UNION TOWNSHIP BOARD OF EDUCATION
WORKSESSION AGENDA
JUNE 12, 2012
A. Roll Call
B. Flag Salute
C. Open Public Meetings Act Statement
D. Minutes
1. Regular Meeting – April 24, 2012
E. Communication:
1. Letter of resignation for the purpose of retirement from Joyce J. Stephen, part-time transportation assistant, effective July 1, 2012.
2. Letter of resignation from Christopher Czaplinski, teacher assistant at Union High School, effective May 15, 2012.
3. Letter of resignation from Lauren Valasa, special education teacher at Burnet Middle School, effective July 1, 2012
4. Letter of resignation from Ebony Rao, guidance counselor at Union High School, effective July 1, 2012.
5. Letter of resignation from Theresa Comar, cafeteria/play-ground assistant at Washington School, effective June 4, 2012
6. Memo from Edward Gibbons, Principal of Union High School regarding HSPA scores
7. Request for unpaid leave from Megan Amorosa, teacher assistant at Union High School for the period September 1, 2012 through December 31, 2013.
8. Request for maternity and family leaves from Lisa Raimo, teacher at Kawameeh Middle School for the period May 31st, 2012 through December 9th, 2012.
9. Request for maternity and family leaves from Kimberly Piotrowski, special education at Battle Hill Elementary School, for the period September 24, 2012 through February 24, 2013.
10. Request for maternity and family leaves from Tricia Lopes-Ulicki, School Psychologist, for the period September 1st, 2012 through January 6th, 2013.
11. Letter of resignation for the purpose of retirement from Stephen M. Zurka, Coordinator of Transportation, effective September 1st, 2012.
12. Request for extended child rearing leave from Jamie Raczynski, teacher at Hannah Caldwell School for the period September 1, 2012 through December 31, 2012.
13. Letter of resignation for the purpose of retirement from Charles Cirella, districtwide senior carpenter, effective September 1, 2012.
E-1. The committee recommends and I so move that approval be given to amend the 2011-2012 Out-of-District Atypical Student Placement, Exit Lists and tuitions and approve 2012-2013 Out-of-District Atypical Student Placement, Exit Lists and tuitions in accordance with the information in the hands of each board member.
E-2. The committee recommends and I so move that the board approve payment of annual dues in the amount of $2,150 to N.J.S.I.A.A. (New Jersey Interscholastic Athletic Association) for the 2012-2013 school year in accordance with the information in the hands of each board member.
E-3. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [no students exited from May 1, 2012 through May 31, 2012 for a total of total of forty-three (43) students the 2011-2012 school year] who are not domiciled in this school district and ten (10) students who will be allowed to complete the 2011-2012 school year in accordance with the information in the hands of each board member.
E-4. The committee recommends and I so move that the board approve shared time students who will be attending Union County Vocational/Technical School for the 2012-2013 school year in accordance with the information in the names of each board member.
E-5. The committee recommends and I so move that the board accept donation of 2000 reward cards from Yo Addiction! Yogurt Store, 100 Route 22, Springfield, NJ to be used as prizes for the districtwide track meet for 4th and 5th graders on May 24, 2012.
E-6. The committee recommends and I so move that the board approve Bilingual/ESL Three-Year Program Plan (School Years 2011 – 2014) in accordance with the information in the hands of each board member.
E-7. The committee recommends and I so move that the board approve Textbooks for the 2012-2013 school year in accordance with the information in the hands of each board member.
E-8. The committee recommends and I so move that the board approve Secondary Level Three-Year Curriculum Cycle in accordance with the information in the hands of each board member.
E-9. The committee recommends and I so move that the board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period May 7, 2012 to June 19, 2012.
E-10. The committee recommends and I so move that the board approve establishment of a Learning/Language Disabilities, mild/moderate Program at Battle Hill Elementary School for the 2012-2013 school year effective September 6, 2012 in accordance with the information in the hands of each board member.
