UNION TOWNSHIP BOARD OF EDUCATION
REGULAR MEETING AGENDA - MARCH 19, 2013
A. Roll Call
B. Flag Salute
C. Open Public Meetings Act Statement
D. Approval of Minutes:
1. Worksession - December 11, 2012
2. Regular Meeting - December 18, 2012
3. Organization Meeting - January 3, 2013
4. Regular Meeting - January 15, 2013
E. Communication
1. Request for waiver of rental fees from Steve Haggerty, team manager of Union Lady Cobras a u-11 girls' travel soccer team to use Union school gym for indoor practice.
2. Request for maternity leave from Jillian Semon, mathematics teacher at Burnet Middle School, for the period May 28, 2013 through the end of the 2012-2013 school year.
3. Request for maternity and extended family leaves from Erin Jackson, school counselor at Franklin School, for the period april 8, 2013 through June 2, 2013.
4. Notice from John C. Hernandez, Senior Project Manager from Brennan Environmental, Inc., regarding contamination identified at 1061 Lousons Road and environmental activities that are being conducted in accordance with NJDEP regulations and guidance.
5. Request for maternity and unpaid family leaves from Phyllis Neshimka, physical education teacher at Burnet Middle School, for the period april 15, 2013 through the end of the 2012-2013 school year.
6. Request for maternity, unpaid family and extended child rearing leaves from Krystal Galante, resource room teacher at Battle Hill School, for the period March 29 through November 24, 2013.
7. Letter of resignation for the purpose of retirement from Rachel Bopp, ESL teacher at Hannah Caldwell and Battle Hill Schools, effective July 1, 2013.
8. Request for maternity and unpaid family leaves from Bernadine Santoro, teacher at Franklin School, for the period May 4 through December 1, 2013.
9. Request for unpaid family leave from Lauren Kohn, resource teacher at Burnet Middle School, for the period February 28 through April 14, 2013.
10. Letter of resignation from Ryan Redfern, teacher assistant at Union High School, effective March 1, 2013.
11. Letter of resignation for the purpose of retirement from Mary Cybuck, Financial literacy teacher at Union High School, effective July 1, 2013.
12. Letter of resignation for the purpose of retirement from Manuel T. Figueiredo, music teacher at Hamilton School, effective July 1, 2013.
13. Letter of resignation for the purpose of retirement from Maryann Sinnot, Computer/Gifted and Talented teacher at Hannah Caldwell School, effective July 1, 2013.
14. Request for fee waiver for use of school gyms from Pastor Richard Starling of Christ Community Church.
15. Request for unpaid medical leave from Rosa Santiago, part time transportation aid for the period March 11 through May 5, 2013.
16. Letter of resignation forthe purpose of retirement from Samith Tes, lead man/custodian at Kawameeh Middle School, effective May 1, 2013.
17. Letter from Curry J. Bucu, team leader for clothing drive fund raiser in support of Gifted and Talented students' trip to Boston requesting use of the front of Kawameeh Middle School for a drop off point.
18. Request to change start date of maternity leave from Phyllis Neshimka, physical education teacher at Burnet Middle School from April 12 to March 15, 2013.
19. Request for intermittent leave under the Family and Medical Leave Act from Julia L. Vicidomini, Administrative Assistant to the Superintendent of Schools forthe period February 20 through October 5, 2013.
20. Letter of resignation for the purpose of retirement from Susan L. Junice, teacher at Connecticut Farms Elementary School, effective July 1, 2013.
21. Letter of resignation from Priti Gohil, mathematics teacher at Union High School, effective April 8, 2013.
22. Request for unpaid medical leave from Ana Africano, classroom assistant at Battle Hill School, for the period March 25 through April 14, 2013.
23. Request from Ronald Manzella, Township of Union Administrator for the Union Fire Department to use the Union High School Field House and the Cooke Field Track from March 18 through July 1, 2013 between the hours of 7 and 8:15 a.m. for the purpose of physicaltraining of the Union Fire Department's new hires prior to their daily attendance at the Fire Academy in Linden.
24. Letter of resignation for the purpose of retirement from Caroline Mularz, guidance secretary at Burnet Middle School, effective July 1, 2013.
