April 9, 2013 Worksession Agenda

UNION TOWNSHIP BOARD OF EDUCATION

H.      Education/Student Discipline Committee

E-1.    The committee recommends and I so move that the board amend out of district atypical student lists and tuitions for the 2012-2013 school year in accordance with the information in the hands of each board member.

E-2.    The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [sixteen (16) students exited from March 1, 2013 through March 31, 2013 for a total of thirty-eight (38) students for the 2012-2013 school year] who are not domiciled in this school district and three (3) students who be allowed to complete the 2012-2013 school year in accordance with the information in the hands of each board  member.

E-3.    The committee recommends and I so move that the board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period  March 2, 2013  through April 5, 2013.

E-4.    The committee recommends and I so move that the board approve children of staff who do not reside in Union to attend Union Public Schools for the 2013-2014 school year at no cost to the staff members: (a) E.V., Grade 11;  in accordance with the information in the hands of each board member and recorded in the non-public portion of these minutes.

E-5.    The committee recommends and I so move that the board approve NJ TIP In-School Travel Training Services through Rutgers University for Union High School students as part of transition and Community Based Instruction in accordance with the information in the hands of each board member. These three sessions will take place during the 2013-2014 school year at no cost to the district. 

E-6.    The committee recommends and I so move that the board approve “Spring Treasure Hunt” to take place on the Union High School turf football field on Saturday, May 11, 2013 from 9 to 11 a.m. in accordance with the information in the hands of each board member. The Union Township Chamber of Commerce will sponsor this event. The public address system and the rest rooms located on the rear wall of the Administration Building will also be used for this event.  

E-7.    The committee recommends and I so move that the board approve Middle School Academy to take place in Burnet Middle School and Kawameeh Middle School for middle school students from May 13^th through June 7^th 2013 in accordance with the information in the hands of each board member. Students who enroll in this program will attend before and after school classes and will also attend an overnight trip to Gettysburg, PA on June 7^th and 8^th 2013. Tuition for this program is $160 per student. A fundraising “Car Wash” will be held on May 18^th, 2013 at the Administration Building, 2369 Morris Avenue, Union, NJ from noon to 3 p.m. All funds for this program will come from tuition paid by parents and will not come from the general funds of the school district.  

I.       Fiscal and Planning Committee

F-2.    The committee recommends and I so move that the Secretary’s Report dated March 31, 2013 be accepted.

F-3.    Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of March 31, 2013 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

Pursuant  to   N.J.A.C. 6A:23-2.2(h),  we certify that as of March 31, 2013  after review of the secretary’s monthly financial report (appro-priations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

F-4.    The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.

F-5.    The committee recommends and I so move that the Board approve the following contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) and in accordance with the information in the hands of each board member. 

F-6.    The committee recommends and I so move that the Board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Anderson’s - $2,226.49 – 2013 Senior Prom favors – Union High School; (b) C&R Graphics - $1,070 – musical production – Kawameeh Middle School; (c) VP II, LLC - $1,206 – musical production – Kawameeh Middle School; (d) High Note Festival - $3,389 – band field trip – Burnet Middle School; (e) World Stage - $8,500 – lighting for “Cats” – Union High School; (f) R&H Theatricals - $3,799.70 – performance rights for “Cats” – Union High School; (g) Home Depot Credit Service - $3,307.09 – scenic supplies for “Cats” – Union High School; (h) Costume World Consolidated - $10,042.58 – costume rental for “Cats” – Union High School; (i) Audio Incorporated - $5,050 – audio rental for “Cats” – Union High School; (j) Gertrude Hawk Chocolates - $5,213.73 – chorus/band fundraiser – Union High School; (k) Yankee Candle Fundraising - $1,082 – Key Club fundraiser – Union High School; (l) NHS Store #9000456700 - $1,436 – supplies for induction and graduation (National Honor Society) – Union High School; (m) 2013 Graduating Senior - $1,000- French Award – Union High School; (n) Anderson’s - $1,289.76 – Student Council homecoming and pep rally supplies – Union High School; (o) School Specialty - $2,515 – student planners – Union High School; (p) School Specialty - $1,610 – student planners – Union High School; (q) Madame Toussaud’s Wax Museum – $1,122 – (N. Ferroni) class field trip – Union High School; (r) Union Board of Education - $8,891.72 – expenses for “Fame, Jr.” – Burnet Middle School

F-7.    The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.

