OCTOBER 8, 2013 WORKSESSION AGENDA | Township of Union Public Schools

Date

Tuesday, October 8, 2013 - 07:00 pm

THIS MEETING WILL BE HELD AT THE JAMES CAULFIELD ADMINISTRATION BUILDING,

2369 MORRIS AVENUE, UNION, NEW JERSEY AT 7 P.M.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION - OCTOBER 8, 2013

AGENDA

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Communications:

1. Request for fee waiver for use of district gymnasium from Lori Volturo, Holy Spirit School Sports Coordinator.

2. Request for maternity leave, unpaid family leave and extended child rearing leave from Megan Diaz, teacher at Livingston Elementary School for the period November 11, 2013 through May 8, 2016.

3. Letter of resignation for the purpose of retirement from Janice Mayo, Secretary at Union High School, effective January 1, 2014.

4. Request for fee waiver for use of Battle Hill School gymnasium from Pastor Tom Sigley, Crossroads Christian Fellowship, 2815 Morris Avenue, Union, NJ during the months of January, February and March, 2014.

5. Request for unpaid sick leave from Georgia Bethea, cafeteria/playground assistant at Franklin School starting September 9, 2013

6. Letter of resignation from Lissette Campos, 1:1 aide at Battle Hill Elementary School, effective October 11, 2013.

7. Request for extended child rearing leaving leave from Jillian Semon, math teacher at Burnet Middle School, for the period November 25, 2013 through the end of the 2013-2014 school year.

8. Request for extended child rearing leave from Krystal Galante, resource room teacher at Battle Hill School, for the period November 25, 2013 through the end of the 2013-2014 school year.

9. Letter of resignation for the purpose of retirement from Patricia Collura, Clerk at Union High School, effective November 1, 2013.

10. Letter of resignation for the purpose of retirement from Cynthia Klimchock, teacher at Franklin School, effective July 1, 2014.

11. Request for maternity and unpaid family leave from Lauren Coco, teacher at Hannah Caldwell School, for the period November 25, 2013 through April 30, 2014.

E. Superintendent’s Report

F. Approval of Minutes

1. Regular Meeting – August 20, 2013

2. Special Meeting – September 20, 2013

3. Executive Session – September 20, 2013

G. Education/Student Discipline Committee:

E-1. The committee recommends and I so move that approval be given to approve the list of students removed from the rolls who are not domiciled in this school district [two (2) students for the period September 1 through September 30, 2013] a total of two (2) students for the 2013-2014 school year in accordance with the information in the hands of each board member.

E-2. The committee recommends and I so move that the Board amend the 2013-2014 out-of-district sent and received atypical student placement and tuition lists will be approved in accordance with the information in the hands of each board member.

E-3. The committee recommends and I so move that the board accept the Vandalism and Violence Report for the 2012-2013 school year in accordance with the information in the hands of each board member.

E-4. The committee recommends and I so move that the board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period September 1^st through October 8^th, 2013.

E-5. The committee recommends and I so move that the board approve 2012-2013 School Nursing Service Plan in accordance with the information in the hands of each board member.

E-6. The committee recommends and I so move that the board approve New Jersey Department of Education, Office of Special Education Programs, Contract for Conducting Post-School Outcomes Survey of Students with Disabilities in accordance with the information in the hands of each board member.

E-7. The committee recommends and I so move that the board approve Joint Resolution for Participation of Transportation Services for the 2013-2014 school year with Sussex County Regional Cooperative in accordance with the information in the hands of each board member.

E-8. The committee recommends and I so move that the board approve School Safety Plan – Unsafe School Choice Option Policy Provision I for Kawameeh Middle School in accordance with the information in the hands of each board member.

E-9. The committee recommends and I so move that the board approve Township of Union Board of Education Title I Districtwide Parental Involvement Policy in accordance with the information in the hands of each board member.

E-10. The committee recommends and I so move that the board approve Nonpublic No Child Left Behind (NCLB) Title I Agreement with Union County Educational Services Commission in accordance with the information in the hands of each board member.

E-11. The committee recommends and I so move that the board approve the use of the New Jersey Career Assistance Navigator (NJCAN) by district students in accordance with the information in the hands of each board member. (There are no anticipated costs for the use of this program)

H. Fiscal and Planning Committee:

F-1. The committee recommends and I so move that the Treasurer’s Report dated September 30^th, 2013 be accepted.

F-2. The committee recommends and I so move that the Secretary’s Report dated September 30^th, 2013 be accepted.

