May 10, 2011 Organization Meeting

 

A.       MEETING CALLED TO ORDER BY THE BOARD SECRETARY

  

B.       FLAG SALUTE

  

C.       ADMINISTER OATHS OF OFFICE

  

D.       ANNOUNCEMENT OF NEWLY–ELECTED BOARD MEMBERS

  

E.       ROLL CALL

  

F.       OPEN PUBLIC MEETING ACT STATEMENT

  

G.      COMMUNICATIONS:

 

1.      Request for unpaid family leave from Jody Pederson, world language teacher at Union High School, for the period March 25, 2011 through the end of the 2010-2011 school year.

 

2.      Letter of resignation for the purpose of retirement from Walter M. Battiato, part time bus driver, effective July 1, 2011.

 

3.      Letter of resignation for the purpose of retirement from David H. Jones, industrial arts teacher at Union High School, effective July 1, 2011.

 

4.      Request for maternity and unpaid family leave from Kristin Gechtman, AAP teacher at Hannah Caldwell School, for the period September 1, 2011 through January 2, 2012.

 

5.      Request for extended child rearing leave from Monica R. Candido, Teacher of Spanish at Union High School, for the entire 2011-2012 school year.

 

6.      Request for extended sick leave for Thomas Danza, English teacher at Union High School through May 30, 2011.

 

7.      Letter of resignation from Colleen Gilmartin, MS OTR/L, districtwide occupational therapist effective immediately.

 

8.      Request for maternity leave from Nicole M. Ahern, remediation teacher at Hannah Caldwell School, for the period May 10, 2011 through the end of the 2010-2011 school year.

 

9.      Request for use of Board of Education buses to provide transportation for Recreation Department’s summer special needs program for the period June 27^th through August 5^th, 2011.

 

10. Letter of resignation from William Sheridan, residence investigator effective February 28, 2007.

 

11. Letter of resignation for the purpose of retirement from Karen M. Dunn, Business Administrator, effective July 1, 2011.

 

12. Request for use of Union High School parking lot for overflow parking from Bill Morrison, Union Little League for 1^st Annual Car Show fundraiser on Sunday, May 15, 2011.

 

13. Request for extended child rearing leave from Kelly Piano, elementary school teacher at Central-Five/Jefferson School for the entire 2011-2012 school year.

 

 

 

H.      SUPERINTENDENT’S REPORT

 

I.        COMMENTS FROM THE PUBLIC ON THE PROPOSED RESOLUTIONS ON THE AGENDA

 

 

J.       ORGANIZATION

 

The Board Secretary calls for nominations for the Office of President

 

Moved by __________________, seconded by _________________that ___________________be nominated for the Office of President

 

BOARD SECRETARY CALLS FOR OTHER NOMINATIONS.

 

Moved by __________________, seconded by __________________that ___________________be nominated for the Office of President

 
President

 

Moved by _________________, seconded by ___________________that nominations for the Office of President be closed and that a single ballot be cast for _____________________ as President

 

ROLL CALL. THE PRESIDENT ASSUMES THE CHAIR.

 

The President calls for nominations for the Office of Vice President

 

Moved by __________________, seconded by _________________that ___________________be nominated for the Office of Vice President

 

PRESIDENT CALLS FOR OTHER NOMINATIONS.

 

 

Moved by __________________, seconded by __________________that ___________________be nominated for the Office of Vice President

 

 

Moved by _________________, seconded by ___________________that nominations for the Office of Vice President be closed and that a single ballot be cast for _____________________ as Vice President

 

ROLL CALL. 

 

 

 

I move that the schedule of committee meetings, work sessions and regular meetings be adopted in accordance with the schedule in the hands of each board member; and be it further moved that copies be posted in the Administration Building and with the Township Clerk and that copes be sent to the Star Ledger and the Union Leader for publication.

 

ROLL CALL.

 

 

I move that the Policy Manual of the Union Township Board of Education presently in effect be hereby readopted.

 

ROLL CALL.

 

 

I move that the Board adopt the formal resolution in the hands of each board member designating the Union County Local Source and the Newark Star Ledger as newspapers to receive notice of meetings and fixing charges for notices of public meetings in the amount of $35.00 for the 2011-2012 school year.

 

ROLL CALL.

 

 

I move that the Board adopt formal resolution designating Township of Union Board of Education’s internet website (www.twpunionschools.org) for official notification of Requests for Proposal (RFP) pursuant to the New Jersey local unit pay-to-play law in accordance with the information in the hands of each board member.

 

ROLL CALL

 

J.        EDUCATION/STUDENT DISCIPLINE RESOLUTIONS

 

E-1.    I move that approval be given to amend the list of students removed from the rolls [two (2) students exited from April 1, 2011 through April 30, 2011 for a total of thirty-four (34) students for the 2010-2011 school year] who are not domiciled in this school district and six (6) students who will be allowed to complete the 2010-2011 school year in accordance with the information in the hands of each board member.

