Worksession Meeting, rescheduled to Thursday, March 16, 2017 - 7 p.m. - Township of Union Board of Education, 2369 Morris Avenue, Union, New Jersey | Township of Union Public Schools

Date

Thursday, March 16, 2017 - 07:00 pm

Due to the impending blizzard, the worksession meeting of the Township of Union Board of Education, scheduled for Tuesday, March 14, 2017 has been rescheduled for Thursday, March 16, 2017 at 7:00 p.m., James Caulfield Administration Building, 2369 Morris Avenue, Union, NJ 07083. Action will be taken.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – March 16, 2017

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions in BOLD

E. Approval of Minutes:

1. January 10, 2017 – worksession

2. January 10, 2017 – executive session

3. January 17, 2017 – regular meeting

4. January 17, 2017 – executive session

F. Communications

Letter from Scott Miller, Union County General Manager, requesting use of Union High School football field to hold Snapple Bowl practices for the 2017 Annual Snapple Bowl.
Letter requesting use of Battle Hill School for Pasta Night Fundraiser on April 28, 2017 from 3 p.m. to 9:30 p.m.
Letter of resignation, for the purpose of retirement, from Johanna Bubnowski, 12-month confidential administrative assistant - IT Department, effective August 1, 2017
Request for extension of unpaid FMLA followed by unpaid non FMLA from Lauren Kohn, teacher-Burnet Middle School, new return date of April 3, 2017.
Letter of resignation from Hugh Sullivan, part-time bus driver-Transportation Department, effective March 13, 2017.
Letter of resignation, for the purpose of retirement, from Arlene Lombardi, 12-month confidential administrative assistant-Business Office, effective September 1, 2017.
Letter of resignation, for the purpose of retirement, from Odius Lee Cannon, custodian-Burnet Middle School, effective July 1, 2017.
Letter of resignation, for the purpose of retirement, from Lorraine O’Grady, teacher-Franklin Elementary School, effective June 30, 2017.
Letter of resignation from Rahmeenah Salaam, media clerk-Franklin Elementary School, effective March 17, 2017.
Request for extension of unpaid FMLA leave from Patricia Fox, part-time bus driver-Transportation Department, now through April 25, 2017.
Request for paid maternity/unpaid FMLA/NJFLA leave from Jaclyn Scotto, English teacher-Union High School, from September 1, 2017 through November 5, 2017.
Letter from Linda Steeb, teacher-Kawameeh Middle School, update on leave and reminder letter of returning on April 3, 2017.
Request for paid sick leave/unpaid FMLA leave from Aziza Arnette, teacher-Burnet Middle School, from March 30, 2017 through June 30, 2017 (tentative).
Request for extension of unpaid/non FMLA medical leave from Maria Matos, teacher’s assistant-Battle Hill Elementary School, through April 17, 2017.
Letter of resignation, for the purpose of retirement, from Manasse Yvesst Juste, part-time bus driver-Transportation Department, effective June 30, 2017.

G. Superintendent’s Report

Presentations on March 21^st by:

1. Robert Ghiretti – Elementary Supervisor – language arts/social studies –

grades 3-5

2. Kira Baskerville-Williams – Special Services Supervisor

3. Gail Calderone – Supervisor Transportation and Kim Conti – Director of

Special Services - busing of students – general and special education

4. Student Recognition – Burnet Middle School

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period February 1, 2017 to February 28, 2017, in accordance with the information in the hands of each Board member.

E-2. Approval of the 2017-2018 calendars, in accordance with the information in the hands of each Board member.

E-3. Approve child of Employee #9572 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.

E-4. Approve children of Employee #8939 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.

E-5. Approve the following workshop to take place at the Union High School: The Art of Hit Song Writing with Joshua Thompson on March 17, 2017 from 1-3 p.m. at a cost of $400; in accordance with the information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.     That the Treasurer’s Report dated February 28, 2017 be accepted.

F-2.     That the Secretary’s Report dated February 28, 2017 be accepted.

