Tuesday, March 13, 2018 worksession - 7 p.m. - Administration Building, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, March 13, 2018 - 07:00 pm

Township of Union Board of Education, worksession meeting, Tuesday, March 13, 2018 at 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – March 13, 2018

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

Resolution removed from agenda at 3/14/18 worksession (UHS walk-out 3/14/18)

F. Approval of Minutes:

1. January 9, 2018 – reorganization meeting

2. January 16, 2018 – worksession/regular meeting

3. January 16, 2018 – executive session

G. Communications

REQUEST FROM THE MAX OF NEW PROVIDENCE AND SPRINGFIELD/UNION

Request from The Max of New Providence and Springfield/Union for use of Union High School Parking Lot and Track for the Max Challenge on Saturday, April 21, 2018 from 7:30 a.m. to 12:30 p.m. to raise money for Hope for Lauren Foundation.

REQUEST FROM NJ INDIAN LIONS CLUB

Request from the New Jersey Indians Lions Club for use of high school or middle school for Musical Night on May 19, 2018 and requesting waiver of fees (Certificate of Insurance to be provided.

LETTER OF RESIGNATION – ZARINYAN

Letter of resignation from Exavier Zarinyan, café aide-Livingston Elementary School, effective March 12, 2018.

LETTER OF RESIGNATION – REDFERN

Letter of resignation from Ryan Redfern, social studies teacher-Kawameeh Middle School, effective June 30, 2018.

LETTER OF RETIREMENT – REGESKI

Letter of resignation, for purposes of retirement, from Annette Regestki, part-time bus aide-transportation, effective March 1, 2018.

LETTER OF RESIGNATION – RIOS

Letter of resignation from John Rios, part-time bus driver-transportation, effective March 15, 2018.

LETTER OF RETIREMENT – SORANNO

Letter of resignation, for purpose of retirement, from William Soranno, science teacher-Union High School, effective June 30, 2018.

REQUEST FOR LEAVE CORRECTION/UPDATE – DOS SANTOS

Correction/update to request for unpaid non FMLA/NJFLA paternity leave from Cassiano Dos Santos, health/physical education teacher-Hannah Caldwell and Connecticut Farms Elementary Schools, new return date of March 14, 2018.

REQUEST FOR EXTENSION OF LEAVE – FORD

Request for extension of current unpaid FMLA/NJFLA (concurrently) followed by unpaid maternity non FMLA/NJFLA leave from Erian Ford, first grade teacher-Hannah Caldwell Elementary School, new return date September 1, 2018.

REQUEST FOR LEAVE – GEORGE

Request for paid medical leave from Kristy George, special education teacher-Union High School, from February 28, 2018 and with a return date of April 11, 2018.

REQUEST FOR EXTENSION OF LEAVE – WYCKOFF

Request for extension of unpaid FMLA leave from Russell Wyckoff, health and physical education teacher-Franklin Elementary School, new return date of April 1, 2018.

REQUEST FOR LEAVE – HUTTER

Request for paid maternity leave from Lisa Hutter, kindergarten teacher-Livingston Elementary School, from April 30, 2018 to June 14, 2018.

REQUEST FOR LEAVE – TEIXEIRA

Request for paid medical leave from Rosa Teixeira, CST/school social worker-Jefferson School, from April 13, 2018 to May 28, 2018.

REQUEST FOR EXTENSION OF LEAVE – NICHOLS

Request for extension of unpaid FMLA leave from Shirley Nichols, teacher-Livingston Elementary School, now through April 30, 2018.

REQUEST FOR LEAVE – KING

Request for paid medical leave followed by unpaid FMLA from Nancy King, custodian-Union High School, from February 13, 2018 and with a return of April 26, 2018.

H. Superintendent’s Report

1. Award to Aramark Employee (March 20, 2018)

2. Presentation Future Ready School Training (March 20, 2018)

3. ROTC Recognition (March 20, 2018)

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB

Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period February 1, 2018 to February 28, 2018, in accordance with the information in the hands of each Board member.

