June 14, 2016 worksession meeting, 7 p.m., Administration Building, 2369 Morris Avenue, Union, NJ | Township of Union Public Schools

Date

Tuesday, June 14, 2016 - 07:00 pm

Township of Union Board of Education, worksession meeting of June 14, 2016 at 7:00 p.m. to be held at the James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – JUNE 14, 2016

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Approval of Minutes:

1. Worksession – April 12, 2016

2. Executive Session – April 12, 2016

3. Regular Meeting – April 19, 2016

4. Executive Session – April 19, 2016

5. Public Hearing on Budget – April 26, 2016

6. Executive Session – April 26, 2016

E. Communication

Request for unpaid childrearing leave from Michael Dennis, Paraprofessional-Jefferson School, from June 6, 2016 through June 30, 2016.
Request to return to unpaid maternity leave from Amanda Havyar, 3^rd Grade Teacher-Hannah Caldwell Elementary School from May 23, 2016 through June 21, 2016.
Request for paid maternity and unpaid FMLA leave from Erin Jackson, School Counselor-Franklin Elementary School, from September 26, 2016 through February 13, 2017.
Request for unpaid maternity leave from Gabrielle DaCosta, Cafeteria Aide-Jefferson School, from May 13, 2016 through June 30, 2016.
Request for extension of sick leave from Lillie Mitchell, transportation-Hannah Caldwell Elementary School, from May 13, 2016 through May 31, 2016.
Request for extension to unpaid maternity leave from Lisa Cassano, Pre-Kindergarten Teacher-Battle Hill Elementary School for the 2016-2017 school year.
Request for unpaid FMLA from Sandra Schiff, Health and Physical Education Teacher-Washington Elementary School, from September 1, 2016 through October 31, 2016.
Correction to maternity and unpaid FMLA from Stephanie Dellanno, Paraprofessional-Burnet Middle School from April 25, 2016 through June 30, 2016.
Letter of resignation, for purpose of retirement, from Phyllis F. Stolar, 12-month Administrative Assistant-Central Office, effective January 1, 2017.
Letter of resignation from Kelly Hartmann, Paraprofessional-Battle Hill Elementary School, effective June 24, 2016.
Letter of resignation, for purpose of retirement, from Jesus Castaneda, Spanish Teacher-Union High School, effective June 30, 2016.
Letter of resignation from Grace Campanaro, Café Aide-Livingston Elementary School, effective May 20, 2016.
Letter of resignation from Nicole Tartaglia, French teacher, Union High School, effective July 1, 2016.
Request for paid sick leave from Gregory Pardo, Supervisor, Special Services Department, from June 2, 2016 through July 4, 2016.
Letter of resignation from Gregory Pardo, Supervisor, Special Services Department, effective July 5, 2016.
Letter of resignation from Eve Brue, teacher-Union High School, effective June 30, 2016.
Request for paid maternity and unpaid FMLA leave from Amanda Viggiano-Cohen, Science Teacher-Kawameeh Middle School, from September 22, 2016 through December 15, 2016.

F. Superintendent’s Report

1. Presentation by Generations Electric re: lighting upgrade-high school – June 14, 2016

2. Presentation by Aramark – food services 2016-2017 – June 14, 2016

3. Retiree acknowledgements – June 21, 2016

4. Recognition of Logo Contest Winners – June 21, 2016

5. Presentation by Effective School Solutions – June 21, 2016

6. Presentation of Project Unify Initiative – June 21, 2016

7. Recognition of Rotary Club of Union – 3 Speech Contest Winner – June 21, 2016

8. Recognition of Rising Stars – June 21, 2016

G. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period May 9, 2016 to June 10, 2016, in accordance with the information in the hands of each Board member.

E-2. Approve the following Curriculum Guides, in accordance with the information in the hands of each Board member:

EN411: Senior Topics Adapting Film Through Literature
EN411: Senior Topics Horror Literature
EN401 Grade 12 English
Honors World History – SS131
Honors Humanities – SS391
Humanities – SS392
Academic Area - Grade 7 Social Studies
Academic Area - U.S. History I Honors
College Marketing
Business Management
Cultural Studies (SS 330)
Academic Area
Financial Literacy
Sociology
Honors United States History II
6th Grade Science
7th Grade Science
8th Grade Science
9th Grade Science
Physics
Forensic Science
Hollywood Science
Geophysics
SC211 Honors Biology
SC310 Advanced Placement Biology, SC310L Advanced Placement Biology Lab
College Preparatory Biology
College Preparatory Chemistry
Environmental Science
Honors Chemistry
SC211 Honors Biology
Action Chemistry
Jewelry I AR 207
Jewelry II AR 307
Jewelry III AR 407
Musical Theatre
Advanced Musical Theatre
Honors Algebra I
HS Crafts
AP Photography AR 409 1 & 2
Chorus/Grade 5
Chorus, Grades 6 & 7
Jazz Ensemble
Orchestra
Comprehensive Health Education 7-8

E-3. Approve the secondary 3-year Curriculum Review Cycle (2016-2018), in accordance with the information in the hands of each Board member.

