November 11, 2014 Worksession Agenda | Township of Union Public Schools

Date

Tuesday, November 11, 2014 - 07:00 pm

THIS MEETING WILL BE HELD AT THE JAMES CAULFIELD ADMINISTRATION BUILDING, 2369 MORRIS AVENUE, UNION, NEW JERSEY STARTING AT 7:00 P.M.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA

NOVEMBER 11, 2014

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Communication

1. Letter of resignation for the purpose of retirement from Joan Bercari, districtwide LDT/C, effective February 1, 2015.

2. Request for maternity and unpaid family leave from Jaclyn Vincent, teacher at Connecticut Farms School for the period January 5 through April 30, 2015.

3. Letter from James J. Masterson, Executive Director of Union Township Chamber of Commerce, thanking the board for participation in Mayor's Day 5K Run

.4. Letter from David Arminio on behalf of the Township of Union Historical Society thanking district for assistance with reenactment of the Battle of Connecticut Farms

.5. Request for waiver of rental fees for use of Hannah Caldwell School by United Community Center for annual Martin Luther King, Jr. celebration on Monday, January 19, 2015 from 10 a.m. to 4 p.m

.6. Letter of resignation from Saffayah Rogers, teacher assistant at Battle Hill Elementary School, effective November 7, 2014.

7. Letter of resignation from Nicole Whitlock, cafeteria/playground assistant at Battle Hill School, effective October 31, 2014.

8. Request for maternity and unpaid family leave from Cheryl M. Fiske, math teacher at Union High School, for the period January 20 through May 31, 2015

.9. Letter of resignation for the purpose of retirement from Peter Schwartsman, mathematics teacher at Union High School, effective January 1, 2015.

10. Letter of resignation from Sherry D. Gallanter, Supervisor of Special Services, effective January 1, 2015

11. Letter of resignation for the purpose of retirement from Patricia Ditri, Administrative Assistant to the Board Secretary/General Counsel, effective April 1, 2015.

12. Letter of resignation from Tricia Lopes-Ulicki, School Psychologist at Burnet Middle School, effective January 2, 2015

13. Letter of resignation from Aimee Santos, districtwide physical therapist, effective November 30, 2014

14. Letter of resignation from Patrick Ick, teacher at Connecticut Farms School, effective immediately

E. Superintendent's Report

F. Comments from the public on resolutions to be voted on at this meeting - Resolution P-3(h)

G. Education/Student Discipline Committee Resolutions

E-1. The committee recommends and I so move that approval be given to amend the 2014-2015 Out-of-District Atypical Student Placement List in accordance with the information in the hands of each board member

E-2. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [seven (7) students exited for the period October 1 through October 31, 2014; a total of sixteen (16) students exited for the 2014-2015 school year] who are not domiciled in this school district in accordance with the information in the hands of each board member.

E-3. The committee recommends and I so move that the board approve reimbursing a parent for transporting their special education student to and from DCF Regional School, Essex Campus, 395-97 North 5th Street, Newark, NJ at a rate of $35.76 per day for the 2014-2015 school year.

E-4. The committee recommends and I so move that the board approve Tuition Contract Agreement for the period November 19, 2014 through the end of the 2014-2015 school year in accordance with the information in the hands of each board member.

Discussion Items

1. PARCC update

2. Multi-cultural Youth Tobacco Prevention Campaign

H. Fiscal and Planning Committee Resolutions

F-1. The committee recommends and I so move that the Treasurer's Report dated October 31, 2014 be accepted.

F-2. The committee recommends and I so move that the Secretary's Report dated October 31, 2014 be accepted.

F-3. Pursuant to N.J.A.C. 6:20-2.13(d), I certify that as of October 31, 2014 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of October 31, 2014 after review of the secretary's monthly financial report (appropriate section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year. This certification is sole based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

F-4. The committee recommends and I so move that the board approve line item transfers in accordance with the copy in the hands of each board member.

F-5. The committee recommends and I so move that the Comprehensive Annual Financial Report (CAFR) and the Auditor's Management Report be accepted in accordance with the copy in the hands of each board member and on file in the office of the Secretary. (Auditors will present report to the public at the regular meeting on November 18, 2014)

F-6. The committee recommends and I so move that the board approve contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) and in connection with the information in the hands of each board member.

F-7. The committee recommends and I so move that the board approve following list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21): (a) Nixon Awards - not to exceed $2000 - banners for new alumni members - Union High School Athletic Department; (b) All American Music Festival - $4,250 - airline deposit - chorus/band spring trip - Union High School; (c) Union Board of Education - $2400 - transportation to drill meet J.R.O.T.C. - Union High School; (d) Musical Theatre International - $2070 - rights for concert reading of A Christmas Carol - Union High School

F-8. The committee recommends and I so move that the board approve districtwide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.

