Worksession, March 10, 2020, 7 p.m. - Township of Union Board of Education, 2369 Morris Avenue, Union, NJ | Township of Union Public Schools

Date

Tuesday, March 10, 2020 - 07:00 pm

Worksession of the Township of Union Board of Education, Tuesday, March 10, 2020 at 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – March 10, 2020

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

1. November 12, 2019 – worksession

2. November 12, 2019 – executive session

3. November 19, 2019 – regular

G. Communications

REQUEST FROM UNION RAMS FOOTBALL

Request from Union Rams Football to use UHS Harry R. Cooke Memorial field football snack stand, rest rooms and associated parking for a Bike Blessing fundraiser on Sunday, May 3, 2020.

CORRECTION IN RETURN DATE – MELKOWITS

Request for paid medical leave from Valerie Melkowits, paraprofessional-Hannah Caldwell Elementary School, return date March 2, 2020.

LETTER OF RETIREMENT – FOX

Letter of resignation, for the purpose of retirement, from Patricia Fox, part-time bus driver-Transportation Department, effective June 24, 2020.

LETTER OF RESIGNATION – ZAVALETA

Letter of resignation from Luis Zavaleta, part-time bus driver-Transportation Department, effective February 18, 2020.

LETTER OF RESIGNATION – DOAMEKPOR

Letter of resignation from Margaret Doamekpor, part-time bus assistant-Transportation Department, effective February 20, 2020.

LETTER OF RETIREMENT – VARGA

Letter of resignation, for the purpose of retirement, from Maria Varga, paraprofessional-Battle Hill Elementary School, effective July 1, 2020.

LETTER OF RETIREMENT – WALSH

Letter of resignation, for purpose of retirement, from Carol Walsh, paraprofessional-Connecticut Farms Elementary School, effective July 1, 2020.

LETTER OF RETIREMENT – WEBER

Letter of resignation, for purpose of retirement, from Clair Weber, 12-month secretary-Special Services/Hamilton School, effective July 1, 2020.

REQUEST FOR LEAVE EXTENSION – CARLIN

Request for extension of unpaid FMLA leave from Anthony J. Carlin, paraprofessional-Battle Hill Elementary School, new return date April 1, 2020.

REQUEST FOR LEAVE – COHEN

Request for paid medical leave followed by unpaid FMLA from Amanda Cohen, science teacher-Kawameeh Middle School, April 20, 2020-June 15, 2020.

REQUEST FOR LEAVE EXTENSION – DeLUCA

Request for extension of unpaid non-FMLA child rearing leave from Meghan DeLuca, English teacher-Burnet Middle School, new return date May 1, 2020.

REQUEST FOR LEAVE – STERLING

Request for paid child rearing leave from Tara Sterling, television production teacher-Union High School, May 22, 2020-June 24, 2020.

H. Superintendent’s Report

1. Student Liaison Report-March 10^th

2. School Presentations – Franklin Elementary School and

Battle Hill Elementary School – March 17^th

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. SUPERINTENDENT’S REPORT OF HIB

Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period February 19, 2020 to March 10, 2020, in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only).

E-1A. AFFIRM SUPERINTENDENT’S DETERMINATION OF HIB

Affirm the Superintendent’s determination of Harassment, Intimidation and Bullying (HIB) for the period February 12, 2020 to February 18, 2020, in accordance with the information in the hands of each Board member.

E-2. APPROVE PARENT/PUPIL TRANSPORTATION CONTRACT

Approve NJDOE Student Transportation Contract – Parental Contract for Student Transportation for special education student attending Banyan School at the rate of $48.53 per day (not to exceed $7,000) for the period January 13, 2020-August 31, 2020, in accordance with the non-public information appended to the minutes.

E-3. APPROVE REVISED 2019-2020 SCHOOL CALENDAR

Approve revised 2019-2020 school calendar, in accordance with the information in the hands of each Board member.

