January 14, 2014 Worksession Agenda

THIS MEETING WILL BE HELD AT 7 P.M. AT THE JAMES CAULFIELD ADMINISTRATION BUILDING, 2369 MORRIS AVENUE, UNION, NEW JERSEY TOWNSHIP OF UNION BOARD OF EDUCATION WORKSESSION AGENDA JANUARY 14, 2014 A. Roll Call B. Flag Salute C. Approval of Minutes 1. Worksession – November 12, 2013 2. Executive Session - November 12, 2013 3. Regular Meeting – November 19, 2013 4. Executive Session – November 19, 2013 5. Special Meeting - December 5, 2013 6. Executive Session – December 5, 2013 7. Worksession - December 10, 2013 8. Special Meeting - December 12, 2013 D. Communication 1. Request for maternity and unpaid family leaves from Katie L. Ballard, teacher at Battle Hill Elementary School, for the period February 1, 2014 through May 31, 2014. 2. Request from Susan Lipstein, President of Township of Union Education Foundation for use and waiver of fees for Jefferson School gymnasium and cafeteria on Thursday, May 22, 2014 from 5 to 8 p.m. for the annual spring Foundation reception. 3. Letter of resignation for the purpose of retirement from Nicholas C Mutascio, custodian at the Administration Building, effective March 1, 2014. 4. Request to change maternity and unpaid family leaves dated from Jennifer McCartney, English teacher at Burnet Middle School to the period November 15, 2013 through June 16, 2014. 5. Request from Michael Gross, Operations Director of New York Giants Youth Football Camps for use of Union High School football field and gymnasium for the period July 21 through July 25, 2014. 6. Request for maternity, unpaid family leaves from Kathryn Smith, resource room teacher at Union High School for the period December 17, 2013 through the end of the 2013-2014 school year. 7. Request for unpaid extended child rearing leave from Lauren Dougherty, English teacher at Kawameeh Middle School, for the period February 12th through the end of the 2013-2014 school year. 8. Request from Ken Trimmer, Game Director, Investors Savings Bank New Jersey North-South All-Star Football Classic to use Union High School Football and practice fields for 2014 Phil Simms New Jersey North-South All-Star Football Game to be held on Monday, June 23, 2014. 9. Request for extended unpaid sick leave from Jane J. Colford, teacher at Franklin School through March 16, 2014. 10. Request for change of maternity and unpaid family leave from Patricia Gordon, School Psychologist Battle Hill School for the period January 21, 2014 through the end of the 2013-2014 school year E. Superintendent’s Report F. Education/Student Discipline Committee E-1. The committee recommends and I so move that the board amend list of students removed from the rolls [three (3) students removed for the period December 1 through December 31, 2013 for a total of ten (10) for the 2013-2014 school year] in accordance with the information in the hands of each board member and recorded in the nonpublic portion of these minutes. E-2. The committee recommends and I so move that the board amend list of out of district atypical student placement and exits and home instructors for the 2013-2014 school year in accordance with the information in the hands of each board member and recorded in the nonpublic portion of these minutes. E-3. The committee recommends and I so move that the board approve Tuition Contract Agreement with Burlington Township Board of Education for the period December 9, 2013 through June 23, 2014 in accordance with the information in the hands of each board member and recorded in the nonpublic portion of these minutes. E-4. The committee recommends and I so move that the board amend Districtwide Emergency Plan for Faculty and Staff for 2013-2014 in accordance with the information in the hands of each board member and recorded in the nonpublic portion of these minutes. E-5. The committee recommends and I so move that the board approve the establishment of an Autism program at Burnet Middle School effective February 1, 2014 in accordance with the information in the hands of each board member. G. Fiscal and Planning Committee F-1. The committee recommends and I so move that the board accept the Treasurer’s Report dated December 31, 2013. F-2. The committee recommends and I so move that the board accept the Secretary’s Report dated December 31, 2013. F-3. Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of December 31, 2013 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1. _____________________________ _________________ James J. Damato Board Secretary Date Pursuant to N.J.A.C. 6A:23-2.2(h), we certify that as of December 31, 2013 after review of the secretary’s financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based upon the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct. F-4. The committee recommends and I so move that the board approve line item transfers in accordance with the information in the hands of each board member. F-5. The committee recommends and I so move that the board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a) and in accordance with the information in the hands of each board member. F-6. The committee recommends and I so move that the board approve districtwide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member. F-7. The committee recommends and I so move that the board approve student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member. F-8. