Union Township Board of Education, Tuesday, November 10, 2015 Work Session Meeting, 2369 Morris Avenue, Union, New Jersey | Township of Union Public Schools

Date

Tuesday, November 10, 2015 - 07:00 pm

The Township of Union Board of Education, Work Session Meeting, Tuesday, November 10, 2015 at 7:00 p.m. at the James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey. This meeting was changed to an action meeting.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA

NOVEMBER 10, 2015

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from the public on proposed resolutions in bold only

E. Approval of Minutes:

1. Amended August 18, 2015 - regular meeting

2. August 20, 2015 – planning meeting

3. September 15, 2015 – regular meeting

4. September 15, 2015 – executive session

F. Communication

Letter of resignation from Wayne Peterson, paraprofessional at Union High School effective October 26, 2015.
Letter of resignation, for the purpose of retirement, from Georgine Bellero, Café/playground aide at Jefferson School, effective October 31, 2015.
Letter of resignation from Kristine Vitelli, nurse at Kawameeh Middle School, effective November 30, 2015.
Request for intermittent family leave from Robin Sickles, art teacher at Battle Hill and Livingston Elementary Schools, effective October 28, 2015.
Request for maternity and unpaid family leave from Kathryn Smith, Special Education Teacher at Union High School, for the period from February 16, 2016 and an anticipated return date of September 1, 2016.
Letter from Holy Spirit School requesting gym time for the 2015-2016 school year and requesting a waiver of fees (utility fees will be charged).
Letter from United Community Corp. requesting the use of Hannah Caldwell School on January 18, 2016 for their 19^th annual Martin Luther King Jr. celebration.
Request for extension of unpaid family leave for Lisa Cassano, special education teacher at Battle Hill Elementary School, from January 4, 2016 to June 30, 2016.
Request for intermittent unpaid family leave from James Collins, teacher's assistant at Kawameeh Middle School, effective November 13, 2015.
Request for unpaid medical leave from Lashaune Malbon, part-time social worker from December 14, 2015 to May 1, 2016.

G. Presentation to the Board about saving sensitive data to the “cloud”.

H. Superintendent’s Report

I. Education/Student Discipline Committee Resolutions

E-1. The committee recommends and I so move that approval be given to amend the 2015-2016 out-of-district atypical student placement list and students exited from out-of-district placement, in accordance with the information in the hands of each board member.

E-2. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [five (5) students exited from October 1st through October 31, 2015 or a total of seventeen (17) students for the 2015-2016 school year] who are not domiciled in this school district and one (1) student who will be allowed to complete the 2015-2016 school year, in accordance with the information in the hands of each Board member.

E-3. The committee recommends and I so move that the Board approve the NJQSAC Statement of Assurance and the DPR for the School Year 2015-16, in accordance with the information in the hands of each Board member.

E-4. The committee recommends and I so move that the Board approve a Memorandum of Agreement Between Montclair State University and Union Township School District, in accordance with the information in the hands of each Board member.

E-5. The committee recommends and I so move that the Board approve a Tuition Contract with Kenilworth Public Schools, in accordance with the information in the hands of each Board member.

E-6. The committee recommends and I so move that the Board approve the Resolution for Nonpublic School Security Aid Program and the 2015-2016 New Jersey Nonpublic Security Aid Program Agreement with the Union County Educational Services Commission, in accordance with the information in the hands of each Board member.

E-7. The committee recommends and I so move that the Board approve the attached Settlement Agreement for H.G., in accordance with the information in the hands of each Board member.

Discussion Item:

1. Project Graduation (possible modification of calendar).

J. Fiscal and Planning Committee Resolutions

F-1.      The committee recommends and I so move that the Treasurer’s Report dated October 31, 2015 be accepted.

F-2.      The committee recommends and I so move that the Secretary’s Report dated October 31, 2015 be accepted.

F-3.      Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of October 31, 2015 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Manuel E. Vieira                                                 ____________
                        Manuel E. Vieira, Interim Board Secretary                     Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of October 31, 2015 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

F-4.      The committee recommends and I so move that the Board approve line item transfers, in accordance with the information in the hands of each board member.

F-5.      The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a), in accordance with the information in the hands of each board member.

F-6.      The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471, in accordance with the information in the hands of each board member.

F-7.      The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8, in accordance with the information in the hands of each board member.

F-8. The committee recommends and I so move that the Board approve the amended list of the 2015-2016 State Contract Vendors to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. The committee recommends and I so move that the Board approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21), in accordance with the information in the hands of each Board member: (a) Nixon Awards - $3,000 (estimate) – Union High School Athletics-Alumni – estimated cost for alumni inductees to be added to banners in gym; (b) Warren Hills Athletic - $2,100 (estimate) – Union High School Athletics – moneys collected for the Murray family who lost their son during a football game; (c) Key Club International - $2,500 (maximum) – Union High School Key Club – club dues to Kiwanis/student registration; (d) Jostens, Inc. - $4,101.65 – Burnet Middle School – yearbooks; (e) Pirylis Distributors Inc. - $2,879.25 – Union High School – Marching Band – purchase of concession items for marching band competition on 10/31/15.