 

E-2.    I move that approval be given to amend the 2010-2011 Out-of-District Atypical Student Placement and Exits, and Home Instructors in accordance with the copy in the hands of each board member.

 

E-3.    I move that the Board approve the K-12 subject area course guides and textbook adoptions in accordance with the information appended to these minutes and available in the Superintendent’s Office.

 

E-4.    I move that the Board approve District Professional Development Plan for 2010-2011 school year in accordance with the information available in the Superintendent’s Office.

 

E-5.    I move that the Board approve Chapter 226, Nonpublic School Nursing Services Agreement with Union County Educational Services Commission for the 2011-2012 school year in accordance with the information in the hands of each board member.

 

E-6.    I move that the Board approve PreK-Grade 5 Three Year Curriculum Review Cycle 2011-2014 in accordance with the information in the hands of each board member. 

 

E-7.    I move that the Board approve afterschool Reading Club to take place at Livingston Elementary School on May 24, May 31 and June 7 from 3:10 to 3:55 p.m. (at no cost to the district)  in accordance with the information in the hands of each board member.

 

K.       FISCAL AND PLANNING RESOLUTIONS

 

F-1.    Official report of the annual school election held on April 27, 2011 as follows:

 

                                                                                    YES                      NO

Public Question No. 1 – General Fund              1356                      790            

                   Three Year Term

 

F-2.    The committee recommends and I so move that the Treasurer’s Report dated April 30, 2011  be accepted.

 

F-3.    The committee recommends and I so move that the Secretary’s Report dated April 30, 2011  be accepted.

 

F-4.    Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of April 30, 2011  no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

 

 

 

Pursuant  to   N.J.A.C.  6A:23-2.2(h),  we   certify that as of April 30, 2011 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

 

F-5.    I move that the Board approve line item transfers in accordance with the copy in the hands of each board member.

 

F-6.    I move that the tuition rates for the 2011-2012 school year be adopted as follows and in accordance with the information in the hands of each board member:

 

 

F-7.    The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a)  and in accordance with the information in the hands of each board member.

 

F-8.    The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.

 

F-9.    The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.

  

F-10.  I move that the board approve Payment Schedule for the 2011-2012 Tax Levy in accordance with the information in the hands of each board member.

  

F-11. I move that the board accept the following donations: (a) $68.40 from Great American Opportunities to Washington Elementary School; (b) $524.20 from Lifetouch National School Studio to Livingston Elementary School; (c) $500 from M. Dalhausser and Associates to Gifted and Talented program for purchase of color printer for Kawameeh Middle School and if funds allow a printer for Burnet Middle School 

  

F-12. I move that the Board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member:  (a) Costume Holiday House - $9,527.50 – spring musical costume rental – Union High School; (b) Grosh Backdrops & Drapery - $1,881.75 – spring musical black and silver Austrian puff drapery rental – Union High School; (c) Audio Incorporated - $9,800.95 – spring musical sound rental – Union High School; (d) Music Theatre International - $6,085 – orchestra books and royalty for spring musical – Union High School; (e) Anything But Costumes, Inc. - $1,260.02 – prop rental for spring musical – Union High School; (f) Production Resource Group - $10,277.50 – spring musical lighting rental – Union High School; (g) Payroll - $2,000 – spring musical – Burnet Middle School; (h) Pioneer Transport – $2,425-band trip to Hershey Park – Burnet Middle School; (i) Senior Award - $1500 - Bob O'Dell Scholarship Award - Union High School  

 

 F-13. I move that the Board approve amendment of FY11 No Child Left Behind (NCLB) grant due to FY11 Title I SES funds being entered in the incorrect function code. The FY11 Title I SES funds of $149,362 were transferred from the 200-300 function code to the function code of 100-500, in accordance with the information in the hands of each board member. According to the NCLB regulations, an amendment must be created if funds of $50,000 or more are transferred within the grant.

  

F-14. I move that the Board renew the following petty cash fund for the 2011-2012 school year:

 

F-15. I move that the Board designate Union Center National Bank, Unity Bank, Investors Savings Bank, Valley National Bank, TD Bank, Wells Fargo Bank, Bank of America and MBIA Class as depositories for the funds of the Union Township Board of Education as currently maintained in accordance with the list in the hands of each board member.

 

 

F-16. I move that the Board authorize the following depository banks be and are hereby authorized to honor and to charge the accounts of the Union Township Board of Education and all Board of Education checks and drafts bearing the stamp or perforation commonly known as a facsimile signature of the Treasurer of School Monies and the President of the Board of Education and that checks and drafts of the various Board of Education accounts be signed by the designated officers in accordance with the list in the hands of each board member.

 

F-17. I move that the Board approve change of account number on P.O. #11-03199 from 20-464-100-600-02-20 to 20-464-100-600-01-20 as the equipment referred to will be used by district students rather than nonpublic students in accordance with the information in the hands of each board member.