E-4. Pursuant to N.J.A.C 6A:23A-18.5, approve that District students attending The Arc Kohler School, 1137 Globe Avenue, Mountainside, New Jersey, be provided meals at no charge and in accordance with N.J.A.C. 6A:23-4.5(a)20 authorizes The Arc Kohler School to include costs of meals provided with the annual tuition rate charged for the 2016-2017 Fiscal Year, in accordance with the information in the hands of each Board member.

E-5. Approve the child of Employee #9515 to attend Union Township Public Schools for the 2016-2017 school year, tuition free.

E-6. Approve the Agreement for Professional Services for the School Year 2016-2017 with the Union County Educational Services Commission, in accordance with the information in the hands of each Board member.

E-7. Approve the 2016-2017 Special Education Tuition Contract Agreement with the Union County Educational Services Commission, in accordance with the information in the hands of each Board member.

E-8. Approve the 2016-2017 New Jersey Nonpublic School Textbooks Agreement with the Union County Educational Services Commission, in accordance with the information in the hands of each Board member.

E-9. Approve the 2016-2017 New Jersey Nonpublic Technology Initiative Program Agreement with the Union County Educational Services Commission, in accordance with the information in the hands of each Board member.

E-10. Approve the Nonpublic Public Law 1977 Chapters 192-193 Agreement 2016-2017 with the Union County Educational Services Commission, in accordance with the information in the hands of each Board member.

E-11. Approve the Union County Educational Services Commission Nonpublic School Equitable Idea Services Agreement 2016-2017, in accordance with the information in the hands of each Board member.

E-12. Approve the Union County Educational Services Chapter 226 Nonpublic School Nursing Services Agreement 2016-2017, in accordance with the information in the hands of each Board member.

E-13. Approve the Resolution/Agreement for Participation in Coordinated Transportation Services with the Union County Educational Services Commission for the 2016-2017 School Year, in accordance with the information in the hands of each Board member.

E-14. Approve Tuition Agreement 2016-2017 with Board of Education of the Vocational Schools in the County of Union, in accordance with the information in the hands of each Board member.

Discussion Item:

Curriculum Unit Planning

H. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.     That the Treasurer’s Report dated May 31, 2016 be accepted.

F-2.     That the Secretary’s Report dated May 31, 2016 be accepted.

F-3.     Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of May 31, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Manuel E. Vieira ____________
Manuel E. Vieira, Interim Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of May 31, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. Approve the amended list of the 2015-2016 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/description	Amount
Union High School	Senior Prom	Extreme excellence Entertainment – DJ services for 2016 Senior Prom	$1,020
Kawameeh Middle School	Principal	Love 146 (charity)	$4,000
Union High School	Athletics – Student Trainer	Union High School Booster – for 3 seniors that will be awarded Athletic Trainer award	$2,500 (approx.)
Union High School	Athletics – Scholarships from Athletic Office	NJ All State Wrestling Camp – estimation for scholarships awarded to wrestlers	$2,500 (approx.)
Union High School	Athletics – Football Club	Printer yet to be determined – estimation for program booklets for football team for 2016-2017 school year	$4,500 (approx.)
Kawameeh Middle School	Principal	Josten’s Yearbook – remainder of balance due for 2015-16 yearbook	$4,100
Kawameeh Middle School	Principal	Forest Lodge – 8^th grade trip dues	$2,000
Union High School	Key Club	YUDA Bands – payment of fundraising materials	$2,046
Union High School	Campers Fund	Fairview Lake YMCA – payment for camping trip	$2,450
Union High School	Senior Dues	Oak Hall Industries, LP – caps and gowns	$7,056

F-10. Approval be given to amend the 2015-2016 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. Approve the date of June 30, 2016 as the submission date of the FY17 ESEA-NCLB grant to the New Jersey Department of Education.

F-12. Approve the acceptance of the FY17 ESEA-NCLB allocations from the New Jersey Department of Education – (a) Title I-A: $971,292, (b) Title IIA: $168,331, (c) Title III: $62,832, (d) Title III-Immigrant: $16,399 for a total of $1,218,854.

F-13. Accept the following donations:

From	Amount	For Use by
Target	$50.00	Burnet Middle School
Target	$108.88	Washington Elementary School
Target	$68.14	Livingston Elementary School
Target	$16.09	Jefferson School
Union Township Education Association	$250.00	Burnet Middle School
Target	$100.00	Livingston Elementary School
Target	$200.00	Washington Elementary School

F-14. Approve the application of the New Jersey Schools Insurance Group Application for 2014-2015 Safety Grant Program, in accordance with the information in the hands of each Board member.