F-10. The committee recommends and I so move that the Board approve the following donations, in accordance with the information in the hands of each Board member: (a) Whole Kids Foundation Garden Grant, in the amount of $2,000, for the use of Burnet Middle School.

F-11. The committee recommends and I so move that the Board approve the School Grant Applications for Project UNIFY (Special Olympics New Jersey) for Jefferson Elementary Schools, in accordance with the information in the hands of each Board member.

F-12. The committee recommends and I so move that the Board approve the amended budget for the Project Unify Grant – Union High School, which was Board approved on October 20, 2015 (this budget has been amended to account for changes in planned expenditures), in accordance with the information in the hands of each Board member.

F-13. The committee recommends and I so move that the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report be accepted, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on November 17, 2015).

K. Operations Committee Resolutions

O-1. The committee recommends and I so move that the Board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period October 1, 2015 to October 31, 2015, in accordance with the information in the hands of each Board member.

O-2. The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the Board approve the following security drill and bus evacuation reports for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

O-3. Report receipt of bids received on (a) October 26, 2015 for general counsel services and (b) November 4, 2015 for video surveillance camera maintenance, in accordance with the information in the hands of each Board member.

O-4. The committee recommends and I so move that the Board approve the Interlocal Services Agreement between the Board of Education and the Township of Union for School Resource Officer, in accordance with the information in the hands of each Board member.

O-5. The committee recommends and I so move that the Board approve revised Uniform State Memorandum of Agreement between Education and Law Enforcement Officials, in accordance with the information in the hands of each Board member.

Discussion Items:

Purchase of old library for purpose of additional parking lot Phase 1, securing, lighting and engineers report, in accordance with the information in the hands of each Board member.
Change order for electrical upgrade at high school, in accordance with the information in the hands of each Board member.
Burnet new classrooms, in accordance with the information in the hands of each Board member.
Rental request from Holy Spirit School requesting a waiver of fees associated with gym time to be requested for the 2015-2016 school year (utility fees will be charged), in accordance with the information in the hands of each Board member.
Request from United Community Corp. for the use of Hannah Caldwell School on January 18, 2016 for their 19^th annual Martin Luther King Jr. celebration.
United Way discussion.
Organization chart for the District.
Bed Bath & Beyond - direction to be taken.

L. Personnel Committee Resolutions

P-1. The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2. The Superintendent recommends, the committee concurs and I so move that the Board amend Substitute Lists for the 2015-2016 school year in accordance with the information in the hands of each Board member.

P-3. The Superintendent recommends, the committee concurs and I so move that the Board accept letters of resignation from the following staff: (a) Wayne Peterson, paraprofessional at Union High School, effective October 26, 2015; (b) Georgine Bellero (retirement), café/playground aide at Jefferson School, effective October 31, 2015, (c) Kristine Vitelli, nurse at Kawameeh Middle School, effective November 30, 2015

P-4. The Superintendent recommends, the committee concurs and I so move that the Board approve leaves for the following staff: (a) Robin Sickles, art teacher at Battle Hill and Livingston Elementary Schools, intermittent family leave, effective October 28, 2015; (b) Kathryn Smith, Special Education Teacher at Union High School, maternity and unpaid family leave from February 16, 2016 and with an anticipated return date of September 1, 2016, (c) Lisa Cassano, special education teacher at Battle Hill Elementary School, extension of unpaid family leave from January 4, 2016 to June 30, 2016, (d) Jaems Collins, teacher's assistat at Kawameeh Middle School, intermittent unpaid family leave, effective November 13, 2015, (e) Lashaune Malbon, part-time social worker, unpaid medical leave from December 14, 2015 to May 1, 2016.

P-5. The Superintendent recommends, the committee concurs and I so move that the Board approve restoration of increments for Employee #9543, effective immediately.

P-6. The Superintendent recommends, the committee concurs and I so move that the Board approve Maxim Healthcare Services Inc., 12559 Collections Center Drive, Chicago, IL 60693 at a rate of $35 per hour for a LPN, $42 per hour for a RN, not to exceed $40,040 for the 2015-2016 school year (per the Beach Vitale Act Senate #375) (Account #11-000-216-320-01-19), in accordance with the information in the hands of each Board member.

P-7. The Superintendent recommends, the committee concurs and I so move that the Board approve ACES (Assessments Counseling and Education Services ), 115 Route 46 West, Building F, Mountain Lakes, NJ 07046 to provide Deaf and Hard of Hearing Evaluations at the rate of $900 per evaluation not to exceed $3,600 for the 2015-2016 School Year (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

P-8. The Superintendent recommends, the committee concurs and I so move that the Board approve the following certified teachers: (a) Elizabeth Molinski Turco and (b) Erica Perry, employed through Wise Learning, 898 Ethan Allen Highway, Suite 4, Ridgefield, CT 06877 to provide bedside instruction for district students on an “as needed” basis for the school year 2015-2016 in the amount not to exceed $10,000 (Account #7693-11-150-100-320-01-19), in accordance with the information in the hands of each Board member.

P-9. The Superintendent recommends, the committee concurs and I so move that the Board approve the list of staff members whose salaries are funded in part through the District's NCLB FY16 grant, in accordance with the information in the hands of each Board member.

Discussion Item:

1. Student Resource Officer (SRO)

M. Approval of Bills

The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.