25. Request from Matty Magliacano, Director of the Township of Union Recreation Department to use Union High School Football Field for Union soccer league games on Saturdays and Sundays from 11 a.m. to 6:30 p.m. for the period March 23 through June 16, 2013.
26. Request for unpaid family leave from Kathleen Gilmartin, 12 month secretary, Special Services Department, for the period April 19 through July 18, 2013.
27. Request for extended unpaid medical leave from Christine L. Veglia, teacher at Connecticut Farms Elementary School for the period March 16 through May 15, 2013.
28. Request for maternity leave, unpaid family leave and extended child rearing leave from Dana Liloia, teacher at Connecticut Farms School for the period May 6 through December 31, 2013.
29. Request for maternity leave from Cheryl Calabrese, teacher at Washington School, for the period May 13 through the end of the 2012-2013 school year.
30. Request for maternity leave, unpaid family leave and extended child rearing leave from Vanessa Santos, Spanish teacher at Union High School, for the period May 28, 2013 through the end of the 2013-2014 school year.
31. Letter of resignation for the purpose of retirement from Theresa Treglio, special education teacher at Burnet Middle School, effective July 1, 2013.
32. Letter of resignation for the purpose of retirement from Karen Bralczyk, teacher at Connecticut Farms School, effective July 1, 2013.
F. Special Presentations:
1. Recognition of students from Burnet Middle School who won the Emancipation Proclamation Essay Contest: 1st place - Elora Szarek; 2nd place - Ambria Askew and 3rd place - Nick Zuena. Teacher - Suzanne Whitley; Social Studies Department Supervisor - Libby Galante and Principal - Raymond Salvatore.
2. Recognition of staff members at Kawameeh Middle School - Elinor Stempniewicz and Maria Hrdina for heroic actions in the classroom.
3. Livingston Elementary School - Mr. Tsirikos
4. Hannah Caldwell Elementary School - Dr. Lentine
G. Superintendent's Report
H. Comments from the Public on Resolutions on the Agenda
I. Education/Student Discipline Committee Resolutions
E-1. The committee recommends and I so move that approval be given to amend the 2012-2013 out-of-district atypical student placement list and students exited from out-of-district placement in accordance with the information in the hands of each board member.
E-2. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [seven (7) students exited from February 1 through February 28, 2013 for a total of twenty-two (22) students for the 2012-2013 school year] who are not domiciled in this school district in accordance with the information in the hands of each board member.
E-3. The committee recommends and I so move that the board affirm the Superintendent's resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period February 11 through March 1, 2013.
E-4. The committee recommendsand I so move that the board approve school calendar; twelve-month employee calendar and maintenance department calendar for the 2013-2014 school year in accordance with the information in the hands of each board member.
E-5. The committee recommends and I so move that the board approve Academic Action Plans for the following schools: (a) Hannah Caldwell Elementary School; (b) Battle Hill Elementary School; (c) Connecticut Farms Elementary School; (d) Kawameeh Middle School; (e) Burnet Middle School and (f) Union High School for the 2012-2013 school year in accordance with the information in the hands of each board member. These action plans are required by the New Jersey Department of Education as a result of the target scores of the identified sub-groups during State standarized testing.
E-6. The committee recommends and I so move tht the board approve Charter School Tuitions forthe 2012-2013 school year in accordance with the information in the hands of each board member.
E-7. The committee recommends and I so move that the board approve Battle Hill Elementary School as the location of the Extended School Year program for July, 2013.
E-8. The committee recommends and I so move that the board approve re-registration of all students presently in grades 4, 5, 8 and 10 beginning in May 2013 for the 2013-2014 school year.
E-9. The committee recommends and I so move that the board approve tuition contract agreement with Clifton Board of Education in accordance with the information in the hands of each board member.
J. Fiscal and Planning Committee Resolutions:
F-1. The committee recommends and I so move that the Treasurer's Report dated February 28, 2013 be accepted.
F-2. The committee recommends and I so move that the Secretary's Report dated Februry 28, 2012 be accepted.