E-2. APPROVE BATTLE HILL ELEMENTARY SCHOOL AND HAMILTON BUILDING

Approve Battle Hill Elementary School (July 2018) and the Hamilton building (June 25, 2018-August 31, 2018) for Extended School Year PRogram (ESY), ESY services, CST testing and/or home instruction.

E-3. APPROVE CHILD OF EMPLOYEE TO ATTEND UNION TOWNSHIP PUBLIC SCHOOLS

Approve child of Employee #10081 to attend Union Township Public Schools for the 2018-2019 school year, tuition free, in accordance with the non-public information in the hands of each Board member.

E-4. APPRROVE CURRICULUM.

Approve the following curriculum: (1) Amistad Curriculum (K-12); (2) Holocaust Curriculum (K-12) and (3) Program Adoption Process, in accordance with the information in the hands of each Board member.

E-5. Agenda item combined with E-2 above.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated February 28, 2018 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated February 28, 2018 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of February 28, 2018 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                         Dated

            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of February 28, 2018 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2017-2018 STATE CONTRACT VENDORS

Approve the amended list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	2072/Student Activities	Whitewater Challengers – Hiking Club’s end of year trip	$4,713.54
Kawameeh Middle School	40/Ski/Snowboard	Ski 93 – remaining balance due for trip to Stowe, VT 3/23-3/25/18	$5,472.00
Kawameeh Middle School	41/Musical Production	CMT Sound Systems – sound system for Alice in Wonderland 3/8-3/10/2018	$5,250.00
Union High School	2012/Senior Prom	Posh Entertainment – prom DJ and photo booth	$4,250.00
Union High School	2072/Hiking Club	Fundraising.com – chocolate sale	$2,720.00
Union High School	2046/Key Club	Yankee Candles – Dcon for District Convention	$1,959.53
Union High School	2071/Environmental Science	EF Tours – tipping for Iceland Trip	$1,850.00
Union High School	2012/Senior Prom	Anderson’s Party – favors, decorations and supplies for prom	$3,983.64

F-10. APPROVE 2017-2018 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Relay for Life (Franklin Cancer Fighters)	March 16, 2018	To raise money for the American Cancer Society
Dine to Donate – Tiff’s Diner	March 21, 2018	To raise funds for transportation to/from airport and gratuities for the Iceland Trip (UHS-Environmental Science Field Trip)
Women’s Shelter Fundraiser (clothes donations)	April 2018-May 2018	To collect items to donate to a women’s shelter in time for Mother’s Day (UHS-Student Council)
UHS Cup Tournament	May 2018-June 2018	To raise funds for the UHS student council
Powder Puff Game	May 2018	To raise funds for the UHS student council
Spring Fling	April 6, 2018	To raise funds for the 8^th grade field trip (Student Council-Kawameeh)
Fly on the Wall	May 2018	To raise funds for the 8^th grade field trip (Student Council-Kawameeh)
Gertrude Hawk Chocolate Fundraiser	March/April 2018	To raise funds for the 8^th grade field trip (Student Council-Kawameeh)
Chipotle Family Dinner Fundraiser	April 27, 2018	To raise funds for the 8^th grade field trip (Student Council-Kawameeh)
Mr. Malanda Challenge Fundraiser	March 22-April 5, 2018	To raise funds for the 8^th grade field trip (Student Council-Kawameeh)
Talent Show Fundraiser	April 6, 2018	To raise funds for the Class of 2018 activities (UHS project graduation, senior trip and prom)
Scoring Points for Kids – Basketball fundraiser	April 13, 2018	To raise funds for UHS Project Graduation

F-12. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
UTEA	Burnet Middle School (yearbook donation) Student Activity Account	$175.00

F-13. ACCEPT FUNDS – UHS SENIOR SCHOLARSHIP AWARDS

Accept funds for UHS Senior Scholarship Awards - $100 Geraldine Minieri Memorial Scholarship Fund.

F-14. APPROVE DISTRIBUTION OF FUNDS – UHS SENIOR SCHOLARSHIP AWARDS

Approve distribution of funds from the following Union High School Senior Scholarship Awards: $100 – Geraldine Minieri Memorial Scholarship Fund.

