Tuesday, January 10, 2017 - 7:00 p.m. - Worksession meeting of the Union Township Board of Education, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, January 10, 2017 - 07:00 pm

Worksession meeting, Tuesday, January 10, 2017 at 7:00 p.m. of the Township of Union Board of Education, James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action may be taken.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – JANUARY 10, 2017

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions in Bold

E. Approval of Minutes:

1. November 7, 2016 – Worksession

2. November 7, 2016 – Executive Session #1

3. November 7, 2016 – Executive Session #2

4. November 15, 2016 – Regular meeting

5. November 15, 2016 – Executive Session

F. Communications

Request for extension of medical leave from Ines Jaramillo, math teacher-Union High School, through April 30, 2017.
Request for extension of unpaid maternity FMLA/NJFLA from Jennifer Reguinho, kindergarten teacher-Hannah Caldwell Elementary School, with a return date of April 11, 2017.
Request for maternity/unpaid FMLA/NJFLA leave from Michele R. Cerciello, physical education and health teacher – Union High School, from January 3, 2017 through November 1, 2017.
Request for extension of unpaid medical leave from Linda Steeb, math teacher-Kawameeh Middle School, with a return date of April 3, 2017.
Request for maternity/unpaid FMLA/NJFLA leave from Nikki Dowling, English teacher-Kawameeh Middle School, from April 3, 2017 through June 30, 2017.
Letter of resignation from Nella Figueroa, café aide-Hannah Caldwell Elementary School, effective December 23, 2016.
Request for extension of unpaid medical leave from Maria Matos, teacher assistant-Battle Hill Elementary School, through March 3, 2017.
Request for paid FMLA/NJFLA medical leave from Nancy Schoenberger, music teacher- Kawameeh Middle School, from January 3, 2017 with a tentative return date of February 6, 2017.
Request for continuation of leave of absence from Dorothy Stewart, security officer-Jefferson School from January 4, 2017 with a tentative return date of April 1, 2017.
Request for unpaid FMLA leave from Lauren Kohn, resource teacher-Burnet Middle School, from December 20, 2016 with a return date of February 1, 2017.
Letter from the State of New Jersey regarding Public Agency Compliance Officer.

G. Superintendent’s Report

1. Presentation by Linda Ionta, Director of Athletics – January 17, 2017

2. Presentation by Ron Rago, Supervisor Art/Music – January 17, 2017

3. Presentation by Jessica Samolewicz, YMCA – January 10, 2017

4. Vandalism and Violence Report and Harassment, Intimidation and Bullying

Report – January 17, 2017

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Accept the Vandalism and Violence Report for the first period of the 2016-2017 school year, in accordance with the information in the hands of each Board member. (The Superintendent will present results of this report during the Superintendent’s Report at the regular meeting on January 17, 2017.)

E-2. Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period December 1, 2016 to December 23, 2016, in accordance with the information in the hands of each Board member.

E-3. Approve Division of Vocational Rehabilitation Services (DVRS) to provide presentations to parents, staff and/or students, at no cost to the District.

E-4. Approve the Nonpublic NCLB Title I Agreement with the Union County Educational Services Commission for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

E-5. Approve children of Employee #8962 to attend Union Township Public Schools for the 2016-2017 school year, tuition free, in accordance with the information in the hands of each Board member.

E-6. Approve to host the “Unsung Hero” program at Union High School, tentative date March 15, 2017.

E-7. Approve the Math Curriculum Guide for Grade K (Unites 3-4) to complete Grade K Math Curriculum Guide, in accordance with the information in the hands of each Board member.

E-8. Approve the New Jersey Nonpublic Security Aid Program Agreement with the Union County Educational SErvices Commission fo rthe 2016-2017 school year, in accordance with the information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.     That the Treasurer’s Report dated December 31, 2016 be accepted.

F-2.     That the Secretary’s Report dated December 31, 2016 be accepted.