E-11. The committee recommends and I so move that the board approve the elimination of a Leaning/Language Disabilities, mild/moderate program at Central-5/Hamilton School effective September 6, 2012 in accordance with the information in the hands of each board member
E-12. The committee recommends and I so move that the board approve the elimination of one Extended School Year Autism Program at Battle Hill Elementary School, effective July 2, 2012 in accordance with the information in the hands of each board member
E-13. The committee recommends and I so move that the board approve the elimination of a PM Preschool Disabilities program at Hannah Caldwell Elementary School effective September 6, 2012 in accordance with the information in the hands of each board member
E-14. The committee recommends and I so move that the board approve the elimination of a Multiple Disabilities Program at Battle Hill Elementary School, effective September 6, 2012 in accordance with the information in the hands of each board member.
E-15. The committee recommends and I so move that the board approve the establishment of an Extended School Year Learning/Language Disabilities, mild/moderate Program at Battle Hill Elementary School effective July 2, 2012 in accordance with the information in the hands of each board member.
E-16. The committee recommends and I so move that the Board approve resolution to authorize the cost of meals to be included in the annual tuition rate for district students who attend the Coastal Learning Center, Inc., which is in compliance with the NJ Department of Agriculture’s Child Nutrition Program regulations in accordance with the information in the hands of each board member.
G. Fiscal and Planning Committee
F-1. The committee recommends and I so move that the Treasurer’s Report dated May 31, 2012 be accepted.
F-2. The committee recommends and I so move that the Secretary’s Report dated May 31, 2012 be accepted.
F-3. Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of May 31, 2012 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
Pursuant to N.J.A.C. 6A:23-2.2(h), we certify that as of May 31, 2012 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
F-4. The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.
F-5. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Senior Award Recipient - $1,000 – Union Center National Bank Award- Union High School; (b) Senior Award Recipient - $1,000 – Special Children’s Committee of Union Lodge Award- Union High School; (c) Yankee Candle Fundraising – Student Council fundraiser - $3,813.84 – Kawameeh Middle School; (d) AP Exams - $16,235 – Advanced Placement exam materials – Union High School; (e) Thomas Jerome House - $4,000 – Proud to be an American – Kawameeh Middle School; (f) Fresh Concepts, LLC - $1,295.65 – varsity baseball team sweatshirts- Union High School Athletic Department
F-6. The committee recommends and I so move that the board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) in accordance with the information in the hands of each board member.
F-7. The committee recommends and I so move that the Board approve districtwide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.
F-8. The committee recommends and I so move that the board approve resolution to add ING Life Insurance and Annuity Company as a 403(b) Plan in accordance with the information in the hands of each board member.
F-9. The committee recommends and I so move that the board pre-approve districtwide student field trip destinations and purposes for the 2011-2012 school year and the 2012-2013 school year pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.
F-10. The committee recommends and I so move that the board approve 2012-2013 Purchasing Manual in accordance with the information in the hands of each board member.
F-11. The committee recommends and I so move that the board approve 2012-2013 Tuition Agreement Contract with Union County Vocational-Technical Schools in accordance with the information in the hands of each board member.
F-12. The committee recommends and I so move that the board approve acceptance of Carl D. Perkins Career and Technical Education Act of 2006 preliminary noncompetitive secondary FY13 allocation in the net amount of $45,233 in accordance with the information in the hands of each board member.
F-13. The committee recommends and I so move that the Board approve Charter School Tuitions for students in accordance with the information in the hands of each board member and recorded in the non public portion of these records.