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Forest Lodge, LLC - $1,600 – 2nd installment for 8th grade End of Year Trip – Kawameeh Middle School; (b) Yankee Candle Fundraising - $4,611.71 – student counsel fundraiser – Kawameeh Middle School; (c) Cherrydale Farms - $7,338.70 – student council fundraiser – Kawameeh Middle School; (d) AYR Graphics & Printing, Inc. – not to exceed $1,800 – field hockey sweatsuits – Union High School Athletic Department F-9. The committee recommends and I so move that the board accept the following donations: (a) Lifetouch National School Studio - $984 for use by Connecticut Farms School; (b) Lifetouch National School Studio - $1,235.50 for use by Hannah Caldwell School; (c) Target - $52.13 for use by Jefferson School; (d) Lifetouch National School Studio - $1,165 for use by Jefferson School F-10. The committee recommends and I so move that the board approve amendment of FY14 No Child Left Behind (NCLB) Grant to include FY13 NCLB Carry-Over Funds as follows: Title I-A $386,590 Title II-A 3,372 Title III 2,928 TOTAL $392,890 H. Operations Committee O-1. The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2 the board approve bus emergency evacuation and security drill reports in accordance with the information in the hands of each board member. O-2. The committee recommends and I so move that the board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period December 8, 2013 through January 13, 2014. O-3. The committee recommends and I so move that the board approve Contingency Change Order #3 from Spartan Construction, Inc., P.O. Box 1017, Oakhurst, New Jersey for Repair of one window at Franklin Elementary School in connection with the Cupola Refurbishment in the deduct amount of $2,092 leaving a balance in the owner’s contingency reserve of $42,908 in accordance with the information in the hands of each board member. O-4. The committee recommends and I so move that the board accept donations from Township of Union Education Foundation in accordance with the information in the hands of each board member. Discussion Items: 1. Request for fee waiver for use of Jefferson School gymnasium and cafeteria on Thursday May 22, 2014 by Township of Union Education Foundation for their annual reception. 2. Request for use of Union High School football field and gymnasium for the period July 21 through July 25, 2014 by New York Giants Youth Football Camps. 3. T-Mobile 4. Request for use of Cooke Memorial Field and Union High School cafeteria by New Jersey North-South All-Star Football classic to be held on Monday, June 23, 2014. I. Personnel Committee P-1. The Superintendent recommends, the committee concurs and I so move that the board approve personal actions in accordance with the information in the hands of each board member. P-2. The Superintendent recommends, the committee concurs and I so move that the board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/Playground Aides, Teacher Assistants and Secretaries for the 2013-2014 school year in accordance with the information in the hands of each board member. P-3. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff: (a) Nicholas C. Mutascio, custodian at the Administration Building, effective March 1, 2014 (retirement) P-4. The Superintendent recommends, the committee concurs and I so move that the board approve various leaves for the following staff: (a) Katie L. Ballard, teacher at Battle Hill Elementary School, maternity and unpaid family leaves for the period February 1, 2014 through May 31, 2014; (b) Jennifer McCartney, English teacher at Burnet Middle School, maternity and unpaid family leaves for the period November 15, 2013 through June 16, 2014; (c) Kathryn Smith, resource room teacher at Union High School, maternity and unpaid family leaves for the period December 17, 2013 through the end of the 2013-2014 school year; (d) Lauren Dougherty, English teacher at Kawameeh Middle School, extended child rearing leave for the period February 12, 2013 through the end of the 2013-2014 school year;(e) Jane J. Colford, teacher at Franklin Elementary School, extended unpaid sick time through March 16, 2014; (f) Patricia Gordon, School Psychologist, Battle Hill School maternity and unpaid family leaves for the period January 21, 2013 through the end of the 2013-2014 school year P-5. The Superintendent recommends, the committee concurs and I so move that the board approve Silvergate Prep, 10 Finderne Avenue, Bridgewater, NJ 08807 to provide bedside instruction for district students on an “as needed” basis for the period December 1, 2013 through February 28, 2014 in an amount not to exceed $5,500 in accordance with the information in the hands of each board member. (Acct #7693/11-150-100-320-01-19) P-6. The Superintendent recommends, the committee concurs and I so move that the board approve Mountain Lakes Public Schools to provide complete audiologic assessments at a rate of $600 per evaluation (children under the age of 5 or those students who demonstrate developmental delays and/or cognitive limitations will require the use of a second audiologist for testing at an additional fee of $150 per evaluation) in an amount not to exceed $3,000 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct #11-000-219-320-01-19) P-7. The Superintendent recommends, the committee concurs and I so move that the board approve Delta-T Group, to provide nursing services to district students at a rate of $41.75 per hour for a licensed registered nurse and $33 per hour for licensed practical nurse in an amount not to exceed $80,000 for the 2013-2014 school. Delta-T Group has been awarded the bid to provide nursing services by the Middlesex Educational Regional Services Commission. (Acct # 11-000-216-320-01-19) P-8. The Superintendent recommends, the committee concurs and I so move that the board approve Tara Calandria to present the following parent workshops at Burnet Middle School auditorium at a rate of $38.25 per hour not to exceed four (4) hours per session: (a) Tuesday, January 28, 2014 at 6:30 p.m. – Study Skills and Organizational Skills for your Child; (b) Wednesday, February 5, 2014 at 6:30 p.m. – Making Homework Less Work; (c) Wednesday, March 5, 2014 at 6:30 p.m. – Improving Parent and Child Communication and (d) Wednesday, April 2, 2014 at 6:30 p.m. – Respect Begins with “YOU”. The workshops will be funded through Title I (Acct#20-231-200-300-31-20-0011). J. Policy Committee POL-1 The committee recommends and I so move that the board approve File Code 5141.5 Policy and Procedure in accordance with the information in the hands of each board member. K. Approval of Bills The Committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment. L. Unfinished Business M. New Business N. Comments from the Public O. Adjournment __________ p.m.