F-3. Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of February 28, 2013 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
___________________________ ______________
James J. Damato, Board Secretary Dated
Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of February 28, 2013 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
F-4. The committee recommends and I so move that the Board approve line item transfers in accordance with the information in the hands of each board member.
F-5. The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a) and in accordance with the information in the hands of each board member.
F-6. The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.
F-7. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Jostens - $4,668.22 – yearbook – Burnet Middle School; (b) Cesar Vega – not to exceed $1,300 – volleyball jackets and jerseys – Union High School Athletics; (c) Jostens - $1,688 – farewell booklet – Kawameeh Middle School; (d) Audio Incorporated - $2,283.48 – sound system design, installation and rental for spring musical – Kawameeh Middle School; (e) Six Flags Great Adventure - $7,606 – senior trip – Union High School; (f) Villani Bus Company - $2,420 – senior trip – Union High School; (g) Heritage Festivals - $20,000 – 2nd installment for chorus/band trip to Washington, D.C. – Union High School; (h)Heritage Festivals - $14,155 - 3rd installment for chorus/band trip to Washington, D.C. – Union High School; (i) Freedom Fundraising - $2,546.40 – balance for snack purchase (German Club) – Union High School; (j) 2013 Graduating Senior - $1,000 – Policeman’s Benevolent Association Award – Union High School; (k) 2013 Graduating Senior - $1,000 – Policeman’s Benevolent Association Award – Union High School; (l) 2013 Graduating Senior - $1,000 – Special Children’s Committee of Union Elks Lodge #1583 Award – Union High School; (m) 2013 Graduating Senior - $1,000 – Special Children’s Committee of Union Elks Lodge #1583 Award – Union High School; (n) 2013 Graduating Senior - $1,500 – Khalid Shahid Memorial Award – Union High School; (o) 2013 Graduating Senior - $1,500 – Khalid Shahid Memorial Award – Union High School; (p) 2013 Graduating Senior - $1,500 – Bob O’Dell Scholarship Award – Union High School; (q) 2013 Graduating Senior- $2000 – Douglas M. Krueger Memorial Award – Union High School; (r) 2013 Graduating Senior - $2,500 – Wayne Russo Memorial Scholarship Award – Union High School; (s) IBS New York – not to exceed $1300 – attendance at 2013 International Beauty Show by cosmetology students – Union High School
F-8. The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.
F-9. The committee recommends and I so move that the Board approve the following scholarships to be awarded to 2013 Union High School graduating seniors: (a) Dora D. Feins Achievement Award – One $100 scholarship and $80 for the cost of two plaques; (b) Myrtle V. Hassey Award – Two $50 scholarships; (c) Bob O’Dell Scholarship - One $1,500 scholarship; (d) Geraldine Minieri Memorial Scholarship – Two $125 scholarships; (e) Ellen S. Rever Memorial Scholarship – Four $500 scholarships; (f) Jack Segale Memorial Scholarship – Two $250 scholarships; (g) Anna Zofay Slobodianyk Memorial – Two $500 scholarship
F-10. The committee recommends and I so move that the Board accept donation from Merck in the sum of $15,000 to be used for the Merck UHS Street Law program (Acct No. 20-092-100-600-10-20/8103)
F-11. The committee recommends and I so move that the Board accept the Public School Contracts Law Compliance Review – Report of Examination from the New Jersey Department of Education, Office of Fiscal Accountability and Compliance, Investigations Unit dated December, 2012 together with Corrective Action Plan in accordance with the information it the hands of each board member.
K. Operations Committee Resolutions
O-1. The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the board approve the following security drill reports for the 2012-2013 school year in accordance with the information in the hands of each board member.
O-2. The committee recommends and I so move that the board approve the equipment, deemed to be unserviceable, to be advertised for disposal in accordance with the information in the hands of each board member.
O-3. The committee recommends and I so move that the board renew agreement with New Jersey School Boards Association for Schoolboardnet Services (paperless agenda) at the annual rate of $2,360 (no increase from last year) in accordance with the information in the hands of each board member.
O-4. The committee recommends and I so move that the board approve Joint Transportation Agreement for the 2012-2013 school year with Morris Union Jointure Commission in accordance with the information n the hands of each board member.
