Tuesday, October 11, 2016 - worksession meeting - Township of Union Board of Education - 7 p.m. - 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, October 11, 2016 - 07:00 pm

Township of Union Board of Education, Worksession Meeting, Tuesday, October 11, 2016 at 7:00 p.m., at the James Caulfield Administration Building, 2369 Morris Avenue, Union, NJ 07083

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – October 11, 2016

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Approval of Minutes:

1. August 16, 2016 – regular meeting

2. August 16, 2016 – executive session - 1

3. August 16, 2016 – executive session – 2

4. August 17, 2016 – planning session

5. August 17, 2016 – executive session

6. August 29, 2016 – special meeting

E. Communication

Letter from Vauxhall Historical Society requesting waiver of Certificate of Insurance for Veterans Day program scheduled for November 5, 2016 at Jefferson Elementary School.
Letter from Florio Kenny Raval, LLP.
Letter from Sciarrilo Cornell Merlino McKeever & Osborne, LLC.
Letter of resignation from Michael Barber, teacher assistant-Washington Elementary School, effective September 21, 2016.
Request for maternity leave and unpaid FMLA from Rose Volturo Spagnola, math teacher-Kawameeh Middle School from November 14, 2016 through March 6, 2017.
Request for extension of existing medical leave from Linda Steeb, math teacher- Kawameeh Middle School through December 23, 2016.
Letter of resignation from Michael Ferro, teacher assistant-Battle Hill Elementary School, effective October 6, 2016.
Request for extension of unpaid FMLA leave from Lauren Hunter Covino-instructional paraprofessional, to October 14, 2016 with a return date of October 17, 2016.
Letter of resignation from Rashida Berry, math teacher-Union High School, effective November 16, 2016 (subject to BOE approval; otherwise held through November 30, 2016).
Letter of resignation from Diana Zachek, ESL teacher-Battle Hill Elementary School, effective November 25, 2016.
Request for maternity/unpaid FMLA leave from Cindy Valia, kindergarten teacher-Livingston Elementary School, from November 1, 2016 to March 13, 2017.
Request for maternity/unpaid FMLA leave from Heather Regenye, teacher at Burnet Middle School, from January 17, 2017 to May 1, 2017.
Letter of resignation, for the purpose of retirement, from Linda Rossano-Puff, teacher at Jefferson School, effective October 22, 2016.
Request for unpaid medical leave from Marionette Hernandez, transportation department, from September 27, 2016 to December 22, 2016 (tentative).
Request for extension of unpaid FMLA from Vanessa Tuohy, Department of Special Services-Union High School through November 30, 2016.
Letter of resignation, for the purpose of retirement, from Willa Cummings, Café Aide-Jefferson School, effective September 20, 2016.

F. Superintendent’s Report

1. Presentation by Kevin Russ re: use of Washington Elementary School – 10/11/16

2. Presentation by Sandra Paul re: InfoSnap – 10/11/16

3. Public relations – 10/11/16

4. Recognition of students receiving Spring 2016 Poetic Achievement Award – 10/18/16

G. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period September 1, 2016 to September 30, 2016, in accordance with the information in the hands of each Board member.

E-2. Approve the 2016-2017 School Nursing Service Plan, in accordance with the information in the hands of each Board member.

E-3. Approve the following Curriculum Guide(s) – 2016, in accordance with the information in the hands of each Board member:

Mathematics Grade 3 Curricular Framework – Units 1 and 2

E-4. Proclaim the month of October 2016 as International Alpha Delta Kappa Month, in accordance with the information in the hands of each Board member.

E-5. Accept the Vandalism and Violence Report for the second period of the 2015-2016 school year, in accordance with the information in the hands of each Board member. (The Superintendent will present results of this report during the Superintendent’s Report at the regular meeting on October 18, 2016.)

E-6. Approve the Morris-Union Jointure Commission 2016 extended year and 2016-2017 regular school year transportation contract, in accordance with the information in the hands of each Board member.

E-7. Approve list of movies to be shown to Jefferson School students, in accordance with the information in the hands of each Board member.

E-8. Approve The Arc of New Jersey to provide Plans for Life Club (MAPs) which includes engaging students in learning about the world of employment, including career exploration, job search strategies, the application and interview process, pre-employment and orientation at no cost to the District, in accordance with the information in the hands of each Board member.

H. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.     That the Treasurer’s Report dated September 30, 2016 be accepted.

F-2.     That the Secretary’s Report dated September 30, 2016 be accepted.

F-3.     Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of September 30, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                         Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of September 30, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/description	Amount
Union High School	UHSPAC	Audio Incorporated – main audio rental package for Footloose: The Musical	$4,075.00
Union High School	Cosmetology	Burmax – 2016-2017 cosmetology student kits	$3,300.92
Kawameeh	Principal	Forest Lodge – 1^st deposit for 8^th grade trip	$1,600.00
Kawameeh	#19/Principal	Forest Lodge – 2^nd deposit for 8^th grade trip	$1,600.00
Kawameeh	#19/Principal	Forest Lodge – remainder due for 8^th grade trip	$7,500.00
Kawameeh	Library	Scholastic – annual book fair (9/20-9/23/2016)	$3,000.00

F-10. Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. Approve the Comprehensive Maintenance Plan Report (actual FY16, budgeted FY17 and Planned FY18), in accordance with the information in the hands of each Board member.

F-12. Approve the Annual Maintenance Budget Amount Worksheet (Form M-1) pursuant to N.J.A.C. 6A:26A, in accordance with the information in the hands of each Board member.

F-13. Approve the acceptance of the FY17 ESEA-NCLB allocations from the New Jersey Department of Education – (a) Title I-A: $971,292, (b) Title IIA: $168,331, (c) Title III: $62,832, (d) Title III-Immigrant: $16,399 for a total of $1,218,854.