E-4. APPROVE USE OF BATTLE HILL ELEMENTARY SCHOOL AND HAMILTON BUILDING

Approve Battle Hill Elementary School (July 2020) and the Hamilton building (June 25-August 31, 2020) for Extended School Year program (ESY), ESY services, CST testing and/or home instruction.

E-5. APPROVE STUDENT CLUB – UNION HIGH SCHOOL

Approve the establishment of the following student club: UHS Halaqa – Ana Lytle – advisor (no stipend requested), in accordance with the information in the hands of each Board member (agenda item tabled at mtg for further discussion).

E-6. APPROVE CURRICULUM

Approve the following curriculum, in accordance with the information in the hands of each Board member.

AP Computer Science
Honors Calculus

E-7. APPROVE TEACHERS TO ATTEND NJEA TEACHER LEADER ACADEMY

Approve the following teachers to attend the NJEA Teacher Leader Academy: Mary Ellen Patricco, Dana Bobertz and Nicole Jacinto. Tuition will be paid for through Title IIA funds.

E-8. APPROVE 2020-2021 SCHOOL CALENDAR

Approve 2020-2021 school calendar, in accordance with the information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated February 29, 2020 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated February 29, 2020 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of February 29, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Manuel E. Vieira ____________

Manuel E. Vieira, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of February 29, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2019-2020 STATE CONTRACT VENDORS

Approve the amended list of the 2019-2020 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Connecticut Farms Elementary School	Grade 1	Essex County Turtle Back Zoo – 1^st grade field trip	$1,080.00
Union High School	3290/Athletics	BSN Sports – estimate for team jackets for field hockey team through fundraisers	$3,000.00
Union High School	2043/Career Ed-HOSA	Rutgers School of Health Professions – dynamics of HC in Society test	$2,310.00
Burnet Middle School	Drama/Stage Crew	Audio Inc. – audio equipment for school play	$5,187.95
Burnet Middle School	Yearbook	Jostens – pay for 2019 yearbook	$5,272.20
Burnet Middle School	Music/Band	Save Around – purchase fundraising books	$2,275.00
Burnet Middle School	PBSIS/School Store	Oriental Trading – launch of PBSIS/School Store	$1,048.89
Union High School	2018/Senior Awards	Policeman’s Benevolent Assoc. – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Khalid Shahid Memorial Scholarship – Student TBD	$2,000.00
Union High School	2018/Senior Awards	Khalid Shahid Memorial Scholarship – Student TBD	$2,000.00
Union High School	2018/Senior Awards	Douglas M. Krueger Memorial Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Douglas M. Krueger Memorial Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Douglas M. Krueger Memorial Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Wayne Russo Memorial Scholarship – Student TBD	$2,500.00
Union High School	2018/Senior Awards	ConnectOne Bank – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Connecticut Farms Church Heritage Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Vogel Memorial Prize for Excellence in French – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Jason Lopes Memorial Award – Battle Hill PTA – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Crystal Scretchen Memorial Award – Battle Hill PTA – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Battle Hill Alumni Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	UHS Class of 1968 – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Union EMS Unit of Union – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Chamber of Commerce – Student TBD	$2,000.00
Union High School	2018/Senior Awards	Chamber of Commerce – Student TBD	$2,000.00
Union High School	2045/Instrumental Music	Goodies Factory-spring trip fundraiser	$2,799.50
Union High School	2227/Senior Class	Its’s a secret - Project graduation vendor	$55,000.00
Union High School	2226/Farmer Fam	A&B Promotions – to pay cost of football state champ t-shirts	$3,045.25
Union High School	2044/Interact Club	Gift of Life NJ – donation to support life-saving operations	$2,000.00
Union High School	2045/Music	Penske – rental truck for Boston Trip	$700 (not to exceed)
Kawameeh Middle School	17/Music	Metro Fundraising – payment pretzel fundraiser	$1,922.00
Kawameeh Middle School	41/Musical Production	C&R Graphics – printing of playbills and posters for Children of Eden Jr.	$1,395.00
Kawameeh Middle School	17/Music	Music in the Parks – pay for Music in the Parks competition (vocal)	$6,770.00
Kawameeh Middle School	41/Musical Production	Production Associates – lighting equipment rental for Children of Eden Jr.	$2,817.07
Kawameeh Middle School	17/Music	US Coachways – bus to Music in the Parks competition in PA	$5,508.36
Kawameeh Middle School	41/Musical Production	CMT Sound Systems – sound for production of children of Eden Jr.	$4,540.00
Kawameeh Middle School	17/Music	Music in the Park – pay for Music in the Park competition (instrumental)	$2,750.00
Union High School	3202/Athletics	Collins Sports – estimate for items to sell in field house and gym	$3,000.00 (estimate)