* * * * * *

RESOLUTIONS F-15 THROUGH F-20 CONCERN THE PROPOSED BUDGET FOR THE 2018-2019 SCHOOL YEAR

F-15. APPROVE GENERAL FUND TAX LEVY

Approve the General Fund tax levy of $89,776,128 in the 2018-2019 school year (includes banked cap in the amount of $321,359).

F-16. APPROVE WITHDRAWAL FROM CAPITAL RESERVE TO CAPITAL OUTLAY (FUND 12)

Approve withdrawal from Capital Reserve to Capital Outlay (Fund 12) in the amount of $1,100,000* for the following projects, in accordance with the information in the hands of each board member:

Bathroom renovations – districtwide$ 286,412.00
New flooring – districtwide$66,000.00
Auditorium (floor, seats, lighting, paint) – Washington$ 199,100.00
Brick Wall – Administration building$ 139,013.00
Paving – districtwide$ 136,400.00
Refinish gym floors – districtwide$68,200.00
Masonry – districtwide$ 103,400.00
Asbestos – districtwide$33,000.00
Ceiling, lighting – districtwide$33,275.00
Windows – districtwide$35,200.00

TOTAL $1,100,000.00*

______

*estimate

F-17. APPROVE TRAVEL EXPENDITURE MAXIMUM

Approve Travel Expenditure Maximum, in accordance with the information in the hands of each board member.

F-18. APPROVE ESTABLISHING A MAXIMUM DOLLAR LIMIT – PROFESSIONAL SERVICES AND PUBLIC RELATIONS

Approve establishing a maximum dollar limit for professional services and public relations, in accordance with the information in the hands of each board member.

F-19. APPROVE USE OF BANKED CAP

Approve in the proposed budget the adjustment for banked cap in accordance with N.J.A.C. 6A:23A-10.3(b). The District has fully exhausted all eligible statutory spending authority and must increase the base budget in the amount of $321,359 for the purpose of increases in negotiated salaries for the 2018-2019 school year.

F-20. APPROVE USE OF EXCESS SURPLUS FUNDS

Approve the Board of Education to include in the General Fund Budget $1,455,646 of the Board of Education’s excess surplus funds to help reduce the local tax levy.

* * *

F-21. APPROVE ACCEPTANCE OF GRANT

Approve acceptance of the NBC R.I.S.E. grant in the amount of $10,000 awarded to the Union High School Performing Arts Company (UHSPAC).

F-22. APPROVE INCREASE TO P.O. 18-01213 – MARK FABER, MD

Approve increase to P.O. #18-01213 with Mark P. Faber, MD to provide psychiatric evaluation services for the 2017-2018 school year from $5,500 to $9,350 to meet the District needs, in accordance with the information in the hands of each Board member.

F-23. APPROVE INCREASE TO P.O. #18-01221 WITH CROSS COUNTY CLINICAL

Approve increase to P.O. #18-01221 with Cross County Clincial to provide bilingual evaluation services for the 2017-2018 school year by $13,000 to meet the District needs, in accordance with the information in the hands of each Board member.

F-24. APPROVE INCREASE TO P.O. #18-01232 WITH ACES

Approve increase to P.O. #18-01232 with ACES to provide specialized evaluations (deaf or hard of hearing) for the 2017-2018 school year from $1,800 to $3,600 to meet the District needs, in accordance with the information in the hands of each Board member.

F-25. APPROVE LEASE PURCHASE – NEW COPIERS

Approve lease purchase of new copiers under State Contract Commodity Code G-2075 and State Contract A40467 for Savin Copiers districtwide from Atlantic Business Products, in accordance with the information in the hands of each Board member.

F-26. For informational purposes only – vote not required. List of legal services for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

Discussion Item(s):

1. UCStep Initiative 2018 Proposal, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

O-2. APPROVE AMENDMENT TO SRO AGREEMENT – 2017-2018

Approve amendment to School Resource Officer Service Agreement to include the terms of the 2017-2018 School Year, in accordance with the information in the hands of each Board member.

O-3. APPROVE ADVERTISEMENT FOR SALE – WEIGHT ROOM EQUIPMENT

Approve advertisement for sale weight room equipment which have been deemed no longer serviceable, in accordance with the information in the hands of each Board member.

