THIS MEETING WILL BE HELD AT UNION HIGH SCHOOL LIBRARY, NORTH THIRD STREET, UNION, NEW JERSEY AT 7:00 P.M.
TOWNSHIP OF UNION BOARD OF EDUCAITON
REGULAR MEETING AGENDA
OCTOBER 21, 2014
A. Roll Call
B. Flag Salute
C. Open Public Meetings Act Statement
D. Communications:
1. Request from Lori Volturo, Sports Coordinator at Holy Spirit School to waive rental fees for use of school gymnasiums in the district for their 2014-2015 sports program.
2. Letter of resignation from Josefina Tavares, cafeteria/playground assistant at Hannah Caldwell Elementary School, effective September12, 2014.
3. Letter of resignation from Ashley Soden, language arts teacher at Burnet Middle School, effective October 31, 2014.
4. Request for extended unpaid medical leave from Maura E. Golding, resource room teacher at Franklin School, for the period September 30, 2014 through January 31, 2015.
5. Request for extended unpaid medical leave from Georgia Bethea, cafeteria/ playground assistant at Franklin School, for the period September 30, 2014 through October 26, 2014.
6. Letter of resignation for the purpose of retirement from Wendy Greenspan, resource teacher at Franklin School, effective January 1, 2015.
7. Letter of resignation for the purpose of retirement from Diane Gallo, ten-month secretary at Union High School, effective January 1, 2015
8. Request from Alejandria Rodriguez, track coach at St. Michael’s School for waiver of rental fees for use of Union High School track and field.
9. Letter of resignation for the purpose of retirement from Patrice W. Poltrock, speech/language specialist at Connecticut Farms School, effective January 1, 2015.
10. Request for unpaid family leave from Francis Siino, teacher at Franklin Elementary School for the period October 15, 2014 through January 31, 2015.
11. Request from Pastor Tom Sigley, Crossroads Christian Fellowship, for waiver of rental fees for use of Battle Hill School Gymnasium during the months of January, February and March for volleyball/basketball program.
12. Request for maternity and family leave from Gabrielle Sobreiro, English teacher at Union High School, for the period December 19, 2014 through April 12, 2015
13. Request for maternity and extended family leave from Laura O’Holla, teacher at Jefferson School, for the period November 13, 2014 through the end of the 2014-2015 school year.
14. Request for extension of unpaid family leave from Susan Colonna, teacher assistant at Battle Hill School for the period October 17th through November 30th 2014.
15. Letter of resignation submitted by Ruth Casella, cafeteria/playground assistant at Connecticut Farms School, effectively immediately.
E. Superintendent's Report
1. 2013-2014 Violence and Vandalism Report
F. Approval of Minutes: (1) August 5, 2014 - Planning Session; (2) August 19, 2014 - Regular Meeting; (3) August 19, 2014 - Executive Session; (4) September 3, 2014 - Special Meeting; (5) September 9, 2014 - Worksession; and (6) September 16, 2014 - Regular Meeting
G. Comments from the Public on Resolutions on the Agenda
H. Education/Student Discipline Committee:
E-1. The committee recommends and I so move that the board approve list of students removed from the rolls who are not domiciled in this school district [nine (9) students for the period September 1 through September 30, 2014; a total of nine (9) students for the 2014-2015 school year in accordance with the information in the hands of each board member.
E-2. The committee recommends and I so move that the board amend the 2014-2015 out-of-district sent and received atypical student placement and tuition lists will be approved in accordance with the information in the hands of each board member.
E-3. The committee recommends and I so move that the board accept the Vandalism and Violence Report for the 2013-2014 school year in accordance with the information in the hands of each board member.
E-4. The committee recommends and I so move that the board affirm the Superintendent's resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period September 4, 2014 to October 10, 2014
E-5. The committee recommends and I so move that the board approve 2014-2015 School Nursing Service Plan in accordance with the information in the hands of each board member.
E-6. The committee recommends and I so move that the board approve joint transportation agreement for the 2014-2015 school year with Morris-Union Jointure Commission in accordance with the information in the hands of each board member.
E-7. The committee recommends and I so move that the board approve tuition contract agreement with Department of Children and Families Regional School for the 2014-2015 school year in accordance with the information in the hands of each board member.