F-14. The committee recommends and I so move that the Board accept the following donations: (a) $402.16 from Lifetouch National School Studios for use by Hamilton School; (b) $13.60 from Great American Opportunities for use by Washington School and (c) $100 from James R Pazzaglia for use by Burnet and Kawameeh Middle School Academies
O-1. Report receipt of bids received on May 24, 2012 for Student Transportation Services for the 2012-2013 school year (Bid #13-06); Vocational Supplies for the 2012-2013 school year and bids received on June 5, 2012 for Music Supplies for the 2012-2013 school year (Bid #13-08); Art Supplies for the 2012-2013 school year (Bid #13-09); Musical Instrument Repair for the 2012-2013 school year (Bid #13-10); Piano Tuning and Repairs for the 2012-2013 school year (Bid #13-11)
O-2. The committee recommends and I so move that the Board approve Rental Fee Schedule for the 2012-2013 school year in accordance with the information in the hands of each board member.
O-3. The committee recommends and I so move that the Board award bid for Lumber Supplies for the 2012-2013 school years (Bid #13-01) as follows:
O-4. The committee recommends and I so move that the Board award bid for Technical Operations Supplies for the 2012-2013 school year (Bid #13-02) as follows:
O-5. The committee recommends and I so move that the Board award bid for Family and Consumer Supplies for the 2012-2013 school year (Bid #13-03) to S.A.N.E., 2275 Millville Road, Hamilton, Ohio for the total bid amount of $3,165.70.
O-6. The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the board approve the following security drill reports and bus evacuation drill reports in accordance with N.J.A.C. 6A:27-11.2 in accordance with the information in the hands of each board member.
O-7. The committee recommends and I so move that the board approve the Township of Union Public Schools June report presented by the Superintendent as required by the New Jersey Department of Education of Harassment, Intimidation and Bullying (HIB). The report provides the public with the information collected from September, 2011 through June, 2012 as well as the number of incidents per school building, status of investigations, HIB investigators, nature of the HIB reports and the discipline resulting from the report findings. The HIB report also includes all training of school district personnel, building programs and assemblies during this time period.
O-8. The committee recommends and I so move that the board approve proposal for renewal of board’s contract with ARAMARK and lunch prices for the 2012-2013 school year as follows: (1) The Board of Education finds that ARAMARK services are being performed in an effective and efficient manner. The price increase does not exceed the Index Rate and the other terms and conditions of the Contract shall remain substantially the same. This information is in accordance with the information in the hands of each board member; (2) One hundred seventy-six (176) service days for all schools and staff; (3) Current enrollment is 7,551 students for the 2012-2013 school year; (4) There is no change in state or federal reimbursements; (5) Continued availability of government food commodities at the same quantity, qualify and variety as for 2012-2013; (6) There is a $0.05 price increase for paid breakfasts and lunches at all grade levels. This increase is in line with the guidance issued from the Department of Agriculture’s memo of April 2 for Paid Lunch Requirements for the 2012-2013 school year; (7) Increases in food costs average 3% due to current market trends, increase in dairy products and decreased availability of government commodities rebate and processing programs; (8) Increase of 3% average in payroll cost to keep in step with the competitive labor market and the local prevailing wage scales in the food service industry; (9) To adjust the allowance for ARAMARK’s general and administrative costs to $0.1369 per meal served, and a management fee of $0.0525 per meal served; (10) To recommend to the Board of Education of the Township of Union School District to reappoint ARAMARK for the food service management for the 2012-2013 school year as permitted by law; and (11) An unlimited guaranteed return of $50,000 as per section 16F.
O-9. The committee recommends and I so move that the Board approve use of one school bus and one driver for the period June 25th through August 3rd, 2012 by the Township of Union Recreation Department to transport 4th and 5th grade students to various activities in accordance with the information in the hands of each board member.
