Township of Union Board of Education, worksession meeting, February 9, 2016 at 7:00 p.m., James Caulfield Administration Building, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, February 9, 2016 - 07:00 pm

Township of Union Board of Education, worksession meeting, Tuesday, February 9, 2016 at 7:00 p.m. at the James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken at this meeting.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – FEBRUARY 9, 2016

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from the Public on Resolutions in bold

E. Approval of Minutes:

1. Worksession – December 8, 2015

2. Executive Session – December 8, 2015

3. Regular Meeting – December 15, 2015

4. Organization Meeting – January 5, 2016

F. Communication

Letter from Union Township Chamber of Commerce requesting the use of the Union High School facility site for the Chamber’s 6^th Annual Mayor’s Day 5K Run, scheduled for September 25, 2016.
Letter from Union County General Manager requesting the use of the Union High School football field to hold Snapple Bowl practices for the 2016 Annual Snapple Bowl on July 12, 13, 14, 18 and 19 from 6:00 p.m. until 8:00 p.m.
Correction to previously approved (12/15/15 agenda) leavefrom Amy Elzahaby, teacher at Washington School, from maternity leave to maternity leave and unpaid FMLA for the period from April 4, 2016 to June 13, 2016.
Correction to previously approved (12/15/15 agenda) leave from Janette Tramuta, school counselor at Hannah Caldwell Elementary School, from medical leave to medical leave and unpaid FMLA, effective November 9, 2015 and a return date to be determined.
Correction to previously approved (12/15/15 agenda) maternity leave from Danielle Jurgens, teacher at Hannah Caldwell Elementary School, effective March 2, 2016 and with a corrected return date of June 10, 2016.
Request for extension of unpaid maternity leave from Lauren Dougherty, teacher at Kawameeh Middle School with a new return date of May 2, 2016 (previously February 22, 2016).
Letter of resignation, for the purpose of retirement, from Judy F. Tront-Hodge, 10-month secretary at Union High School, effective July 1, 2016.
Letter of resignation, for the purpose of retirement, from Debra Moyer, kindergarten teacher at Battle Hill Elementary School, effective June 30, 2016.
Letter of resignation from Fredrick Decorte, teacher assistant at Union High School, effective January 31, 2016.
Letter of resignation, for the purpose of retirement, from Denise Kelly, first grade teacher at Franklin Elementary School, effective July 1, 2016.
Letter of resignation, for the purpose of retirement, from Diane Cardinal, 10-month secretary at Franklin Elementary School, effective July 1, 2016.
Letter of resignation from Christopher Capodice, Sr., teacher-television production at Union High School, effective February 10, 2016.
Letter of resignation from Tyler Kneidl, science teacher at Union High School, effective July 1, 2016.
Request for extension of unpaid FMLA from Karen Freitas, teacher at Connecticut Farms Elementary School with a new return date of March 24, 2016 (previously March 4, 2016).
Request for unpaid paternity leave under FMLA from James Bencivenga, teacher at Union High School, for the period from February 29, 2016 to March 8, 2016.
Request for paid sick leave and unpaid FMLA from Sabine Ghazali, geometry teacher at Union High School for the period from February 9, 2016 to March 9, 2016 (subject to change).
Request for extension of unpaid medical leave from Jane Colford, teacher at Franklin Elementary School, for the period from February 1, 2016 through June 30, 2016.
Letter of resignation, for the purpose of retirement, from Justina A. Bace, teacher’s assistant at Washington Elementary School, effective July 1, 2016.

G. Superintendent’s Report

1. Presentation by Battle Hill Elementary School – February 16, 2016

2. Presentation by Hannah Caldwell Elementary School – February 16, 2016

3. Presentation by Suplee Clooney and Company – February 16, 2016

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1.     Approval be given to amend the 2015-2016 out-of-district student placement list, in accordance with the information in the hands of each Board member.

E-2.     Approval be given to amend the list of students removed from the rolls [six (6) students exited from January 2^nd through January 29, 2016 for a total of thirty-two (32) students for the 2015-2016 school year] who are not domiciled in this school district and zero (0) students who will be allowed to complete the 2015-2016 school year, in accordance with the information in the hands of each Board member.

E-3.     Approval the following Curriculum Guide(s), in accordance with the information in the hands of each Board member: (a) Art Grades K-2 Curriculum Guide 2016, (b) Art Grades 3-5 Curriculum Guide 2016.

E-4. Approval of the 2016-2017 calendars, in accordance with the information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.      That the Treasurer’s Report dated January 31, 2016 be accepted.

F-2.      That the Secretary’s Report dated January 31, 2016 be accepted.

F-3.      Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of January 31, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Manuel E. Vieira                                                 ____________
                        Manuel E. Vieira, Interim Board Secretary                     Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of January 31, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.      Approve line item transfers in accordance with the information in the hands of each Board member.

F-5.      Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a), in accordance with the information in the hands of each Board member.

F-6.      Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.      Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. Approve the amended list of the 2015-2016 State Contract Vendors to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. Accept the following donations: (a) $1,034.57 - Lifetouch National School for use by Connecticut Farms Elementary School, (b) $2,000 – Up fund Corp-Union Plaza Diner for use by Special Services, (c) $1,173.06 – Lifetouch National School for use by Livingston Elementary School, (d) $1,265.38 – Lifetouch National School for use by Jefferson School, (e) $336.80 – General Mills Box Tops for use by Jefferson School, in accordance with the information in the hands of each Board member.