E-8. The committee recommends and I so move that the board approve curriculum guides for the 2014-2015 school year: (a) Introduction to Television Production; (b) Comprehensive Health Education – Grades 9-12
E-9. The committee recommends and I so move that the board approve Charter School Tuitions for the 2014-2015 school year in accordance with the information in the hands of each board member.
E-10. The committee recommends and I so move that the board approve NJQSAC Quality Single Accountability Continuum District Scores and Statement of Assurance in accordance with the information in the hands of each board member.
E-11. The committee recommends and I so move that the board approve the establishment of a third grade in-class support program at Livingston Elementary School, effective October 22, 2014 in accordance with the information in the hands of each board member.
E-12. The committee recommends and I so move that the board approve the establishment of a first grade in-class support program at Franklin Elementary School, effective October 22, 2014 in accordance with the information in the hands of each board member.
E-13. The committee recommends and I so move that the board approve the establishment of a first grade in-class support program at Connecticut Farms Elementary School, effective October 22, 2014 in accordance with the information in the hands of each board member.
E-14. The committee recommends and I so move that the board approve the establishment of a kindergarten in-class support program at Franklin Elementary School, effective October 22, 2014 in accordance with the information in the hands of each board member.
E-15. The committee recommends and I so move that the board approve the establishment of a kindergarten in-class support program at Hannah Caldwell Elementary School, effective October 22, 2014 in accordance with the information in the hands of each board member.
E-16. The committee recommends and I so move that the board approve the following applications for installation and use on district I-Pads by students and teachers: (a) Class DoJo; (b) Multiplication Genius and (c) Look in my eyes 1 restaurant
E-17. The committee recommends and I so move that the board accept Health and Wellness with Retail Dietitian Proposal for Burnet Middle School between the district and Shop Rite of Union in accordance with the information in the hands of each board member.
I. Fiscal and Planning Committee
F-1. The committee recommends and I so move that the Treasurer's Report dated September 30, 2014 be accepted.
F-2. The committee recommends and I so move that the Secretary's Report dated September 30, 2014 be accepted.
F-3. Pursuant to N.J.A.C. 6:20-2.13(d), I certify that as of September 30, 2014 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18A:22-8.1.
Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of September 30, 2014 after review of the secretary's monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
F-4. The committee recommends and I so move that the Board approve line item transfers in accordance with the information in the hands of each board member.
F-5. The committee recommends and I so move that the Board approve the following contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) and in accordance with the information in the hands of each board member.
F-6. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Forest Lodge Catering - $1,600 - 2015 Eighth Grade Trip - Kawameeh Middle School; (b) NJSIAA - not to exceed $2,000 - football playoff gate - Union High School Athletic Department; (c) NJSIAA - not to exceed $12,000 - state wrestling tournament reimbursement - Union High School Athletic Department; (d) UCIAC - not to exceed $4,000 - reimbursement for county wrestling tournament - Union High School Athletic Department; (e) Scholastic Book Fairs - $3243.75 – book fair – Kawameeh Middle School; (f) Twp of Union BOE - $1080 – reimburse for transportation Key Club trip to Six Flags/Great Adventure – Union High School; (g) Effingers – not to exceed $2,000 – girls’ soccer sweat suits – Union High School Athletic Department; (h) Burmax - $4091.94 – annual purchase of cosmetology kits – Union High School; (i) Rogers and Hammerstein Theatricals - $2673.50 – royalty and books for “Grand Night for Singing” (fall musical production) – Union High School; (j) Villani Bus Company - $1,100 – transportation for JR.O.T.C. to Stony Acres, East Stroudsberg, PA – Union High School; (k) N.J. District Key Club International – not to exceed $4,000 – 2014-2015 Key Club dues – Union High School; (l) Twp of Union BOE - $1080 – in-house transportation to 2014 Fall Rally – Union High School
F-7. The committee recommends and I so move that the board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 in accordance with the information in the hands of each board member.
F-8. The committee recommends and I so move that the board pre-approve district wide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.
F-9. The committee recommends and I so move that the board approve Comprehensive Maintenance Plan Report (Actual FY14, Budgeted FY15 and Planned FY16) in accordance with the information in the hands of each board member.
F-10. The committee recommends and I so move that the board approve Annual Maintenance Budget Amount Worksheet (Form M-1) pursuant to N.J.A.C. 6A:26A in accordance with the information in the hands of each board member.