  

F-18. I move that the Board authorize the School Business Administrator or the Board Secretary to approve purchase orders not exceeding $36,000 in the aggregate, without advertising for formal bids and without prior approval of the Board. The Board requires a minimum of two (2) competitive quotations in such cases and payment to the applicable vendor shall be approved on the bills and claims list. All contracts that are in the aggregate less than fifteen percent (15%) of the bid threshold may be awarded without soliciting competitive quotations, all in accordance with N.J.S.A. 18A:18A-37.

  

F-19. I move that the Board approve the following scholarships to be given to graduating seniors Union High School Class of 2011 in accordance with the information in the hands of each board member:

 

 

 

L.       OPERATIONS RESOLUTIONS

 

O-1.   I move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus emergency evacuation drill reports:  (a) Central-Five/ Jefferson School – April 8, 2011; (b) Union High School – April 11, 2011;    (c) Livingston Elementary School – April 12, 2011; (d) Burnet Middle School – April 27, 2011; (e)  Washington Elementary School – April 28, 2011

 

O-2.   The committee recommends and I so move that the board approve fire and security drills from Burnet Middle School for April, 2011 in accordance with the information in the hands of each board member.

 

O-3.   The committee recommends and I so move that the board increase bid amount for paper supplies for the 2010-2011 school year which was previously amended on March 15, 2011 to RIS Paper Company, 1531 Boettler Road, Suite E. Uniontown, OH 44685 from $120,091.34 to $122,466.84  in accordance with the information in the hands of each board member.

 

DISCUSSION ITEMS:

1.     Request by Recreation Department to use Board of Education buses to transport special needs students for summer activities

 

2.     Request by Union Little League to use Union High School parking lot for overflow parking on May 15, 2011

 

M.      PERSONNEL RESOLUTIONS

 

P-1.    The Superintendent recommends and I move that Personnel Actions be approved in accordance with the information in the hands of each board member.

 

P-2     The Superintendent recommends and I move that the Board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/ Playground Aides, Teacher Assistants and Secretaries for the 2010-2011 school year in accordance with the information in the hands of each board member.

P-3.    The Superintendent recommends and I move that the board accept resignation letters from the following staff: (a) Walter M. Battiato, part-time bus driver, effective July 1, 2011 (retirement); (b) David H. Jones, industrial arts teacher at Union High School, effective July 1, 2011; (c) Coleen Gilmartin, speech therapist, effective immediately; (d) William Sheridan, residency investigator, effective February 28, 2007; (e) Karen M. Dunn, Business Administrator, effective July 1, 2011 (retirement)

 

 

 

 

P-8.    The Superintendent recommends and I move that the board reappoint Debra Cyburt as Treasurer of School Monies for the 2011-2012 school year at an annual salary of $4,100.

 

P-9.    The Superintendent recommends and I move that the board reappoint James J. Damato, as Affirmative Action Officer for awarding contracts for the 2011-2012 school year under P.L.1975, c. 127, at no cost to the District.

 

P-10. The Superintendent recommends and I move that the board appoint James J. Damato, as Custodian of School Records for the 2011-2012 school year at no cost to the District.

 

P-11. The Superintendent recommends and I move that the board approve staff to conduct professional development in accordance with the information in the hands of each board member.

 

P-12. The Superintendent recommends and I move that the board approve staff members whose salaries are funded either in full or in part through the district’s IDEA FY11 Grant or IDEA ARRA Grant in accordance with the information in the hands of each board member.

 

P-13. The Superintendent recommends and I move that the board approve the following Curriculum Writing Team at a rate of $20 per person per hour not to exceed 15 hours per person of $300:

 

 

 

P-14. The Superintendent recommends and I move that the board approve agreement with Union County Educational Services Commission for Professional Services for the 2011-2012 school year in accordance with the information in the hands of each board member.

 

P-15. The Superintendent recommends and I move that the board approve Somerset Medical Center to provide bedside instruction for district students on an “as needed” basis for the period December 1, 2010 through June 30, 2011 in an amount not to exceed $2,000. (Acct # 7693/11-150-100-320-01-19)

 

P-16. The Superintendent recommends and I so move that the board approve staff to perform Summer 2011 Extended Services for the period July 5^th through August 31, 2011 in accordance with the information in the hands of each board member.

 

O.      APPROVAL OF MINUTES:

                   1.      Regular Meeting – January 18, 2011

                   2.      Regular Meeting – February 8, 2011

                   3.      Worksession Meeting – March 8, 2011

                   4.       Executive Session – March 8, 2011

                   5.       Regular Meeting – March 15, 2011

 

P.       APPROVAL OF BILLS

 

I move that the board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.

 

Q.      COMMENTS FROM THE PUBLIC

 

 

R.      ADJOURNMENT                                            ___________ p.m.