O-10. The committee recommends and I so move that the board approve advertisement for sale of the following vehicles which are deemed no longer serviceable in accordance with the information in the hands of each board member:
(1) 1999 16-passenger bus (Van #1) – VIN# 1GDHG31FXX 1071063 – minimum bid $3,500;
(2) 1999 16-passenger bus (Van #2) – VIN#1GDHG31F1X 1073073 – minimum bid $3,500;
(3) 1998 16-passenger bus (Van #15) – VIN#1GBHG31 FOW1099705 – minimum bid $3,500;
(4) 1995 Chevy Van (Mechanic Shop Service Van) – (Van #14) – VIN#1GBHG31Y5SF 215513 – minimum bid $1,000;
(5) 2000 54-passenger bus (Bus #63) – VIN#1T88P3B16Y 1077014 – minimum bid $4,000;
(6) 1996 54-passenger bus (Bus #76) – VIN#1BAAGCSA8TF 070235 – minimum bid $6,000;
(7) 1998 54-passenber bus (Bus #78) – VIN#1T88P3B2XW 1163237 – minimum bid $7,500
(8) Club Car golf cart – Serial #AG9420379474 – minimum bid $50
O-11. The committee recommends and I so move that the board approve Change Order #4 to Patock Construction Company in connection with Addition/Alterations to Central-5/Jefferson School as follows: (a) Upgrade classroom mortise locks – add - $9,746; (b) Hardware upgrade – add - $13,860; (c) Reduce the lump sum allowance #1 – minus - $5,000 and (d) Reduce the project contingency allowance- minus - $18,606 in accordance with the information in the hands of each board member.
I. Personnel Committee
P-1. The Superintendent recommends, the committee concurs and I so move that the Board approve personnel actions in accordance with the information in the hands of each board member.
P-2. The Superintendent recommends, the committee concurs and I so move that the June, 2012 Substitute/Home Instruction List, substitute custodians and substitute playground/ cafeteria aides, classroom assistants and secretaries be approved in accordance with the copy in the hands of each board member.
P-3. The Superintendent recommends, the committee concurs and I so move that the Board accept letters of resignation from the following staff: (a) Joyce J. Stephen, part-time transportation assistant, effective July 1, 2012 (retirement); (b) Christopher Czaplinski, teacher’s assistant at Union High School, effective May 15, 2012; (c) Lauren Valasa, special education teacher at Burnet Middle School, effective July 1, 2012; (d) Ebony Rao, guidance counselor at Union High School, effective July 1, 2012; (e) Theresa Comar, cafeteria/playground assistant at Washington School, effective June 4, 2012; (f) Stephen M. Zurka, Coordinator of Transportation, effective September 1, 2012 (retirement); (g) Charles Cirella, districtwide senior carpenter, effective September 1, 2012 (retirement)
P-4. The Superintendent recommends, the committee concurs and I so move that the board appoint Thomas Wiggins, Supervisor of Buildings and Grounds as ADA/Facility Coordinator, IPM Coordinator and AHERA designated person, for the 2012-2013 school year at no cost to the District.
P-5. The Superintendent recommends, the committee concurs and I so move that the board approve Donna Hubbard to record and transcribe the minutes of Residency Committee meetings as assigned, effective July 1, 2012 through June 30, 2013 at a rate of $250 per meeting.
P-6. The Superintendent recommends, the committee concurs and I so move that the 2012-2013 school year Substitute/Home Instruction List, and substitute custodians be approved in accordance with the copy in the hands of each board member.
P-7. The Superintendent recommends, the committee concurs and I so move that approval be given to appoint police for pre and post graduation building and grounds security and graduation security at an hourly rate of $25 per hour per patrolman and $27.50 per hour for supervisor.
P-8. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Karen Gainey and Christopher Capodice for television broadcasting coverage for after school hours during the 2012-2013 school year at a per person rate of $40 per hour.
P-9. The Superintendent recommends, the committee concurs and I so move that that the board approve payment to John Shaffer for printing services during the 2012-2013 school year at a rate of $30 per hour.
P-10. The Superintendent recommends, the committee concurs and I so move that the board appoint Gregory A. Tatum, as Affirmative Action Officer; Edward Gibbons as Assistant Affirmative Action Officer and Benjamin Kloc as Affirmative Action Officer for classroom practices for the 2012-2013 school year at no cost to the District.