F-11. The committee recommends and I so move that the board accept the following donations: (a) Target - Take Charge of Education in the amount of $539.05 for use by Washington Elementary School; (b) Target – Take Charge of Education in the amount of $170.29 for use by Kawameeh Middle School; (c) Target – Take Charge of Education in the amount of $138.13 for use by Burnet Middle School; (d) Target – Take Charge of Education in the amount of $155.70 for use by Livingston Elementary School
F-12. The committee recommends and I so move that the board amend Township of Union Board of Education 403(b) plan in accordance with the information in the hands of each board member.
F-13. The committee recommends and I so move that the board accept 2013 Safety Grant Funds from New Jersey Schools Insurance Group in the amount of $43,711 in accordance with the information in the hands of each board member.
F-14. The committee recommends and I so move that the board approve submission of FY2015 IDEA Grant Amendment 1 to allocate the $14,573 unexpended nonpublic funds from the FY2014 IDEA Basic Grant.
F-15. The committee recommends and I so move that the board approve submission of the following School Grant Applications for Project UNIFY (Special Olympics New Jersey in accordance with the information in the hands of each board member: (a) Hannah Caldwell Elementary School application and (b) Burnet Middle School application.
F-16. The committee recommends and I so move that the board authorize participation in the Municipal’s continuing disclosure cooperation initiative in accordance with the attached formal resolution.
F-17. The committee recommends and I so move that the board approve a Refunding Bond Ordinance upon first reading and authorizing Notice of Publication in accordance with the attached formal resolution.
F-18. The committee recommends and I so move that the board approve a Refunding Bond Ordinance providing for the Refunding of School Bonds dated April 1, 2005 and in accordance with the attached formal resolution.
F-19. The committee recommends and I so move that the Board amend list of 2014-2015 State Contract Vendors to facilitate schools’ purchasing in accordance with the information appended to these minutes.
J. Operations Committee
O-1. The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus emergency evacuation and security drill reports in accordance with the information in the hands of each board member.
O-2. The committee recommends and I so move that the board renew contracts for before care and aftercare with the Y.M.C.A. of Eastern Union County in accordance with the information in the hands of each board member.
O-3. The committee recommends and I so move that the board approve advertisement for disposal of equipment that is deemed no longer serviceable in accordance with the information in the hands of each board member.
O-4. The committee recommends and I so move that the board adopt resolution binding the Township of Union Board of Education to purchase electrical generation services through the Alliance for Competitive Energy Services (ACES) bid - Cooperative Pricing System ID#E8801 - ACESCPS in accordance with the information in the hands of each board member.
O-5. The committee recommends and I so move that the board approve rental fee waiver for use of school gymnasiums for the 2014-2015 school by Holy Spirit School for their sports program in accordance with the information in the hands of each board member. Holy Spirit will be responsible to pay utility costs of $10 per hour per day for use of the facilities.
O-6. The committee recommends and I so move that the board approve rental fee waiver for use of Union High School track on Fridays from March 6th through May 29th, 2015 from 6:00 to 7:30 p.m. by St. Michael’s School. St. Michael’s will be responsible to pay utility costs of $10 per hour per day for the use of the facilities.
O-7. The committee recommends and I so move that the board approve rental fee waiver for use of Battle Hill gymnasium during the months of January, February and March 2015 by Crossroads Christian Fellowship for its volleyball/basketball program in accordance with the information in the hands of each board member. Crossroads Christian Fellowship will be responsible to pay utility costs of $10 per hour per day for the use of the facilities.
K. Personnel Committee
P-1. The Superintendent recommends, the committee concurs and I so move that that personnel actions be approved in accordance with the information in the hands of each board member.
P-2. The Superintendent recommends, the committee concurs and I so move that the board amend Substitute Lists for the 2014-2015 school year in accordance with the information in the hands of each board member.
P-3. The Superintendent recommends, the committee concurs and I so move that the board approve Kim Conti, Director of Special Services as Department of Children Protection and Permanency (DCPP) Liaison for the 2014-2015 school year, at no additional cost to the district.