O-5. The committee recommends and I so move that the board accept proposal for architectural services in connection with the Cupola Refurbishment at Connecticut Farms and Franklin Schools (Proposal No. P2012122) from Potter Architects, 410 Colonial Avenue, Union, New Jersey in an amount not to exceed $68,800 in accordance with the information in the hands of each board member.
O-6. Report receipt of bids received on March 7, 2013 for Proposed New Interior Fire Door Replacements at Union High School and bids received on March 14, 2013 for Proposed Boiler Replacements at Burnet Middle School
O-7. The committee recommends and I so move that the board award bid for proposed interior fire door replacements at Union High School to C&M Door Controls, Inc., 20 Markley Street, Port Reading, NJ 07064 for the total base bid of $211,500.
O-8. The committee recommends and I so move that the board approve use by the Union Fire Department of the Union High School Field House and the Cooke Field Track from March 18th through July 1st, 2013 between the hours of 7 and 8:15 a.m. for physical training of Union Fire Department’s new hires prior to their daily attendance at the Fire Academy in Linden.
O-9. The committee recommends and I so move that the board award bid for proposed boiler replacements at Burnet Middle School to Silva’s Mechanical Services, 171 Midland Avenue, Kearny, NJ 07032 as follows: Base Bid - $405,000 plus Alternate A-1 – New Blow Off Separator Tank - $16,500 and Alternate A-2 – New Boiler Feed Pump - $35,000 for a total bid of $456,500.
O-10. The Committee recommends and I so move that the Board Secretary be authorized to develop and advertize for bid the lease of a portion of the property at Union High School, together with airspace necessary for the construction of a cellular antenna and related switching equipment , in accordance with NJSA 18A:20-8.2. The Board hereby finds and determines that the proposed site is not needed for school purposes. This lease shall be subject to approval by the Commissioner of Education
O-11. The committee recommends and I so move that the board approve the request of the Township of Union Recreation Department to use Union High School Football Field for Union soccer league games on Saturdays and Sundays from 11 a.m. to 6:30 p.m. for the period March 23 through June 16, 2013. If the fields are needed for a school function on any of the above dates, the Recreation Department's permit will be revoked for those days.
L. Personnel Committee Resolutions
P-2. The Superintendent recommends, the committee concurs and I so move that the Board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/Playground Aides, Teacher Assistants and Secretaries for the 2012-2013 school year in accordance with the information in the hands of each board.
P-3. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff: (a) Rachel Bopp, ESL teacher at Hannah Caldwell and Battle Hill Schools, effective July 1, 2013 (retirement); (b) Ryan Redfern, teacher assistant at Union High School, effective March 1, 2013; (c) Mary Cybuck, Financial literacy teacher at Union High School, effective July 1, 2013 (retirement); (c) Manuel T. Figueiredo, music teacher at Hamilton School, effective July 1, 2013 (retirement); (d) Maryann Sinnott, computer/gifeted and talented teacher at Hannah Caldwell School, effective July 1, 2013 (retirement); (e) Samith Tes, lead man/custodian at Kawameeh Middle School, effective May 1, 2013 (retirement); (f) Caroline Mularz, guidance secretary at Burnet Middle School, effective July 1, 2013 (retirement); (g) Theresa Treglio, special education teacher at Burnet Middle School, effective July 1, 2013(retirement); (h) Karen Bralczyk, teacher at Connecticut Farms School, effective July 1, 2013 (retirement)
P-4. The Superintendent recommends, the committee concurs and I so move that the board approve staff to act as security monitors for the Union High School production of “Cats” on March 15, 16, 21, 22, 23, 2013 at 7:30 p.m. and March 17 and 24, 2013 at 2:00 p.m. at a rate of $22.22 per hour, four hours per performance or not to exceed $88.88 per person per performance: (a) Helene Lateiner; (b) Ron Lateiner; (c) Carmen Marano; (d) James Frazier; (e) Patricia Frazier; (f) Anthony Manderichio; (g) Mark D’Aloia; (h) Kathy Wilczek; (i) Carlos Esquivel; (j) Tori Kruse; (k) Valery Desamours and (l) Kenny Kruse
P-5. The Superintendent recommends, the committee concurs and I so move that the board amend resolution providing salary and fringe benefits for Central Office Personnel (12 Month Employees) to include districtwide Supervisor of Security (a 10 month employee) in accordance with the information in the hands of each board member.