P-11. The Superintendent recommends, the committee concurs and I so move that that the board approve payment to the following staff who were members of curriculum writing teams at a rate of $20 per hour not to exceed $300 per person:
P-12. The Superintendent recommends, the committee concurs and I so move that the board approve Dr. Mark Faber, board certified child and adult psychiatrist, 594 Valley Road, Upper Montclair, NJ to provide psychiatric evaluations for the 2012-2013 school year at a rate of $550 per evaluation in an amount not to exceed $3,300 (Acct # 11-000-219-320-01-19)
P-13. The Superintendent recommends, the committee concurs and I so move that the Board approve Event Staff Assignments and Fees for the 2012-2013 school year in accordance with the information in the hands of each board member.
P-14. The Superintendent recommends, the committee concurs and I so move that the board approve Kathleen Herrigel, CPA, to provide part-time accounting services for the period July 1, 2012 through June 30, 2013 at a rate of $38.25 per hour, not to exceed 20 hours per week or $765. (Acct No. 7326/11-000-251-100-02-54)
P-15. The Superintendent recommends, the committee concurs and I so move that the board approve withholding employment and adjustment increments for employee A.R. – Employee #10062 - for the 2012-2013 academic year in accordance with the information recorded in the non-public portion of the minutes of this meeting.
P-16. The Superintendent recommends, the committee concurs and I so move that the board approve withholding employment and adjustment increments for employee R.S. – Employee #4490 - for the 2012-2013 academic year in accordance with the information recorded in the non-public portion of the minutes of this meeting.
P-17. The Superintendent recommends, the committee concurs and I so move that the board approve withholding employment and adjustment increments for employee C.V. – Employee #10661 – for the 2012-2013 academic year in accordance with the information recorded in the non-public portion of the minutes of this meeting.
P-18. The Superintendent recommends, the committee concurs and I so move that the board approve payment to staff for creating five (5) lesson plans that will infuse English and mathematics concepts into the CTE (Career and Technical Education) classroom and present to the CTE teachers at 1.5 hour afterschool workshop at a rate of $40 per hour: (a) Dana Bobertz – 7.5 hours not to exceed $300; (b) Caitlin Brady – 7.5 hours not to exceed $300 and (c) Shawn Swingle – 15 hours not to exceed $600. (Acct No. 20-361-200-100-01-20/8544)
P-19. The Superintendent recommends, the committee concurs and I so move that the board approve payment to staff as graduation monitors at a rate of $58.00 per person and security monitors at a rate of $22 per hour for 8 hours not to exceed $176 for graduation on June 21, 2012 in accordance with the information in the hands of each board member.
P-20. The Superintendent recommends, the committee concurs and I so move that the board approve The Family Center at Montclair, 155 Pompton Avenue, Verona, NJ to provide psychiatric evaluations and mental health screenings at a rate of $450 per evaluation and $100 for mental health screening not to exceed $5000 for the 2012-2013 school year in accordance with the information in the hands of each board member. (Acct # 11-000-219-320-01-19)
P-21. The Superintendent recommends, the committee concurs and I so move that the board approve Monica Nativo Roriguez a certified sign language interpreter to assist parents who are legally deaf for the 2012-2013 at Livingston School for parent conferences and school activities for two students at a day rate of $175 per two hour period not to exceed $2400 and an evening rate of $175 per two hours not to exceed $350, in accordance with the information in the hands of each board member.
P-22. The Superintendent recommends, the committee concurs and I so move that the board approve the following staff as Summer 2012 IT Support Staff at a rate of $16 per hour, not to exceed 350 hours: (a) Christopher Capodice; (b) Mark D’Aloia; (c) Carlos Esquival; (d) Michael Riley; (e) Shawn Swingle; (f) Lucille Williams and (g) Craig Wojcik.