F-8.    The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.

F-9.    The committee recommends and I so move that the Board accept the following donations:  (a) Lifetouch National School Studio - $840 for use by Livingston Elementary School; (b) Lifetouch National School Studio - $429.41 for use by Hamilton School

F-10. The committee recommends and I so move that the board authorize the Superintendent and the Business Administrator/Board Secretary to implement the 2013-2014 school budget and tax levy pursuant to local and state policies.

F-11. The committee recommends and I so move that the board adopt the following tuition rates for the 2013-2014 school year:

           Pre-School                                 $     5,990      

          Kindergarten                                   11,979

          Grades 1 through 5                         13,327

          Grades 6 through 8                         13,625

          Grades 9 through 12                        14,016

          Cog-Mod                                        25,656

          LLD                                                15,188

          M.D.                                              18,282

          B.D.                                              23,456

          Autism                                           24,099

          Part-Time Pre-School Handicapped    12,359

          Full-Time Pre-School Handicapped     31,519

F-12. The committee recommends and I so move that the board renew the following petty cash fund for 2013-2014 school year: 

F-13. The committee recommends and I so move that the board authorize the School Business Administrator or the Board Secretary to approve purchase orders not exceeding $36,000 in the aggregate, without advertising for formal bids and without prior approval of the Board. The Board requires a minimum of two (2) competitive quotations in such cases and payment to the applicable vendor shall be approved on the bills and claims.  The bid threshold may be awarded without soliciting competitive quotations, in accordance with N.J.S.A. 18A:18A-37.

F-14. The committee recommends and I so move that the board to approve FY12 Carry Over Funds from No Child Left Behind (NCLB) grant as follows and in accordance with the information in the hands of each board member: Title I - $257,932; Title IIA - $7,818; and Title III - $3,056 for a total of $268,806.  

O-1.  Report receipt of bids received on March 21, 2013 for proposed cupola replacements at Connecticut Farms and Franklin Elementary Schools

O-2.   The committee recommends and I so move that the board approve advertisement for disposal of equipment which is deemed no longer serviceable in accordance with the information in the hands of each board member.

O-3.   The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the board approve the following security drill reports and bus evacuation drill reports in accordance with N.J.A.C. 6A:27-11.2 in accordance with the information in the hands of each board member.

O-4.   The committee recommends and I so move that the board adopt a formal resolution designating Township of Union Board of Education’s internet website (www.twpunionschools.org) for official notification of Requests for Proposal (RFP) pursuant to the New Jersey local unit pay-to-play law in accordance with the information in the hands of each board member.

O-5.  The committee recommends and I so move that the board adopt a formal resolution in the hands of each board member designating the Union County Local Source and the Newark Star Ledger as newspapers to receive notice of meetings and fixing charges for notices of public meetings in the amount of $35 for the 2013-2014 school year.

O-6.   The committee recommends and I so move that the board approve discard of textbooks in accordance with the information in the hands of each board member.

O-7.   The committee recommends and I so move that the board approve the use of Hamilton School gymnasium by Christ Community Church under the direction of Pastor Richard Starling for a youth mentoring program. Dates of usage will be Thursday and Friday nights starting April 18^th through June 28^th 2013, from 7:00 to 9:30 p.m.  This program is for students in grades 7 through 12 to promote positive fellowship and life skills training. Fees charged to Christ Community Church for the use of this facility will be $10 per hour for utilities. 