F-3.     Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of February 28, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                         Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of February 28, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. Approve the following list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	2077/UHSPAC	Broadway Costumes, Inc. – costumes for 2017 spring musical “Cinderella”	$17,016.42
Union High School	3430/Athletics	Kelly’s – estimate of order for bowling team sweatsuits	$2,000.00 (approx.)
Union High School	2218/Ryan Comeau Fundraiser	Ryan Comeau Fund (UHS Football Coach)	$3,000.00
Kawameeh Middle School	41/Musical Production	CMT Sound Systems – Presentation of the Lion King Jr.	$4,800.00
Union High School	2018/Senior Awards	Policeman’s Benevolent Associates – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Spencer Savings – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Union Plaza Fund – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Union Township Education Association (Joan Cioban Memorial) – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Union Township Education Association (UTEA Challenge Scholarship) - Student TBD	$1,000.00
Union High School	2018/Senior Awards	Union Township Education Association (General Interest Scholarship) – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Union Township Education Association (General Interest Scholarship) – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Union Township Education Association (UTEA Member’s Child) – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Special Children’s Committee of Union Lodge Elks #1583 – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Special Children’s Committee of Union Lodge Elks #1583 – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Khalid Shahid Memorial Scholarship – Student TBD	$2,000.00
Union High School	2018/Senior Awards	Khalid Shahid Memorial Scholarship – Student TBD	$2,000.00
Union High School	2018/Senior Awards	Douglas M. Krueger Memorial Scholarship – Student TBD	$2,000.00
Union High School	2018/Senior Awards	Wayne Russo Memorial Scholarship – Student TBD	$2,500.00
Union High School	2018/Senior Awards	Connect One Bank – Student TBD	$1,000.00
Union High School	2018/Senior Awards	JLEP Community Service Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	The Connecticut Farms Church Heritage Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	The Vogel Memorial Prize for the Excellence in French – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Jason Lopes Memorial Award – Battle Hill PTA – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Crystal Scretchen Memorial Award – Battle Hill PTA – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Union EMS Unit of Union – Student TBD	$1,000.00
Union High School	3220/Athletics	Athletic Scholarships for Student Trainer	$3,000.00 (approx.)
Union High School	3220/Athletics	Collins Sports Medicine – Gatorade for purchase by athletes in summer	$2,000.00 (approx..)
Kawameeh Middle School	41/Musical Production	C&R Graphics – playbills for The Lion King Jr.	$1,400.00
Burnet Middle School	2005/Other	Burnet Middle School for payment of invoice to Metro Fundraising	$9,030.95

F-10. Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. Accept the following donations:

From	Amount/Item	For Use by
Sharon Davino	Top Load Gas Dryer –white	Burnet Middle School

F-12. For informational purposes only – vote not required. List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

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RESOLUTIONS F-13 THROUGH F-16 CONCERN THE PROPOSED BUDGET FOR THE 2017-2018 SCHOOL YEAR

F-13. Approve the General Fund tax levy of $87,700,754 in the 2017-2018 school year.

F-14. Approve withdrawal from Capital Reserve to Capital Outlay (Fund 12) in the amount of $4,814,095 for the following projects, in accordance with the information in the hands of each board member:

AC - districtwide$232,100
Asbestos - districtwide$176,000
Bathroom renovations – districtwide$617,595
Ceilings – districtwide$341,000
Bus parking lot - pave and fence$539,000
Classroom 141 – Burnet Middle School$137,500
Heating system – garages$330,000
Lighting and light panel – auditorium and gym – Burnet Middle School$269,500
Stairs and concrete – Kawameeh Middle School$55,000
Repair ceiling – auditorium – Livingston Elementary School$71,500
Auditorium chairs – Washington Elementary School$220,000
Boilers – Connecticut Farms Elementary School$253,000
Boilers – Franklin Elementary School$286,000
Flat Roof – Franklin Elementary School$345,400
Flooring – districtwide$297,000
Front steps – Washington Elementary School$66,000
Lighting and fire alarms – 1st Floor – Burnet Middle School$275,000
Mechanic Lift – garage – administration$132,000
Soffits – outside Washington Elementary School$82,500
Sidewalks – districtwide$ 88,000

TOTAL $4,814,095

F-15. Approve Travel Expenditure Maximum, in accordance with the information in the hands of each board member.

F-16. Approve establishing a maximum dollar limit for professional services and public relations in accordance with the information in the hands of each board member.

***

F-17. Approve distribution of funds to the Union High School Booster Association from the following Union High School Senior Scholarship Awards: (a) $100 – Dora D. Feins Achievement Awards Fund, (b) $82 – Dora D. Feins Achievement Awards Fund (cost of two plaques), (c) $100 – Myrtle V. Hassey Awards Fund (two awards - $50 each), (d) $1,500 – Bob O’Dell Scholarship Fund, (e) $250.00 – Bob O’Dell Scholarship Fund (June O’Dell Award”), (f) $125 – Geraldine Minieri Memorial Scholarship Fund, (g) $1,000 – Ellen S. Rever Memorial Scholarship Fund (two awards - $500 each), (h) $1,000 - Anna Zofay Slobodianyk Memorial Fund (two awards - $500 each).