O-4. APPROVE INDEMNITY AND TRUST RENEWAL AGREEMENT RESOLUTION TO JOIN THE NJSIG – ERIC NORTH

Approve Indemnity and Trust Renewal Agreement Resolution to join the New Jersey School Insurance Group – Eric North for the period July 1, 2017 to July 1, 2020, in accordance with the information in the hands of each Board member.

O-5. APPROVE REVISED PROPOSAL FOR ARCHITECTURAL AND ENGINEERING SERVICES – EXTERIOR WALL REPAIR STUDY

Approve revised proposal for Architectural and Engineering Services for exterior wall repair study in the amount of $12,000 (not to exceed), in accordance with the information in the hands of each Board member.

Discussion Item(s):

1. Request from The Max of New Providence and Springfield/Union for use of Union High School Parking Lot and Track for the Max Challenge on Saturday, April 21, 2018 from 7:30 a.m. to 12:30 p.m. to raise money for Hope for Lauren Foundation, in accordance with the information in the hands of each Board member.

2. Request from the New Jersey Indians Lions Club for use of high school or middle school for Musical Night on May 19, 2018 and requesting waiver of fees (Certificate of Insurance to be provided), in accordance with the information in the hands of each Board member.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1. PERSONNEL ACTIONS

Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE SUBSTITUTE LISTS

Approve Substitute Lists for the 2017-2018 school year in accordance with the information in the hands of each Board.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Retirements

Name	Position	Location	Effective Date: (Noted on letter)	Reason	Date of Hire Not including leave of absences. (May include Substituting history)	Attendance to BOE meeting
Regeski, Annette	Part Time Bus Aide	Trans-portation	3/1/18	Retirement	09/03/2003	TBD
Soranno, William	Teacher of Science	UHS	6/30/18	Retirement	09/01/1974	N/A

Resignations

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Redfern, Ryan	Social Studies Teacher	KMS	6/30/18	Resignation
Rios, John	Part Time Bus Driver	Trans-portation	3/15/18	Resignation
Zarinyan, Exavier	Part Time Café Aide	Liv	3/12/18	Resignation

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Leave of Absences

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections: All tentative approvals are pending required documentation.
Dos Santos, Cassiano	Health & Physical Education Teacher	CF	2/28/18-3/13/18	Unpaid Paternity Non FMLA/NJFLA	Correction to previous approval. Does not meet FMLA/NJFLA requirements.
Ford, Erian	First Grade Teacher	HC	Extension Return of 9/1/2018	Unpaid FMLA/NJFLA (Concurrently) Followed by Unpaid Non FMLA/NJFLA Maternity Leave	Original leave began 10/13/17. FMLA/NJFLA entitlement time up to 12 weeks.
George, Kristy	Special Education Teacher	UHS	2/28/18-Return 4/11/18	Paid Medical Leave	Use of available consecutive sick days at this time.
Hutter, Lisa	Kindergarten Teacher	Liv	4/30/18-6/14/18	Paid Maternity Leave	Requested the use of sick days only at this time.
King, Nancy	Custodian	UHS	2/13/18-Return 4/26/18	Paid Medical Leave followed by unpaid FMLA leave.	FMLA entitlement time up to 12 weeks.
Nichols. Shirley	Elementary Teacher	Liv	Extension Through 4/30/18	Unpaid FMLA Leave	FMLA entitlement time up to 12 weeks. Original leave began 10/17/17.
Teixeira, Rosa	CST/School Social Worker	Jeff	4/13/18-5/28/18	Paid Medical Leave	Use of available consecutive sick days at this time.
Wyckoff, Russell	Health & Physical Education Teacher	Franklin	Extension Return 4/1/18	Unpaid FMLA Leave	Original leave began 12/15/17. FMLA entitlement time up to 12 weeks.

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPOVE LIST OF STUDENTS REMOVED FROM ROLLS

Approval be given to amend the list of students removed from the rolls [one (1) student exited from February 1 through February 28, 2018 (1 from secondary) or a total of twenty-five (25) students for the 2017-2018 school year] who are not domiciled in this school district and two (2) students who will be allowed to complete the 2017-2018 school year, in accordance with the information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #240575 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Technology Committee

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.