F-3. Pursuant to N.J.A.C. 6:20-2.13(d), I certify that as of September 30^th, 2013 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of September 30^th 2013 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

F-4. The committee recommends and I so move that the Board approve line item transfers in accordance with the information in the hands of each board member.

F-5. The committee recommends and I so move that the Board approve the following contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) and in accordance with the information in the hands of each board member.

F-6. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Jostens - $5,979.17 – balance due for 2013 Eighth Grade Yearbook – Kawameeh Middle School; (b) Efingers Sporting Goods, Inc. – not to exceed $1,800 – soccer team apparel – Union High School Athletic Department; (c) Forest Lodge, LLC - $1,600 – initial deposit for 8^th grade picnic – Kawameeh Middle School; (d) Samuel French - $2,145 – licensing fee for “Grease – The School Production” – Kawameeh Middle School; (e) Scholastic Book Fairs - $2,142.44 – 2013 Book Fair – Kawameeh Middle School; (f) Galloping Hill Caterers, Inc. - $25,000 – 1^st Annual UHS Athletic Hall of Fame Dinner – Union High School Athletic Department; (g) Kass Glass - $2,000 – Awards for UHS Athletic Hall of Fame – Union High School Athletic Department; (h) NJSIAA - $12,000 – estimate of reimbursement for State Wrestling Tournament held at Union High School – Union High School Athletic Department; (i) UCIAC - $4,000 – estimate of reimbursement for the County Wrestling Tournament for officials – Union High School Athletic Department; (j) Rohan Murphy, Inc.- $2,000 – September 24, 2013 assembly at UHS – Union High School; (k) Burmax - $4,437.80 – student cosmetology kits – Union High School; (l) Music Modes, Inc. - $1313.90 – purchase of guard flags for marching band – Union High School

F-7. The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 in accordance with the information in the hands of each board member.

F-8. The committee recommends and I so move that the Board pre-approve district-wide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information appended to these minutes.

F-9. The committee recommends and I so move that the Board approve Comprehensive Maintenance Plan Report (Actual FY13, Budgeted FY14 and Planned FY15) in accordance with the information in the hands of each board member.

F-10. The committee recommends and I so move that the Board approve Annual Maintenance Budget Amount Worksheet pursuant to N.J.A.C. 6A:26A in accordance with the information in the hands of each board member.

F-11. The committee recommends and I so move that the Board accept the following donations: (a) $116.41 from Target – Take Charge of Education – for use by Hannah Caldwell School; (b) $207.29 from Target – Take Charge of Education – for use by Livingston School; (c) $407.77 from Target – Take Charge of Education – for use by Washington School;

I. Operations Committee

O-1. The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus emergency evacuation and security drill reports in accordance with the information in the hands of each board member.

O-2. The committee recommends and I so move that the board approve application for use of the pool at the Boys and Girls Clubs of Union County, Inc., for an annual rental fee of $10,500 in accordance with the information in the hands of each board member.

O-3. The committee recommends and I so move that the board approve donation of novels in accordance with the information in the hands of each board member.

O-4. The committee recommends and I so move that the board approve Contingency Change Order #1 to C&M Door Controls, Inc., 20 Markley Street, Port Reading, NJ 07064 for interior fire doors at Union High School to change out of the exit device trims to allow for locking at the top of the stairwell and to add lock cylinders to all of the new doors at the top of all stairwells at an added amount of $2,847.83 plus 15% overhead and profit in the amount of $427.17 for a total decrease in the owner’s contingency reserve of $3,275 leaving a balance of $8,725 in the contingency account in accordance with the information in the hands of each board member.

O-5. The committee recommends and I so move that the board amend proposal for renewal of board’s contract with ARAMARK and lunch prices for the 2013-2014 school year as follows: (1) The Board of Education finds that ARAMARK services are being performed in an effective and efficient manner. The price increase does not exceed the Index Rate and the other terms and conditions of the Contract shall remain substantially the same. This information is in accordance with the information in the hands of each board member; (2) One hundred seventy-five (175) service days for all schools and staff; (3) Current enrollment is 7,507 students for the 2012-2013 school year; (4) There is no change in state reimbursement and the federal reimbursement has an additional $0.06 for Performance based lunch reimbursement; (5) Continued availability of government food commodities at the same quantity, qualify and variety as for 2012-2013; (6) There is a $0.10 price increase for paid breakfasts and lunches at all grade levels. This increase is in line with the guidance issued from the Department of Education. The Department of Education guidance is due to the changes under Section 205 of the “Healthy, Hunger-Free Kids Act of 2010”. This regulation requires the program to provide the same level of support for lunches served to students who are not eligible for free or reduced price meals as they do for meals served to students eligible for free lunches. SFA’s in the continental US currently charging less than $2.59 for a paid lunch are required to gradually increase prices or provide additional non-Federal support for its lunches; (7) To adjust the allowance for ARAMARK’s administrative fee to $0.1375 per meal served, and a management fee to $0.0527 per meal served (0.5% increase which is the current index rate); (8) To recommend the Board of Education of the Township of Union School District to reappoint ARAMARK for the food service management for the 2013-2014 school year as permitted by law; and (9) An unlimited guaranteed return of $50,000 as per section 16F.