P-6. The Superintendent recommends, the committee concurs and I so move that the board approve leaves for the following staff: (a) Jillian Semon, mathematics teacher at Burnet Middle School, maternity leave for the period May 28, 2013 through the end of the 2012-2013 school year; (b) Erin Jackson, school counselor at Franklin Elementary School, maternity and unpaid family leaves for the period April 8th through June 2nd, 2013; (c) Phyllis Neshimka, physical education teacher at Burnet Middle School, maternity and unpaid family leave for the period April 15, 2013 through the end of the 2012-2013 school year; (d) Krystal Galante, resource room teacher at Battle Hill School, maternity, unpaid family and extended child rearing leaves for the period March 29 through November 24, 2013; (e) Bernadine Santoro, teacher at Franklin School, maternity and unpaid family leaves for the period May 4th through December 1, 2013; (f) Lauren Kohn, resource teacher at Burnet Middle School, unpaid family leave for the period February 28 through April 14, 2013; (g) Rosa Santiago, part-time transportation aid, for the period March 11 through May 5, 2013; (h) Phyllis Neshimka, physical education teacher at Burnet Middle School, change start date of maternity leave from April 12 to March 15, 2013;(i) Kathleen Gilmartin, 12 month secretary, Special Services Department, unpaid family leave for the period April 19th through July 18th, 2013; (j) Christine Veglia, teacher at Connecticut Farms Elementary School, unpaid medical leave for the period March 16th through May 15th, 2013; (k) Dana Liloia, teacher at Connecticut Farms School, maternity leave, unpaid family leave and extended child rearing leave for the period May 6th through December 31st, 2013; (l) Cheryl Calabrese, teacher at Washington School, maternity leave for the period May 13th through the end of the 2012-2013 school year; (m) Vanessa Santos, Spanish teacher at Union High School, maternity leave, unpaid family leave and extended child rearing leave for the period May 28th, 2013 through the end of the 2013-2014 school year.
P-7. The Superintendent recommends, the committee concurs and I so move that the board approves Jessica Cornacchia to replace Michelle Barci as a member of the 6th Grade mathematics curriculum writing team for 15 hours at $20 per hour not to exceed $300 (Acct No. 11-000-221-104-54-0612/7083)
P-8. The Superintendent recommends, the committee concurs and I so move that the board allow child of staff member to attend Union Public Schools for the 2013-2014 school year tuition free - A.Z., kindergarten at Hannah Caldwell Elementary School - in accordance with the information in the hands of each board member.
P-9. The Superintendent recommends, the committee concurs and I so move that the board approve payment to staff for preparation of 2013 Union High School Graduation Booklet at a rate of $600 per person: (a) Gerry Muller; (b) Elizabeth Esposito and (c) John Shaffer
P-10. The Superintendent recommends, the committee concurs and I so move that the board approve increase to purchase order No. 13-01414 to Education, Inc., 2 Main Street, Unit 2, Plymouth, Massachusetts from $10,000 to $15,000 to cover added number of bedside instruction students throughout the district.
P-11. The Superintendent recommends, the committee concurs and I so move that the board approve Occupational Center of New Jersey to do vocational assessments at a rate of $100 per day, not to exceed 10 days or $1,000 (Acct No. 11-000-219-320-01-09) in accordance with the information in the hands of each board member.
P-12. The Superintendent recommends, the committee concurs and I so move that the board approve payment of retroactive pay to Nicholas Ardito, Security Director in the amount of $1,995.60 which represents a 2% increase for the time period of September 1, 2011 through June 30, 2012 and a 2% prorated increase for the time period September 1, 2012 through March 15, 2013.
P-13. The Superintendent recommends, the committee concurs and I so move that the board approve Robert Ghiretti as a substitute administrator for the Spring 2013 session of the Saturday Academy (January 19th through March 30th, 2013) at a rate of $100 per day for each day he serves as administrator. (Acct No. 20-060-100-101-01-20/0911)
M. Approval of Bills
The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