F-18. Approve an increase to P.O. #17-00648 with EPIC Health Services, Inc. to provide nursing services for the 2016-2017 school from $40,000 to $80,000 to meet the District’s increased needs, in accordance with the information in the hands of each Board member.

J. Grievance/Negotiations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Grievance/Negotiations Committee presents the following resolution for the Board’s consideration.

G-1. Approve Memorandum of Agreement (MOA) between the Board of Education and the Association of Custodial, Maintenance and Transportation Employees, in accordance with the information in the hands of each Board member.

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

O-2. Approve the execution of an Agreement with the County of Union Cooperative Pricing System for the period of March 22, 2017 through July 31, 2021, in accordance with the information in the hands of each Board member.

O-3. Approve EI Associates proposal for architectural and engineering services for window replacement at Union High School, Burnet Middle School and Livingston Elementary School, in accordance with the information in the hands of each Board member.

Discussion Item:

1. Request from the Union County General Manager for the use of Union High School football field to hold the practices for the 2017 Annual Snapple Bowl on July 10, 11, 12, 17 and 18 from 6:00 p.m. until 8:00 p.m., in accordance with the information in the hands of each Board member.

2. Request to use Battle Hill School for Pasta Night Fundraiser on April 28, 2017 from 3 p.m. to 9:30 p.m. The fundraiser is to raise funds the Jason Lopes Fund and the Crystal Scretchen Fund.

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1. Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2. Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.

P-3. Accept letters of resignation/retirement from the following staff:

Resignations

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Salaam, Rahmeenah	Media Clerk	Franklin Elem. School	3/17/17	Resignation
Sullivan, Hugh	Part Time Bus Driver	Trans. Dept.	3/13/17	Resignation

Retirements

Name	Position	Location	Effective Date: (Noted on letter)	Reason	Date of Hire Not including leave of absences. (May include Substituting history)	Attendance to BOE meeting
Bubnowski, Johanna	12-Month Confidential Administrative Assistant	IT Dept.	8/1/2017	Retirement	01/17/1990
Cannon, Odius Lee	Custodian	Burnet Middle School	7/1/2017	Retirement	01/01/1984
Lombardi, Arlene	12-Month Confidential Administrative Assistant	Central Office/ Business Office	9/1/2017	Retirement	07/01/1983
O’Grady, Lorraine	Elementary Teacher	Franklin Elem. School	6/30/2017	Retirement	09/01/1993
Yvesst Juste Mannasse	Part Time Bus Driver	Transp	6/30/17	Retirement	7/1/2004

P-4. Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Arnette, Aziza	Teacher of Mathematics	Burnet Middle School	3/30/17-6/30/17	Paid Medical Leave and Unpaid FMLA	End date is tentative
Fox, Patricia	P/T Bus Driver	Transportation Department	Extension through 4/25/17 Return of 4/26/17	Unpaid FMLA Leave	Org. Leave began on 2/1/17
Kohn, Lauren	Teacher	Burnet Middle School	Extension Through 3/31/17 Return of 4/3/17	Unpaid FMLA and Unpaid Non FMLA Medical Leave	Non FMLA after allotted unpaid 12 weeks. Org. Leave began on 12/20/16
Matos, Maria	Paraprofessional	Battle Hill Elementary School	Extension through 4/17/17 Return of 4/18/17	Unpaid Non-FMLA Medical Leave	Org. Leave began 9/6/16
Scotto, Jaclyn	Teacher of English	Union High School	9/1/2017-11/5/2017	Maternity and Unpaid FMLA/NJFLA
Steeb, Linda	Teacher of Mathematics	Kawameeh Middle School	Confirming Reminder of Return 4/3/17	Return from paid Medical Leave	4/1/17 (Saturday) Actual Return is Monday 4/3/17

P-5. Approve amendment to P-23, previously approved August 16, 2016, to provide a third training on Suicide Prevention and Awareness for parents of District students. The additional training sessions will be two hours in duration and will cost $400. The total amount for training in the course of the 2016-2017 school year will not exceed $1,200 (Account #7075/11-000-219-320-02-19).

M. Policy Committee

N. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. Approval be given to amend the list of students removed from the rolls [five (5) students exited from February 1st through February 28, 2017 (4 from elementary, 1 from secondary) or a total of thirty-nine (39) students for the 2016-2017 school year] who are not domiciled in this school district and one (1) student who will be allowed to complete the 2016-2017 school year, in accordance with the non-public information in the hands of each Board member.

R-2. Approval to remove student #211371 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-3. Approval to remove student #301273 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-4. Approval to remove student #244018from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-5. Approval to remove student #290554 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-6. Approval to remove student #280567 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

O. Technology Committee

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.