F-10. Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member: (a) Worldstrides Heritage Festivals - $22,000 (1^st payment) – Union High School – Chorus/Band Fundraiser for competition in Williamsburg, VA, (b) Worldstrides Heritage Festivals - $15,000 (2^nd payment) – Union High School – Chorus/Band Fundraiser for competition in Williamsburg, VA, (c) Worldstrides Heritage Festivals - $10,944 (final payment) – Union High School – Chorus/Band Fundraiser for competition in Williamsburg, VA, (d) Anderson’s - $1,915.25 – Union High School-Senior Prom for 2016 senior prom supplies, (e) Passaic Valley Coach – $3,429 - Union High School-Ski Club for transportation for trip to Stowe, VT.

F-11. Approve an increase to P.O. #16-00813 with Abraham D. Morganoff, MD to provide neurological evaluations for the 2015-2016 school year from $5,400 to $9,900 to meet the District’s needs, in accordance with the information in the hands of each Board member.

F-12. Approve an increase to P.O. #16-01587 with ATC Healthcare Services to provide nursing services for the 2015-2016 school year from $120,000 to $200,000 to meet the District’s needs, in accordance with the information in the hands of each Board member.

F-13. Approve an increase to P.O. #16-00801 with Morris Union Jointure Commission to provide occupational therapy, physical therapy, speech and instructional aide services for the 2015-2016 school year from $226,000 to $306,000 to meet the District’s needs, in accordance with the information in the hands of each Board member.

F-14. For informational purposes only – vote not required. List of legal services paid for the period ending January 31, 2016, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period January 8, 2016 to February 5, 2016, in accordance with the information in the hands of each Board member.

O-2. Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

O-3. Approve to advertise for the disposal of an electric AC Savaria B.07 Stairway Lift 300 lbs lifting capacity with fold up foot rest/seat.

O-4. Approve (a) renewal of Horizon Health Insurance Plan for the period of 3/1/2016 to 2/28/2017 and (b) the addition of the Omnia Plan as an option for healthcare insurance, in accordance with the information in the hands of each Board member.

Discussion Items:

1. Request from the Union Township Chamber of Commerce for the use of Union High School facility site for the 6^th Annual Mayor’s Day 5K Run, scheduled for September 25, 2016.

2. Request from the Union County General Manager for the use of Union High School football field to hold the practices for the 2016 Annual Snapple Bowl on July 12, 13, 14, 18 and 19 from 6:00 p.m. until 8:00 p.m.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1.      Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.      Amend Substitute Lists for the 2015-2016 school year in accordance with the information in the hands of each Board.

P-3.      Accept letters of resignation from the following staff:

Resignations

Name	Position	Location	Effective Date	Reason	Notes/ Corrections
Capodice, Christopher	Teacher- Television Production	UHS	2/10/16	Resignation
DeCorte, Fredrick	Teacher’s Assistant	UHS	1/31/16	Resignation
Kneidl, Tyler	Teacher-Science	UHS	7/1/2016	Resignation

Retirements

Name	Position	Location	Effective Date	Reason	Notes/ Corrections
Bace, Justina	Teacher’s Assistant	Wash	7/1/16	Retirement
Cardinale, Diane	Secretary-10 Month	Franklin	7/1/16	Retirement
Hodge, Judy	Secretary-10 Month	UHS	6/30/16	Retirement
Kelly, Denise	Teacher-Elementary	Franklin	7/1/16	Retirement
Moyer, Debra	Teacher-Elementary	BH	6/30/16	Retirement

P-4. Approve leaves for the following staff:.

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Bencivenga, James	Teacher-Geometry Math Readiness	UHS	2/29/16-3/8/16	Unpaid FMLA Leave
Colford, Jane	Teacher-Elementary	Franklin	Extension of current leave. Org Leave: 12/1/14-2/1/16 Extended Through:6/30/16	Unpaid Medical Leave	Extension
Dougherty, Lauren	Teacher- Lang Arts/Literacy	KMS	Extension of current leave. Org Leave:11/9/15-4/29/16 Extended Through: 4/29/16	Unpaid Maternity Leave	Extension
Elzahaby, Amy	Teacher-ESL	Wash	4/4/16-6/13/16 (Approved 12/15/15)	Paid Maternity Leave and Unpaid FMLA	Correction to type of leave only. (12/15/15 Agenda)
Freitas, Karen	Teacher-Elementary	Conn Farms	Extension of current leave. Org. Leave11/30/16-3/4/16 Extended Through: 3/24/16	Unpaid FMLA Leave	Extension
Ghazali, Sabine	Teacher-Geometry	UHS	2/9/16-3/9/16	Paid Sick Leave &Unpaid FMLA
Jurgens, Danielle	Teacher- Elementary	Livingston	3/2/16-6/10/16	Paid Maternity and Unpaid FMLA	Correction to end date. (12/15/15 agenda)
Tramuta, Janette	School Counselor	HC	11/9/15-3/1/2016 (Tentative)	Paid Medical Leave and Unpaid FMLA	Correction to type of leave only. (12/15/15 agenda)

P-5. Approve the following Curriculum Writing Teams at a rate of $20/hr. per person (with a not to exceed maximum per guide of $300 per person): (a) Senior Topics-Adapting Film Through Literature – Jon Tummillo, (b) Senior Topics – Horror Literature – Andrew Kenny, (c) 6^th Grade Science Curriculum Guide – Bridget Sloan (replacing Christine Boris), (d) 9^th Grade Science Curriculum Guide – Michael Atzbi (replacing Laura Leibrock), in accordance with the information in the hands of each Board member (Acct #11-000-221-104-01-54-0612/7083).

P-6. Approve a professional services contract between the Board of Education and Trinitas Regional Medical Center Department of Behavioral Health for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

P-7. Approve the termination of Employee #11632, effective April 9, 2016.

L. POLICY

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following resolutions for the Board’s consideration:

POL-1. Approve Policy 9126A – Part-Time Board Attorney, in accordance with the information appended to the minutes (2^nd reading).

M. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.