F-15. Approve application for the Perkins Grant for the 2016-17 school year, in accordance with the information in the hands of each Board member.

F-16. Accept the in-kind Project Learning Garden Grant from Dole Packaged Foods and ShopRite for Battle Hill Elementary School, in accordance with the information in the hands of each Board member.

F-17. Approve distribution of funds to the Union High School Booster Association from the following Union High School Senior Scholarship Awards: (a) $250 – Bob O’Dell Scholarship Fund, in accordance with the information in the hands of each Board member.

F-18. Approve payment schedule for 2016-2017 Tax Levy, in accordance with the information in the hands of each Board member.

F-19. Approve the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-20. Approve the amendment to District application for the NJDOE Grant Preparing Students with IEPS for Life in the Community Application to be developed and submitted to NJDOE (previously approved at May 17, 2016 meeting – F-13), in accordance with the information in the hands of each Board member.

F-21. For informational purposes only – vote not required. List of legal services for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

I. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

O-2. Approve the sale of the following vehicle: 1994 red Dodge Ram 350 (one ton), 73,462 miles – VIN #2B7KB31Y3RK561250.

O-3. Report receipt of bids: (a) Professional Technical Services, (b) purchase of music instruments, (c) piano tuning and repair, (d) repair of music instruments, (e) roof replacement for Livingston and Connecticut Farms Elementary Schools and (f) boiler replacement for high school, in accordance with the information in the hands of each Board member.

O-4. Approve award of bid to (a) Villani Bus Company, 811 East Linden Avenue, Linden, New Jersey 07036 and (b) Morris Union Jointure Commission, 340 Central Avenue, New Providence, New Jersey 07974, for Student Transportation Services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

O-5. Approve the acceptance of a proposal to provide technical services for the 2016-2017 school year to Promedia Technical Services, Inc., in accordance with the information in the hands of each Board member.

O-6. Approve submission of Anticipated Facility Request for 2016-2017 school year to the New Jersey Department of Education, in accordance with the information in the hands of each Board member.

O-7. Approve award of bid to K&S Music for purchase of musical instruments for the 2016-2017 school year.

O-8. Approve award of bid to Glenn Paulsen for piano tuning and repairs for the 2016-2017 school year.

O-9. Approve award of bid to K&S Music for repair of musical instruments for the 2016-2017 school year.

O-10. Approve the District’s participation in non-binding cooperative purchasing agreements with the following for 2016-2017:

Educational Data Services, Inc., 236 Midland Avenue, Saddlebrook, New Jersey
Hunterdon County ESC Cooperative Purchasing, 51 Sawmill Road, Lebanon, New Jersey
Middlesex Regional Educational Services Commission, 1660 Stelton Road, Piscataway, New Jersey
Somerset County Educational Services Commission, 568 Central Avenue, Bridgewater, New Jersey
Sussex County Educational Services, 10 Gail Court, Sparta, New Jersey
Morris County Cooperative Pricing Council, 502 Millbrook Avenue, Randolph, New Jersey
Region 4 ES Interlocal, 7145 West Tidwell, Houston, Texas

O-11. Approve the District’s Security Drill Statement of Assurance, in accordance with the information in the hands of each Board member.

O-12. Approve the Summer Programs Camp Intervention: STEM to be held at Hannah Caldwell Elementary School: (a) first session Monday, August 15 through Friday, August 19, 2016 – 8:30 a.m. to 3:30 p.m. and (b) second session Monday, August 22 through Friday, August 26, 2016 – 8:30 a.m. to 3:30 p.m. (insurance provided).

O-13. Approve Summer Reading – I-Ready to be held on Tuesday, Wednesday and Thursday, beginning June 28, 2016 to Thursday, July 28, 2016 at (a) Site A: Connecticut Farms Elementary School and (b) Site B: Kawameeh Middle School. Three sessions at both sites: (i) 9 a.m. to 9:45 a.m.; (ii) 9:50 a.m. to 10:35 a.m. and (iii) 10:40 a.m. to 11:25 a.m.

O-14. Approve the renewal of agreement with Schoolboardnet Services (paperless agenda) at the annual rate of $1,888.

O-15. Approve award of bid for roof replacement at Livingston and Connecticut Farms Elementary Schools to The Barrett Company.

O-16. Approve award of bid for boiler replacement at Union High School to ______________.

O-17. Approve renewal of property and casualty insurance for the period of July 1, 2016 to June 30, 2017.

J. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Approve amended Substitute Lists for the 2015-2016 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:

Resignations

Name	Position	Location	Effective Date	Reason	Notes/ Corrections
Hartmann, Kelly	Para-professional	BH	6/30/16	Resignation
Campanaro, Grace	Café Aide	Liv	5/20/16	Resignation
Tartaglia, Nicole	Teacher-French	UHS	7/1/2016	Resignation
Brue, Eve	Teacher Cast	UHS	6/30/16	Resignation
Pardo, Gregory	Supervisor-SS	SS	7/5/16	Resignation	From Supervisor Position only.

Retirements

Name	Position	Location	Effective Date: (Noted on letter)	Reason	Date of Hire Not including leave of absences.	Attendance to Meeting 6/23/16
Stolar, Phyllis	12 Month Admin. Assistant	Central Office	1/1/17	Retirement	1/1/1982	No
Castaneda, Jesus	Teacher-Spanish	UHS	6/30/16	Retirement	9/1/2002	TBD

P-4. Approve leaves for the following staff:

Leave of Absences

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Dennis, Michael	Paraprofessional	Jefferson	6/6/16-6/23/16	Unpaid Child Rearing eff 6/8/16.	Two days of which will be paid.
Havyar, Amanda	Teacher-Third Grade	HC	5/23/16-6/21/16	Unpaid Child Rearing Leave.	Return to child rearing leave. Org leave dates 10/19/16-5/8/16.
Jackson, Erin	School Counselor	Franklin	9/26/16-2/13/16	Paid Maternity Leave and Unpaid FMLA
DaCosta, Gabrielle	Cafeteria Aide	Jefferson	5/13/16-6/30/16	Unpaid Leave	P/T
Mitchell, Lillie	Transportation Asst.	Transportation	5/13/16-5/31/16 (Tentative)	Partial Paid and Unpaid Sick leave.	P/T
Cassano, Lisa	Teacher-Pre-K	Battle Hill	9/1/2016-6/30/2017	Extension Unpaid Maternity Leave.	Extension through the 16-17 school year. Org leave began 9/2015.
Schiff, Sandra	Health and Physical Education Teacher	Washington	9/1/2016-10/31/16	Paid Maternity Leave and Unpaid FMLA
Dellanno, Stephanie	Paraprofessional	BMS	4/25/16-6/30/16	Paid Maternity Leave and Unpaid FMLA
Pardo, Gregory	Supervisor-Special Services	SS	6/2/16-7/4/16	Paid Sick Leave
Viggiano-Cohen, Amanda	Teacher-Science	KMS	9/22/16-12/15/16	Paid Maternity Leave and Unpaid FMLA

P-5. Approve the following Curriculum Writing Teams for the 2016-2017 school year at the rate of $20/hr. per person (with a not to exceed 15 hrs./$300 per person): (a) Television Production I - Karen Gainey and Eve Brue (Account #11-000-221-104-01-54-0612/7083).

P-6. Approve Veritime Customer Agreement with Frontline Technologies to provide subscription services for time and attendance system for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

P-7. Approve appointment of Gerry Benaquista, as Affirmative Action Officer, ___________, as Assistant Affirmative Action Officer and Benjamin Kloc, as Affirmative Action Officer for classroom practices for the 2016-2017 school year at no cost to the District.

P-8. Approve the appointment of Thomas Wiggins, Supervisor of Buildings and Grounds as ADA/Facility Coordinator, IPM Coordinator and AHERA designated person, for the 2016-2017 school year at no cost to the District.

P-9. Approve Donna Hubbard to attend, record and transcribe the minutes of Residency Committee meetings as assigned for the period July 1, 2016 through June 30, 2017 at a rate of $250 per meeting.

P-10. Approve the resolution providing salary and fringe benefits for all staff in the Central Office, for the period from July 1, 2016 to June 30, 2017, in accordance with the information in the hands of each Board member.

P-11. Approval be given to appoint police for pre and post-graduation building and grounds security and graduation security at an hourly rate of $25/hr. per patrolman and $27.50/hr. for supervisor.

P-12. Approve the appointment of Manuel E. Vieira as Qualified Purchasing Agent (QPA) for the 2016-2017 school year at no cost to the board.

P-13. Approval of Job Description for the position of Executive Administrative Assistant, in accordance with the information in the hands of each Board member.

P-14. Approval of Job Description for Assistant Superintendent of Curriculum, Instruction, Administration and Funded Programs, in accordance with the information in the hands of each Board member.

P-15. Approve acceptance of a proposal from Fairview Insurance to provide property and casualty insurance services.

K. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. Policy 5141.5 – Student Suicide Prevention and Crisis Intervention, in accordance with the information in the hands of each Board member.

L. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. Approval be given to amend the list of students removed from the rolls [five (5) students exited from May 1, 2016 through May 31, 2016 or a total of forty-eight (48) students for the 2015-2016 school year] who are not domiciled in this school district and four (4) students who will be allowed to complete the 2015-2016 school year, in accordance with the information in the hands of each Board member.

M. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.