DISCUSSION ITEMS:

1. Use of district gymnasiums by Holy Spirit School

2. Use of Battle Hill School gymnasium by Crossroads Christian Fellowship

3. Use of Jefferson School gymnasium for open gym by Union Recreation Department

4. Old Vauxhall Library Property

J. Personnel Committee:

P-1. The Superintendent recommends, the committee concurs and I so move that personnel actions be approved in accordance with the information in the hands of each board member.

P-2. The Superintendent recommends, the committee concurs and I so move that the board amend list of Substitute/Home Instruction List, Substitute Custodians, Substitute Cafeteria/Playground Assistants, Classroom Assistants and Secretaries for the 2012-2013 school year in accordance with the information in the hands of each board member.

P-3. The Superintendent recommends, the committee concurs and I so move that the board approve Gregory Tatum, Assistant Superintendent as Division of Youth and Family Services (DYFS) Liaison for the 2013-2014 school year, at not additional cost to the Board.

P-4. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation as follows: (a) Janice Mayo, secretary at Union High School effective January 1, 2014; (b) Lissette Campos, 1:1 aide at Battle Hill Elementary School, effective October 11, 2013; (c) Patricia Collura, clerk at Union High School, effective November 1, 2013; (d) Cynthia Klimchock, teacher at Franklin Elementary School, effective July 1, 2014

P-5. The Superintendent recommends, the committee concurs and I so move that the board approve leaves for the following staff: (a) Megan Diaz, teacher at Livingston Elementary School, maternity leave, unpaid family leave and extended child rearing leave for the period November 11, 2013 through May 8, 2016; (b) Georgia Bethea, cafeteria/playground assistant at Franklin Elementary School unpaid sick leave beginning on September 9, 2013; (c) Jillian Semon, math teacher at Burnet Middle School, maternity, unpaid family leave and extended child rearing leave for the period November 25, 2013 through the end of the 2013-2014 school year; (d) Krystal Galante, resource room teacher at Battle Hill, maternity leave, unpaid family leave and extended child rearing leave for the period November 25, 2013 through the end of the 2013-2014 school year; (e) Lauren Coco, teacher at Hannah Caldwell School, maternity and unpaid family leave for the period November 25, 2013 through April 30, 2014

P-6. The Superintendent recommends, the committee concurs and I so move that the board approve following staff to teach in the Middle School Academy which will be held at Burnet and Kawameeh Middle Schools from October 16 through November 14, 2013 in accordance with the information in the hands of each board member. These individuals will teach one class period per day for twenty (20) days at a rate of $38.25 per hour.

P-7. The Superintendent recommends, the committee concurs and I so move that the board approve Master Technicians at a rate of $20 per hour (not to exceed 200 hours per semester) and Assistant Technicians at a rate of $10 per hour (not to exceed 200 hours per semester) for the 2013-2014 school year in accordance with the information in the hands of each board member.

P-8. The Superintendent recommends, the committee concurs and I so move that the amend board resolution regarding salaries paid from the No Child Left Behind (NCLB) grant to remove staff member that is not eligible to be paid from those funds in accordance with the information in the hands of each board member.

P-9. The Superintendent recommends, the committee concurs and I so move that the board accept proposal from John T. Dalessio, P.E., P.P., Consulting Engineer, 1661 Route 22 West, Bound Brook, New Jersey to perform structural evaluation of Township of Union Board of Education Administration Building/Maintenance Garage for a fee not to exceed $3,000 in accordance with the information in the hands of each board member.

P-10. The Superintendent recommends, the committee concurs and I so move that the board accept proposal from John T. Dalessio, P.E., P.P., Consulting Engineer, 1661 Route 22 West, Bound Brook, New Jersey to perform structural evaluation of Hamilton School, Exterior Means of Egress for a fee not to exceed $3,000 in accordance with the information in the hands of each board member.