F-9. The committee recommends and I so move that the board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.

F-10. The committee recommends and I so move that the board amend list of 2014-2015 State Contract Vendors to facilitate schools' purchasing in accordance with the information in the hands of each board member.

I. Operations Committee Resolutions

O-1. The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus evacuation and security drill reports in accordance with the information in the hands of each board member.

O-2. The committee recommends and I so move that the board affirm the Superintendent's resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period October 13 through November 7, 2014

O-3. The committee recommends and I so move that the board approve the district's participation in non-binding cooperative purchasing agreements with the following: (a) Educational Data Services, Inc., 236 Midland Avenue, Saddlebrook, NJ; (b) Hunterdon County ESC Cooperative Purchasing, 51 Sawmill Road, Lebanon, NJ; (c) Middlesex Regional Educational Services Commission, 1660 Stelton Road, Piscataway, NJ; (d) Somerset County Educational Services Commission, 568 Central Avenue, Bridgewater, NJ; (e) Sussex County Educational Services, 10 Gail Court, Sparta, NJ

O-4. The committee recommends and I so move that the board approve Contingency Change Order #2 from Silva's Mechanical Services, Inc., 171 Midland Avenue, Kearny, NJ in connection with boiler replacements at Washington and Livingston Elementary Schools to change existing 18 CKT Panel Interior to 24 CKT Panel in a decreased amount of $947.60 in accordance with the information in the hands of each board member.

O-5. The committee recommends and I so move that the board approve advertisement for disposal of equipment that is deemed no longer serviceable in accordance with the information in the hands of each board member

O-6. The committee recommends and I so move that the board approve revised Uniform State Memorandum of Agreement between Education and Law Enforcement Officials in accordance with the information in the hands of each board member.

J. Personnel Committee Resolutions

P-1. The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.

P-2. The Superintendent recommends, the committee concurs and I so move that the Board amend Substitute Lists for the 2014-2015 school year in accordance with the information in the hands of each board member.

P-3. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff: (a) Saffiyah Rogers, teacher assistant at Battle Hill Elementary School, effective November 7, 2014; (b) Nicole Whitlock, cafeteria/playground assistant at Battle Hill School, effective October 31, 2014; (c) Peter Schwartsman, mathematics teacher at Union High School, effective January 1, 2015 (retirement); (d) Sherry D. Gallanter, Supervisor of Special Services, effective January 1, 2015; (e) Patricia Ditri, Administrative Assistant to the Board Secretary/General Counsel, effective April 1, 2015 (retirement); (f) Tricia Lopes-Ulicki, School Psychologist at Burnet Middle School, effective January 2, 2015; (g) Aimee Santos, districtwide physical therapist, effective November 30, 2014; *(h) Patricia Ick, teacher at Connecticut Farms School, effective immediately

P-4. The Superintendent recommends and I so move that the board approve leaves for the following staff: (a) Jaclyn Vincent, teacher at Connecticut Farms School, maternity and unpaid family leave for the period January 5 through April 30, 2015; (b) Cheryl M. Fiske, math teacher at Union High School, maternity and unpaid family leave for the period January 20 through May 31, 2015

P-5. The Superintendent recommends, the committee concurs and I so move that the board approve certified teachers employed by Education, Inc., 2 Main Street, Unit 2, Plymouth, MA to provide bedside instruction for district students on an “as needed” basis for the 2014-2015 school year in an amount not to exceed $15,000 in accordance with the information in the hands of each board member. (Acct #7693/11-150-100-320-01-19)

P-6. The Superintendent recommends, the committee concurs and I so move that the board approve certified teachers employed by Saint Clair's Hospital Behavioral Health, 130 Powerville Road, Boonton, NJ to provide beside instruction for district students on an "as needed" basis for the 2014-2015 school year in an amount not to exceed $5,000 in accordance with the information in the hands of each board member. (Acct #7693/11-150-100-320-01-19)

K. Approval of Bills

The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.

L. Unfinished Business

M. New Business

N. Comments from the Public

O. Adjournment

11-2014 P-1_201411101513.pdf (695.91 KB)

11-2014 Bills_201411051421.pdf (530.63 KB)

11-2014 P-6_201411051420.pdf (72.84 KB)

11-2014 P-5_201411051420.pdf (260.15 KB)

11-2014 P-2_201411051419.pdf (64.96 KB)

11-2014 O-5_201411051417.pdf (584.23 KB)

11-2014 O-4_201411051416.pdf (658.58 KB)

11-2014 O-1_201411051415.pdf (346.54 KB)