Worksession, Tuesday, February 9, 2021 at 6:00 p.m. of the Township of Union Board of Education via Zoom | Township of Union Public Schools

Date

Tuesday, February 9, 2021 - 06:00 pm

Worksession, Tuesday, February 9, 2021 at 6:00 p.m. of the Township of Union Board of Education via Zoom. Zoom Instructions on district website. Please note that the time for the worksession has changed to 6:00 p.m. so that the Board can go into executive session. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – FEBRUARY 9, 2021

A. Roll Call

B. Flag Salute

C. Executive Session

D. Open Public Meetings Act Statement

E. Mission Statement

F. Comments from Public on Resolutions in Bold only

G. Approval of Minutes:

1. December 8, 2020 – worksession

2. December 8, 2020 – executive session #1

3. December 8, 2020 – executive session #2

4. December 15, 2020 – regular meeting

5. December 15, 2020 – executive session #1

6. December 15, 2020 – executive session #2

H. Communications

LETTER FROM TOWNSHIP OF UNION EDUCATION FOUNDATION

Letter from Township of Union Education Foundation listing grants that were awarded to teachers for the 2020-2021 school year.

LETTER FROM TOWNSHIP OF UNION VETERAN’S ALLIANCE

Letter from the Township of Union Veteran’s Alliance Parade Committee requesting the use of Hannah Caldwell Elementary School’s auditorium on May 8, 2021 for a fundraiser.

LETTER FROM UNION TOWNSHIP CHAMBER OF COMMERCE

Letter from the Union Township Chamber of Commerce requesting the use of the Union High School facility site for the Chamber’s 10^th Annual Mayor’s Day 5K Run on September 26, 2021.

LETTER OF RETIREMENT – GOTTLIN

Letter of resignation, for the purpose of retirement from Edward Gottlin, Woodshop teacher–Union High School, effective June 24, 2021.

LETTER OF RETIREMENT – ROMEO-ANDRIULLI

Letter of resignation, for the purpose of retirement, from Teresa Romeo-Andriulli, teacher-Battle Hill Elementary School, effective July 1, 2021.

LETTER OF RESIGNATION – YANCEY

Letter of resignation from Tamiyah Yancey, educational media clerk-Franklin Elementary School, effective March 1, 2021.

REQUEST FOR LEAVE – POLIZZI

Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Abby Polizzi, 1^st grade teacher-Battle Hill Elementary School, February 3, 2021-June 11, 2021.

REQUEST FOR LEAVE UPDATE – SHARPE

Request for leave update to paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Courtney Sharpe, teacher-Battle Hill Elementary School, January 19, 2021-May 7, 2021.

REQUEST FOR LEAVE – D’ALOIA

Request for paid medical leave from Mark D’Aloia, computer teacher-Hannah Caldwell Elementary School, January 14, 2021-March 31, 2021.

REQUEST FOR LEAVE – FORD

Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) followed by unpaid non-FMLA/non-NJFLA child rearing leave from Erian Ford, preschool teacher-Hannah Caldwell Elementary School, April 23, 2021 and returning September 1, 2022.

REQUEST FOR INTERMITTENT LEAVE – KRUPA

Request for intermittent leave from Constance Krupa, Special Services Accountant-Hamilton, January 1, 2021-December 31, 2021.

REQUEST FOR LEASE – SINGER

Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Corinne Singer, science teacher-Kawameeh Middle School, March 5, 2021-October 14, 2021.

REQUEST FOR INTERMITTENT LEAVE – ZURKA

Request for intermittent FMLA from Christine Zurka, instructional paraprofessional-pre-k-Battle Hill Elementary School, January 22, 2021-June 30, 2021.

I. Superintendent’s Report

1. Student Liaisons – February 16, 2021

J. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. SUPERINTENDENT’S REPORT OF HIB

Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period January 20 to February 9, 2021 (no incidences to report), in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only at worksession).

E-2. APPROVE HOME SCHOOLED STUDENT TO PARTICIPATE IN ATHLETIC PROGRAM

Approve J.R., a high school student who is home schooled, to participate in the athletic program of Union High School.

E-3. APPROVE TUITION CONTRACT

Approve Tuition Contract with Newark Public School for Z.I., in accordance with the non-public information in the hands of each Board member.

E-4. APPROVE TUITION CONTRACT

Approve Tuition Contract with Plainfield Public School for J.E., in accordance with the non-public information in the hands of each Board member.

E-5. APPROVE HONORS/AP PLACEMENT PROCEDURES FOR SY21-22

Approve the Honors/AP Placement Procedures for school year 2021-2022, in accordance with the information in the hands of each Board member.

K. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated January 31, 2021 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated January 31, 2021 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of January 31, 2021 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Yolanda Koon ____________

Yolanda Koon, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of January 31, 2021 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS

Approve the amended list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	3201/Athletics	HUDL – purchase indoor camera to livestream games/events	$3,500.00 (estimate)

F-10. APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Sock Drive	February-March 2021	UHS/National Honor Society – collection of socks to be donated to Bridges Outreach in Summit, NJ
Read-A-Thon Face Mask Sale Virtual Bingo Fun Run	March 2021 March 2021 April 2021 June 2021	Washington Elementary School/Student Council – to raise funds for Make-A-Wish of New Jersey.