P-4. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation as follows: (a) Josefina Tavares, cafeteria/playground assistant at Hannah Caldwell Elementary School, effective September 12, 2014; (b) Ashley Soden, language arts teacher at Burnet Middle School, effective October 31, 2014; (c) Wendy Greenspan, resource teacher at Franklin School, effective January 1, 2015 (retirement); (d) Diane Gallo, ten-month secretary at Union High School, effective January 1, 2015 (retirement); (e) Patrice W. Poltrock, speech/language specialist at Connecticut Farms School, effective January 1, 2015 (retirement); (f) Ruth Casella, cafeteria/playground assistant at Connecticut Farms School, effectively immediately
P-5. The Superintendent recommends, the committee concurs and I so move that the board approve leaves for the following staff: (a) Maura E. Golding, resource room teacher at Franklin School, unpaid medical leave for the period September 30, 2014 through January 31, 2015; (b) Georgia Bethea, cafeteria/playground assistant at Franklin School, unpaid medical leave for the period September 30, 2014 through October 27, 2014; (c) Frances Siino, teacher at Franklin Elementary School, unpaid family leave from October 15, 2014 through January 31, 2015; (d) Gabrielle Sobreiro, English teacher at Union High School, maternity and family leave for the period December 19, 2014 through April 12, 2015; (e) Laura O'Holla, teacher at Jefferson School, maternity and extended family leave for the period November 15, 2014 through the end of the 2014-2015 school year; (f) Susan Colonna, teacher assistant at Battle Hill School, extended unpaid family leave for the period October 17 through November 30, 2014
P-6. The Superintendent recommends, the committee concurs and I so move that the board approve Master Technicians at a rate of $20 per hour (not to exceed 200 hours per semester) and Assistant Technicians at a rate of $10 per hour (not to exceed 200 per semester) for the 2014-2015 school year in accordance with the information in the hands of each board member.
P-7. The Superintendent recommends, the committee concurs and I so move that the board approve amended resolution providing salary and fringe benefits for Central Office personnel to include Director of Human Resources and Part-time Staff Accountant in accordance with the information in the hands of each board member.
P-8. The Superintendent recommends, the committee concurs and I so move that the board appoint Gerald Benaquista, Director of Human Resources as the district's Affirmative Action Officer and Dr. Noreen Lishak, Assistant Superintendent as the district's Assistant Affirmative Action Officer at no cost to the district.
P-9. The Superintendent recommends, the committee concurs and I so move that the board appoint Akua Boakye, teacher at Union High School, as Township of Union Board of Education Wellness Advisor replacing Laura Damato, at no cost to the district.
P-10. The Superintendent recommends, the committee concurs and I so move that the board approve Tara Colandrea to present five (5) parent workshops funded through Title I during the 2014-2015 school year at Burnet Middle School at a rate of $38.25 per hour not to exceed four (4) hours per session in accordance with the information in the hands of each board member. (Acct #20-231-200-300-31-20-0011)
P-11. The Superintendent recommends, the committee concurs and I so move that the board approve Curriculum Writing Teams for the 2014-2015 school year in accordance with the information in the hands of each board member.
P-12. The Superintendent recommends, the committee concurs and I so move that the board approve certified teachers employed through Professional Educational Services, Inc., 34 South Delsea Drive, Glassboro, New Jersey to provide bedside instruction for district students on an “as needed” basis for the 2014-2015 school year in an amount not to exceed $15,000 in accordance with the information in the hands of each board member: (a) Doreen Benesy O’Hare; (b) Michael Castellucci; (c) Anthony Galioto; (d) Kevin Hoey; (e) Alice Holler Dietz and (f) Pamelia Myers (Acct #7693/11-150-100-320-01-19)
P-13. The Superintendent recommends, the committee concurs and I so move that the board approve the following staff to be Personal Bus Aides for the 2014-2015 school year AM (before elementary school) and PM (after elementary school) Transportation to assist students to and from school at a rate of $13.84 per hour: (a) Paula Martinez and (b) Eileen Bross-Gueli
P-14. The Superintendent recommends, the committee concurs and I so move that the board appoint Norma McGarry in a substitution position within the payroll department to temporarily replace Karen Polinger during her leave for the period October 22nd through November 26, 2014 at a rate of $38.25 per hour.
P-15. The Superintendent recommends, the committee concurs and I so move that the board accept proposal for financial advisory services in connection with the Refunding of School Bonds dated April 1, 2005 to NW Financial Group, LLC, 2 Hudson Place, Hoboken, New Jersey for a flat fee of $7,500 plus reasonable out-of-pocket expenses in accordance with the information in the hands of each board member.
L. Approval of Bills
The committee recommends and I so move that the board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
M. Unfinished Business
N. New Business
O. Comments from the Public
P. Adjournment ____________ p.m.