F-10. APPROVE 2019-2020 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2019-2020 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Philly Pretzel Sale	4/23/2020	Connecticut Farms – raise funds for field trip
Apparel Sale	3/18-6/30/2020	UHS/track team – raise funds for spring track
Sweatshirt/T-shirt Sale	3/18-6/30/2020	Washington/Guidance – raise funds to purchase prizes for Washington Wages
Auntie Anne’s Catalog Sale	4/1-30, 2020	UHS/HOSA – raise funds for HOSA Club activities

F-12. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
Bottling Group LLC-FSV	Union High School	$394.09

F-13. APPROVE DISTRIBUTION OF FUNDS – UHS SENIOR SCHOLARSHIP AWARDS

Approve distribution of funds from the following Union High School Senior Scholarship Awards: (a) $100 – Dora D. Feins Achievement Awards Fund, (b) $90 – Dora D. Feins Achievement Awards Fund (cost of two plaques), (c) $100 – Myrtle V. Hassey Awards Fund (two awards - $50 each), (d) $1,500 – Bob O’Dell Scholarship Fund, (e) $1,000 – Ellen S. Rever Memorial Scholarship Fund (two awards - $500 each), (f) $1,000 - Anna Zofay Slobodianyk Memorial Fund (two awards - $500 each).

*********

RESOLUTIONS F-14 THROUGH F-18 CONCERN THE PROPOSED BUDGET FOR THE 2020-2021 SCHOOL YEAR

F-14. APPROVE GENERAL FUND TAX LEVY

Approve the General Fund tax levy of $93,403,084 in the 2020-2021 school year, in accordance with the information in the hands of each Board member.

F-15. APPROVE WITHDRAWAL FROM CAPITAL RESERVE TO CAPITAL OUTLAY (FUND 12)

Approve withdrawal from Capital Reserve to Capital Outlay (Fund 12) in the amount of $330,000 for the following projects, in accordance with the information in the hands of each Board member:

Bathroom renovations – districtwide $ 82,500.00
New flooring – districtwide $ 55,000.00
Masonry – districtwide $ 27,500.00
Asbestos – districtwide $ 66,000.00
New gym floor – Battle Hill $ 99,000.00

TOTAL: $330,000.00

F-16. APPROVE TRAVEL EXPENDITURE MAXIMUM

Approve Travel Expenditure Maximum ($85,000), in accordance with the information in the hands of each Board member.

F-17. APPROVE ESTABLISHING A MAXIMUM DOLLAR LIMIT – PROFESSIONAL SERVICES

Approve establishing a maximum dollar limit for professional services ($3,124,000), in accordance with the information in the hands of each Board member.

F-18. APPROVE USE OF EXCESS SURPLUS FUNDS

Approve the Board of Education to include in the General Fund Budget $2,227,251 of the Board of Education’s excess surplus funds (@ 6/30/19 per audit) to help reduce the local tax levy.

**********

F-19. APPROVE SUBMISSION DATE FOR STOP SCHOOL VIOLENCE GRANT

Approve the date of March 2, 2020 as the submission date for the BJA’s STOP School Violence Grant Program.

F-20. ACCEPT TAKE VAPE AWAY GRANT

Accept Take Vape Away grant award in the amount of $5,000 from the Hackensack Meridian Foundation.