P-23. The Superintendent recommends, the committee concurs and I so move that the board appoint Manuel E. Vieira as Business Administrator, pending Executive County Superintendent approval, effective July 1, 2012, at an annual salary of $146,600 plus benefits for the 2012-2013 school year.
P-24. The Superintendent recommends, the committee concurs and I so move that the board approve increase of purchase order # 12-00840 to Dr. Isabel Detrigio-Carotenuto to provide neurodevelopmental evaluations from $8,000 to $9,375 an increase of $1,375 for the 2011-2012 school year in accordance with the information in the hands of each board member (Acct # 11-000-219-320-01-19)
P-25. The Superintendent recommends, the committee concurs and I so move that the board amend list of staff to perform Summer 2012 Extended Services for the period July 2 through August 31, 2012 in accordance with the information in the hands of each board member.
P-26. The Superintendent recommends, the committee concurs and I so move that the board approve Corey Baker, district personal aide for extracurricular activities for a district student twenty (20) hours per month at a rate of $17.02 per hour for the period April 30th through June, 2012 in accordance with the information in the hands of each board member.
P-27. The Superintendent recommends, the committee concurs and I so move that the board approve Matt Swajkowski, district personal aide for extracurricular activities for a district student at a rate of $16 per hour for the period July 2nd through August 31st, 2012 not to exceed $1200.
P-28. The Superintendent recommends, the committee concurs and I so move that the board approve Michele Zaitz to provide home instruction for a district home-bound student for the period July 2nd through August 31st, 2012 at a rate of $50 per hour.
P-29. The Superintendent recommends, the committee concurs and I so move that the board approve increasing purchase order # 12-03272 to Stepping Forward Counseling from $6,900 to $11,200 to provide bedside instruction for a district student in accordance with the information in the hands of each board member. (Acct #7693/11-150-100-320-01-19)
P-30. The Superintendent recommends, the committee concurs and I so move that the board amend resolution P-11 adopted on April 24, 2012 (see attached) to increase hours from 75 to 95 for Laurie Parnau nurse to review new student Summer 2012 registrations at a rate of $38.25 per hour not to exceed $3,633.75 in accordance with the information in the hands of each board member.
P-31. The Superintendent recommends, the committee concurs and I so move that the board approve extended child rearing leave for Jamie Raczynski, teacher at Hannah Caldwell for the period September 1 through December 31, 2012
P-32. The Superintendent recommends, the committee concurs and I so move that the board reappoint Gregory A. Tatum as Assistant Superintendent, pending Executive County Superintendent approval, effective July 1, 2013, at an annual salary of $156,060 plus benefits for the 2012-2013 school year.
J. Approval of Bills
The Committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
K. Unfinished Business
L. New Business
M. Comments from the Public
N. Adjournment p.m.
P-33. The Superintendent recommends, the committee concurs and I so move that the board amend list of teachers for Saturday Academy to include Donna Koby, school nurse, to accompany students on Washington, D.C. trip on June 15th and 16th, 2012 at a rate of $38.25 not to exceed 11 hours or $420.75.
P-34. The Superintendent recommends, the committee concurs and I so move that the board approve attached resolution providing salary and fringe benefits to twelve (12) month Central Office Personnel for the period July 1, 2012 through June 30, 2013 in accordance with the information in the hands of each board member.
P-35. The Superintendent recommends, the committee concurs and I so move that the board reappoint James J. Damato, Board Secretary/General Counsel at an annual salary of $189,210 for the 2012-2013 school year in accordance with the information in the hands of each board member.
P-36. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Gerri Muller for tracking placement of CTE (Career and Technical Education) students utilizing the Naviance program for the Perkins Grant during the 2011-2012 school year at a rate of $24.77 per hour not to exceed 85 hours in an amount not to exceed $2,105 ($1944 – Acct No. 20-361-200-100-01-20 and $161 – Acct No. 20-361-200-200-01-20)