F-12. ACCEPT GRANTS FROM TOWNSHIP OF UNION EDUCATION FOUNDATION

Accept grants from the Township of Union Education Foundation for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

F-13. APPROVE DON JOHNSTON COMPANY FOR PRESENTATION TO EDUCATORS

Approve the Don Johnston Company to present to educators a webinar, at no cost to the district, to review the software programs of Readtopia, CoWriter, and Snap & Read, previously purchased via district Purchase Order, in accordance with the information in the hands of each Board member.

F-14. APPROVE ONLINE GROCERY SHOPPING APPLICATIONS AS PART OF CBI

Approve the use of online grocery shopping applications for student use as part of Community Based Instruction (CBI) when on site instruction resumes. This includes the Stop & Shop website/use of PeaPod to complete purchases online at Stop & Shop, in accordance with the information in the hands of each Board member.

F-15. APPROVE UCESC – HOME INSTRUCTION

Approve the Union County Educational Services Commission (UCESC) to provide home instruction to students hospitalized at Trinitas for the 2020-2021 school year (this is on an as needed basis), in accordance with the information in the hands of each Board member.

F-16. For informational purposes only – vote not required. List of legal services for the 2020-2021 fiscal year, in accordance with the information in the hands of each Board member.

L. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

O-2. APPROVE RENEWAL OF HORIZON HEALTH INSURANCE PLAN

Approve renewal of Horizon Health Insurance Plan for the period of March 1, 2021 to February 28, 2022.

O-3. APPROVE DENTAL PLAN – HORIZON DENTAL

Approve renewal of dental plan with Horizon Dental for the period of March 1, 2021 to February 28, 2022.

DISCUSSION ITEM:

1. Letter from the Township of Union Veteran’s Alliance Parade Committee requesting the use of Hannah Caldwell Elementary School’s auditorium on May 8, 2021 for a fundraiser, in accordance with the information in the hands of each Board member.

2. Letter from the Union Township Chamber of Commerce requesting the use of the Union High School facility site for the Chamber’s 10^th Annual Mayor’s Day 5K Run on September 26, 2021, in accordance with the information in the hands of each Board member.

M. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1A. PERSONNEL ACTIONS – NEW HIRES

Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.

P-1B PERSONNEL ACTIONS – EXTRA PAY

Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE STUDENT TEACHERS AND INTERNSHIPS

Approve student teachers and internships for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Edward Gottlin	Teacher of Woodshop	Union High School	6/24/2021	Retirement	Update to previous date submitted
Teresa Romeo-Andriulli	Elementary Teacher	Battle Hill Elementary School	7/1/2021	Retirement
Tamiyah Yancey	Educational Media Clerk	Franklin Elementary School	3/1/2021	Resignation

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type	Notes/ Corrections: All tentative approvals are pending required documentation.
Mark D’Aloia	Teacher of Computers	Hannah Caldwell Elementary	1/14/2021-3/31/21	Paid Medical Leave
Erian Ford	Preschool Teacher	Hannah Caldwell Elementary	4/23/2021-9/1/2022	Paid Child Rearing Leave and Unpaid FMLA/ NJFLA (Concurrently) Followed by Unpaid/Non FMLA/Non NJFLA Child Rearing Leave	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 unpaid weeks.
Constance R. Krupa	Accountant for Special Services	Hamilton	1/1/2021-12/31/2021	Intermittent FMLA/ NJFLA	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 unpaid weeks.
Abby Polizzi	Elementary Teacher	Battle Hill Elementary	2/3/2021-6/11/2021 Return: 6/14/2021	Paid Child Rearing Leave and Unpaid FMLA/ NJFLA (Concurrently)	*Update to previous leave FMLA/NJFLA (Concurrently) entitlement not to exceed 12 unpaid weeks.
Courtney Sharpe	Elementary Teacher	Battle Hill Elementary	1/19/2021-5/7/2021 Return of 5/8/2021	Paid Child Rearing Leave and Unpaid FMLA/ NJFLA (Concurrently)	*Update to previous leave FMLA/NJFLA (Concurrently) entitlement not to exceed 12 unpaid weeks.
Corinne Singer	Teacher of Science	KMS	3/5/2021-10/14/2021 Return 10/15/2021	Paid Child Rearing Leave and Unpaid FMLA/ NJFLA (Concurrently)	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 unpaid weeks.
Christine Zurka	Instructional Paraprofessional	Battle Hill Elementary	Intermittent FMLA 1/22/2021-6/30/2021	Intermittent FMLA	FMLA entitlement not to exceed 12 weeks.

P-5. APPROVE ATTENDANCE AT NJ CASE

Approve Kim Conti, Director of Special Services, to attend the New Jersey Council of Administrators of Special Education (NJ CASE) and/or NJ CASE meetings at no additional cost to the district other than Council for Exceptional Children (CEC)/CASE membership dues previously paid by district Purchase Order.

N. Policy Committee

O. Residency Committee

P. Technology Committee

Q. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.