F-14. Approve the school based applications to the Play Unified 2016-2017 Grant, Special Olympics for the following schools: (a) Union High School, (b) Burnet Middle School, (c) Kawameeh Middle School, (d) Jefferson Elementary School.

F-15. Approve the Acceptance of the Union County New Jersey Child Assault Prevention (NJ CAP) 2016-2017 Grant – Elementary, Teen and Special Needs – with modifications to the original grant proposal, in accordance with the information in the hands of each Board member.

F-16. Approve an increase to P.O. #17-01817 with First Children, LLC to provide behavior consultation services to District students and staff for the 2016-2017 school year from $10,800.00 to $30,800.000 to meet the District’s needs

F-17. Accept donation from Suehay and Jeffrey Monge of a Sensory Percussion by Sunhouse for use by the Union High School Music Department.

F-18. For informational purposes only – vote not required. List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

I. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

O-2. Approve the two (2) Application for Change of Use of Educational Space for 2016-2017 School Year for Union High School, in accordance with the information in the hands of each Board member.

O-3. Approve disposal of textbooks, in accordance with the information in the hands of each Board member. All textbooks under 10 years old will be listed on the textbook sharing website.

O-4. Approve the execution of an Agreement with the Morris County Cooperative Pricing Council to renew membership therein for the period of October 1, 2016 through September 30, 2021, in accordance with the information in the hands of each Board member.

O-5. Approve donation of novels to Union High School, in accordance with the information in the hands of each board member.

O-6. Approve entering into a contract with Willis of New Jersey, Inc. (Willis Towers Watson), for the period retroactive to October 1, 2016 through September 30, 2017, to provide health and dental brokerage services for the reasons that the Board of Education will realize a substantial savings in the cost of health and dental brokerage services and will receive beneficial services and deliverables.

J. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:

Resignations

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Berry, Rashida	Teacher-Math	UHS	11/30/2016	Resignation	Request for 11/16/16 if it can be accommodated. If not 11/30/16.
Barber, Michael	Teacher’s Assistant	Wash	9/21/2016	Resignation
Ferro, Matthew	Teacher’s Assistant	Battle Hill	10/6/2016	Resignation	Letter reflects 10/5/16 this was the last day worked.
Zachek, Diana	Teacher-ESL	Battle Hill	11/25/2016	Resignation	Letter reflects on or before 11/25/16.

Retirements

Name	Position	Location	Effective Date: (Noted on letter)	Reason	Date of Hire Not including leave of absences.	Attendance to BOE meeting
Cummings, Wilma	Café Aide P/T	Jeff	9/22/2016	Retirement	9/1/2000	TBD
Rossano-Puff Linda	Teacher-Resource In Class	Jeff	10/22/2016	Retirement	9/1/2000	TBD

P-4. Approve leaves for the following staff:

Leave of Absences

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Hernandez, Marionette	Transportation P/T	Transport.	9/27/16-12/22/16	Unpaid Medical Leave	Non FMLA P/T Employee Tentative End date.
Regenye, Heather	School Counselor	BMS	1/17/2017-5/1/2017	Paid Maternity and Unpaid FMLA/NJFLA
Steeb, Linda	Teacher-Mathematics	KMS	9/1/2016-12/23/2016	Paid Medical and Unpaid FMLA
Volturo Spagnola, Rose	Teacher-Mathematics	KMS	11/14/2016-3/6/2017	Paid Maternity and Unpaid FMLA/NJFLA
Tuohy, Vanessa	School Social Worker	UHS	10/19/16-11/30/16	Unpaid FMLA/NJFLA Extension now through 11/30/16. Org. dates of leave 9/1/16-10/19/16.
Valia, Cindy	Teacher-Kindergarten	Livingston	11/1/16-3/13/17	Paid Maternity and Unpaid FMLA/NJFLA

P-5. Appoint Gregory E. Brennan as Affirmative Action Officer for awarding contracts for the 2016-2017 school year under P.L. 1975, c.127, at no cost to the District.

P-6. Appoint Gregory E. Brennan as Custodian of School Records for the 2016-2017 school year, at no cost to the District.

P-7. Approve certified teachers employed through Education Inc., 2 Main Street, Unit 2, Plymouth, Massachusetts to provide bedside instruction for District students on an “as needed” basis for the school year 2016-2017 in the amount not to exceed $8,000, in accordance with the information in the hands of each Board member (7693-11-150-100-320-01-19).

P-8. Approve the following staff to attend the Autism Symposium Subcommittee meetings to be held on October 26, 2016 and March 15, 2017 at the Morris Union Jointure Commission in New Providence, New Jersey: (a) Brian Kaufman, (b) Daniel Seugling, (c) Darlene Garran, (d) Sharon Homich, (e) Nicole Schecter, (f) Jennifer Russo, (g) Peter Klein. Staff attendance to these meetings will result in no cost to the District. Staff will return to their assigned schools at the conclusion of the meetings.

P-9. Approve Platt Psychiatric Associates, 904 B2-908 A2 Pompton Avenue, Cedar Grove, New Jersey to provide basic student psychiatric consultations, risk assessments, immediate emergency evaluations, conferences with attorney and/or cancellations with less than 48 hours or cancellations with less than 2 hours for the 2016-2017 school year not to exceed $8,850.00 (11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

K. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. Approval be given to amend the list of students removed from the rolls [one (1) students exited from September 1st through September 30, 2016 (1 from elementary, 0 from secondary and 0 from high school) or a total of eighteen (18) students for the 2016-2017 school year] who are not domiciled in this school district and one (1) student(s) who will be allowed to complete the 2016-2017 school year, in accordance with the information in the hands of each Board member.

L. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.