**O-8.   The committee recommends and I so move that the board award bid for the cupola refurbishment at Connecticut Farms and Franklin Elementary Schools to Spartan Construction, Inc., P.O. Box 1017, Oakhurst, NJ 07755 for the base bid amount of $844,000 plus Alternate FA-1 – Cupola Lighting - $8,000; Alternate FA-2 – Lightning Protection - $9,000; Alternate FA-3 – New Copper Dome - $9,000; Alternate CFA-1 – Paint Front Entry Portico - $13,000; and Alternate CFA-2 – Cupola Lighting - $7,000 for the total bid amount of $890,000, which includes a $45,000 contingency allowance.

K.       Personnel Committee

P-1.    The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.

P-2.    The Superintendent recommends, the committee concurs and I so move that the Board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/Playground Aides, Teacher Assistants and Secretaries for the 2012-2013 school year in accordance with the information in the hands of each board  member.

P-3.    The Superintendent recommends, the committee concurs and I so move that the board approve leaves for the following staff: (a) Heather Regenye, School Counselor at Kawameeh Middle School change start date of maternity leave to April 17^th, 2013; (b) Cindy Valia, teacher at Livingston Elementary School, maternity and unpaid family leave for the period June 15^th through October 14^th, 2013; (c) Christine Drivas, AAP teacher at Franklin and Livingston Elementary Schools, extended child rearing leave for the period September 1^st 2013 through the end of the 2013-2014 school year; (d) Fannie Simpson, part-time transportation aid for the period March 11^th through June 11^th 2013; (e) Nicole Axentiou, teacher at Hannah Caldwell School, maternity leave, unpaid family leave and extended child rearing leave for the period May 10th, 2013 through March 9th, 2014; (f) Dana DelGuercio, child study team member at Union High School maternity leave for the period May 20th through the end of the 2012-2013 school year

P-4. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation: (a) Alexia Moriello, 1:1 personal aide at Washington Elementary School, effective April 6 2013; (b) Katie Jones, part-time transportation aid, effective April 1, 2013

P-5. The Superintendent recommends, the committee concurs and I so move that the board approve Silvergate Prep, 10 Finderne Avenue, Bridgewater, NJ 08807 to provide bedside instruction for district students on an “as needed” basis for the period March 12, 2013 through June 30, 2013 in an amount not to exceed $5,500 in accordance with the information in the hands of each board member (Acct #7693/11-150-100-320-01-19)

P-6. The Superintendent recommends, the committee concurs and I so move that the board accept proposal for Occupational and Physical Therapy Services and Evaluations from Trinitas Children’s Therapy Services, 899 Mountain Avenue, Springfield, NJ at a rate of $82 per hour for OT and PT therapy and $328 for evaluations for both services in an amount not to exceed $57,400 for the remainder of the 2012-2013 school year in accordance with the information in the hands of each board member.

P-7. The Superintendent recommends, the committee concurs and I so move that the board approve Diane Hickey, district teacher and Joanne Timpano, district occupational therapist to present parent workshop during the 2012-2013 school year at a rate of $40 per hour for presentation plus $40 per hour for preparation at a rate not to exceed $80 per person. (Acct No. 11-000-223-110-01-19)

**P-8.    The Superintendent recommends, the committee concurs and I so move that the board approve Louis M. Grasso, Head Varsity Football Coach for the Fall 2013 season at a stipend of $11,011. Mr. Grasso will also be appointed as a physical education teacher at Union High School, effective September 1, 2013 as Class IV, Step 15 (UPC#TCH-UHS-TCH-PE-29) at a salary of $67,282, pending completion of pre-employment criminal history check and physical examination.

L.            Policy Committee 

POL-1. The committee recommends and I so move that the board approve Policy File Code 1410 – Local Units in accordance with the information in the hands of each board member.

POL -2. The committee recommends and I so move that the board approve Policy File Code 3327 – Relations with Vendors in accordance with the information in the hands of each board member. 

POL - 3.  The committee recommends and I so move that the board approve Policy File Code 5141.4 - Child Abuse and Neglect in accordance with the information in the hands of each board member. 

The Committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.