F-3.     Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of December 31, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Gregory E. Brennan ____________
Gregory E. Brennan, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of December 31, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. Approve the following list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Burnet Middle School	Music	Music in the Park – Festival of Music	$4,935.00
Burnet Middle School	Music	Villani Bus Co – Dorney Park	$3,211.00
Union High School	2077/UHSPAC	World Stage – main lighting rental package for “Footloose”	$4,200.00
Union High School	2046/Key Club	NJ District of Key Club – payment of district convention registration	$6,500.00 (maximum)
Union High School	2061/Cosmetology	IBS New York – payment of trade show field trip	$1,900.00
Union High School	2077/UHSPAC	Home Depot Credit Services – payment for scenery for “Footloose”	$5,381.02

F-10. Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. Accept the following donations:

From	Amount/Item	For Use By
Smashburger	$450.00	Union High School
Burnet Middle School	$12,163.00 (fundraiser)	Burnet Middle School
LifeTouch National School Studios	$1,183.00	Jefferson School

F-12. Approve an increase to P.O. #17-00653 with Dr. Isabel Detrozio-Carotenuto/Gingerbred Kidz LLC to provide Neurological evaluation services for the 2016-2017 school year from $3,850.00 to $6,800.00 to meet the District’s needs.

F-13. Approve transfer from CAST (enterprise funds) to undesignated capital reserve and appropriated in a subsequent year budget, in the amount of $849,955.63, as of December 31, 2016.

F-14. Approve transfer from escrow deposits (Fiduciary Funds) to debt service as a reserve to pay debt service and appropriated in a subsequent year budget, in the amount of $26,309.98, as of December 31, 2016.

F-15. Approve transfer from Jefferson School Project unexpended appropriations to undesignated capital reserve and appropriated in a subsequent year budget, in the amount of $4,800,000.

F-16. For informational purposes only – vote not required. List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

F-17. Approve Application & Certificate for Payment #1 to Coskey Electric Systems, in the amount of $123,299, with respect to the Burnet Middle School Intercom System Replacement Project, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

O-2. Approve Change Order #1 – Boiler Replacement at Union High School, to install two (2) sump pumps, in the amount of $26,024.00, in accordance with the information in the hands of each Board member.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Figueroa, Nella	Café Aide	HC	12/23/16	Resignation

P-4. Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Jaramillo, Ines	Teacher-Math	UHS	Ext. of Leave though 4/30/17	Extension of paid medical leave. Non FMLA	Org. Leave eff 10/18/16
Reguinho, Jennifer	Teacher-Kindergarten	HC	Ext. of Leave through 4/10/17	Extension of Unpaid FMLA/NJFLA Maternity Leave now through 4/10/17	Org. Leave from 11/4/16
Cerciello, Michelle	Health/Phys Education Teacher	UHS	1/3/17-11/1/17	Paid Maternity and unpaid FMLA/NJLA Leave
Steeb, Linda	Teacher-Math	KMS	Ext. of Leave through 4/1/17	Extension of unpaid non FMLA medical leave now through 4/1/17.	Org. Leave eff 9/1/2016
Dowling, Nikki	Teacher-English	KMS	4/3/17-6/30/17	Paid Maternity and unpaid FMLA/NJLA Leave
Matos, Maria	Teacher’s Assistant	BH	Ext of Leave through 3/3/17	Extension of unpaid non FMLA medical leave	FMLA time exhausted. Org. leave 9/1/16
Stewart, Dorothy	Security Officer	Jeff	Ext of Leave through 3/31/17	Extension of unpaid non FMLA leave. Return of 4/1/16.	Org. Leave 1/1/16
Kohn, Lauren	Teacher-Resource	BMS	12/20/16-1/31/17	Unpaid FMLA Leave. Return of 2/1/17

P-5. Approve Gregory Brennan as Public Agency Compliance Officer (PACO) for 2017 at no cost to the District, in accordance with the information in the hands of each Board member.

P-6. Approve appointment of Julia Vicidomini as the District Homeless Liaison, effective January 1, 2017, at no cost to the District.

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. Regulation 9130 – Committees (updated), in accordance with the information in the hands of each Board member. (final reading)

POL-2. ByLaw 9130 – Committees (updated), in accordance with the information in the hands of each Board member. (final reading)

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. Approval be given to amend the list of students removed from the rolls [seven (7) students exited from December 1st through December 23, 2016 (3 from elementary, 1 from secondary and 3 from high school) or a total of thirty (30) students for the 2016-2017 school year] who are not domiciled in this school district and zero (0) students who will be allowed to complete the 2016-2017 school year, in accordance with the information in the hands of each Board member.

R-2. Approval to remove student #280284 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-3. Approval to remove student #230345 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-4. Approval to remove student #231053 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-5. Approval to remove student #260039 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-6. Approval to remove student #180158 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-7. Approval to remove student #190151 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-8. Approval to remove student #186539 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.