F-21. APPROVE INCREASE IN P.O. WITH FIRST CHILDREN LLC

Approve an increase to P.O. #20-01115 with First Children, LLC to provide behavior support/assessments to district students and staff for the 2019-2020 school year from $400,000.00 to $750,000.00.

F-22. APPROVE INCREASE TO PETTY CASH FOR CBI AT UHS

Approve an increase to the petty cash account for costs associated with students’ IEP driven Community Based Instruction (CBI) at Union High School in the amount of $5,000.00.

F-23. For informational purposes only – vote not required. List of legal services for the 2019-2020 fiscal year, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2019-2020 school year, in accordance with the information in the hands of each Board member.

DISCUSSION ITEM:

1. Letter from Union Rams Football requesting the use of UHS Harry R. Cooke Memorial field football snack stand, rest rooms and associated parking for a Bike Blessing fundraiser on Sunday, May 3, 2020, in accordance with the information in the hands of each Board member.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1A. PERSONNEL ACTIONS – NEW HIRES

Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.

P-1B PERSONNEL ACTIONS – EXTRA PAY

Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.

P-1C PERSONNEL ACTIONS – TRANSFERS

Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE SUBSTITUTE LISTS

Approve Substitute Lists for the 2019-2020 school year in accordance with the information in the hands of each Board.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Fox, Patricia	Part Time Bus Driver	Transportation	6/24/2020	Retirement
Doamekpor, Margaret	Part Time Bus Assistant	Transportation	2/20/2020	Resignation
Varga, Maria	Paraprofessional	Battle Hill	7/1/2020	Retirement
Walsh, Carol	Paraprofessional	Connecticut Farms	7/1/2020	Retirement
Weber, Clair	12 Month Secretary	Special Services/ Hamilton	7/1/2020	Retirement
Zavaleta, Luis	Part Time Bus Driver	Transportation	2/18/2020	Resignation

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections: All tentative approvals are pending required documentation.
Carlin, Anthony J.	Paraprofessional-Special Services	Battle Hill	Extension through 3/31/2020 Return: 4/1/2020	Extension of Unpaid FMLA	FMLA Entitlement not to exceed 12 weeks. Org. FMLA leave began 1/15/2020.
Cohen, Amanda	Teacher of Science	Kawameeh Middle School	4/20/2020-6/15/2020	Paid Medical Leave followed by Unpaid FMLA	FMLA Entitlement not to exceed 12 weeks.
DeLuca, Meghan	Teacher of English	Burnet Middle School	Return 5/1/2020	Extension of Unpaid NON FMLA/NJFLA Child Rearing Leave	FMLA/NJFLA time exhausted
Sterling, Tara	Teacher of Television Production	UHS	5/22/2020-6/24/2020	Paid Child Rearing Leave

P-5. APPROVE STUDENT TEACHERS AND INTERNSHIPS

Approve student teachers and internships for the 2019-2020 school year, in accordance with the information in the hands of each Board member.

L. Policy Committee

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS REMOVED FROM ROLLS

Approval be given to amend the list of students removed from the rolls [eight(8) students exited the month of February 2020 (6 from elementary, 2 from secondary) or a total of thirty-two (32) students for the 2019-2020 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #301330 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-3. APPROVE TO REMOVE STUDENT

Approval to remove student #291310 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-4. APPROVE TO REMOVE STUDENT

Approval to remove student #251274 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-5. APPROVE TO REMOVE STUDENT

Approval to remove student #270543 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-6. APPROVE TO REMOVE STUDENT

Approval to remove student #261071from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-7. APPROVE TO REMOVE STUDENT

Approval to remove student #388090 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-8. APPROVE TO REMOVE STUDENT

Approval to remove student #338139 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-9. APPROVE TO REMOVE STUDENT

Approval to remove student #318101 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolution for the Board’s consideration:

T-1. APPROVE LIST OF DEVICES FOR RECYCLING

Approve list of devices for recycling, in accordance with the information in the hands of each Board member.

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.