P-11. The Superintendent recommends, the committee concurs and I so move that the board accept proposal from John T. Dalessio, P.E., P.P., Consulting Engineer, 1661 Route 22 West, Bound Brook, New Jersey to perform structural evaluation of intermediate landing – exit 13 at Union High School at a fee not to exceed $280 in accordance with the information in the hands of each board member.

P-12. The Superintendent recommends, the committee concurs and I so move that the board approve Youth Consultation Service – Kilbarchan- IRTS Unit, 81 39^th Street, Paterson, New Jersey to provide home instruction for the 2013-2014 school year for a district student at the rate of $50 per hour not to exceed $6,000 in accordance with the information in the hands of each board member (Acct # 7693/11-150-100-320-01-19)

P-13. The Superintendent recommends, the committee concurs and I so move that the board approve Ashley Swick, district certified teacher to provide home instruction to district students at a rate of $38.25 per hour on an “as needed” basis for the 2013-2014 school year (Acct # 17197/11-150-100-101-96-SS19)

P-14. The Superintendent recommends, the committee concurs and I so move that the board approve Daniel Hrdina, district certified teacher to provide ABA instruction to district students at a rate of $50 per hour on an “as needed” basis for the 2013-2014 school year (Acct # 17197/11-150-100-101-96-SS19)

P-15. The Superintendent recommends, the committee concurs and I so move that the board amend I&RS Committee Member List for the 2013-2014 school year due to staff movement within the district in accordance with the information in the hands of each board member.

P-16. The Superintendent recommends, the committee concurs and I so move that the board amend list of staff approved for change of salary class effective Septemer1, 2013 in accordance with the information in the hands of each board member.

P-17. The Superintendent recommends, the committee concurs and I so move that the board amend not to exceed amount in Resolution P-10 which was adopted by the board on July 16, 2013 with Morris Union Jointure Commission, 340 Central Avenue, New Providence, NJ to provide physical therapy evaluations at a rate of $220 per hour for the 2013-2014 school year from $2200 to $5000 in accordance with the information in the hands of each board member (Acct #11-000-219-320-01-19)

P-18. The Superintendent recommends, the committee concurs and I so move that the board approve Morris Union Jointure Commission, 340 Central Avenue, New Providence, NJ to provide occupational therapy evaluations at a rate of $200 per hour for the 2013-2014 school year in an amount not to exceed $10,000 in accordance with the information in the hands of each board member. (Acct #11-000-219-320-01-19)

P-19. The Superintendent recommends, the committee concurs and I so move that the board approve increase of purchase order number 14-01229 to Cross County Clinical and Educational Services, 3176 Route 27, Kendall Park, NJ to provide bilingual evaluations at a rate of $825 per evaluation for the 2013-2014 school year from $3300 to $4950 in accordance with the information in the hands of each board member. (Acct # 11-000=219-320-01-19)

P-20. The Superintendent recommends, the committee concurs and I so move that the board amend Resolution P-21 adopted by the Board on August 20, 2013 with inlingua, 95 Summit Avenue, Summit, NJ to provide translation and interpretation services for the 2013-2014 school year in an amount not to exceed $5,400 in accordance with the information in the hands of each board member. (Acct #11-000-216-320-01-19)

P-21. The Superintendent recommends, the committee concurs and I so move that the board approve Stepping Forward Counseling Center, LLC, 26 Main Street, Chatham, NJ 07928 to provide bedside instruction for district students on an “as needed” basis for the 2013-2014 school year in an amount not to exceed $6000 in accordance with the information in the hands of each board member. (Acct #7693/11-150-100-320-01-19)

P-22. The Superintendent recommends, the committee concurs and I so move that the board approve the following faculty members for the Ninth Grade Academy at Union High School that will run from October 16 through November 14, 2013: (a) Jill Hall and (b) Tommy Harrell. Class hours will be 2:50 to 3:30 p.m. at a rate of $38.25 per hour.

P-23. The Superintendent recommends, the committee concurs and I so move that the board approve staff to conduct In-House Professional Development in accordance with the information in the hands of each board member.

P-24. The Superintendent recommends, the committee concurs and I so move that the board amend list of Athletic Event Staff to include Kathryn Smith.

K. Approval of Bills

The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.

L. Unfinished Business

M. New Business

N. Comments from the Public

O. Adjournment ___________ p.m.

10-2013 F-8.pdf (166.91 KB)

10-2013 P-20.pdf (355.51 KB)

10-2013 P-19.pdf (117.34 KB)

10-2013 P-18.pdf (93.33 KB)

10-2013 P-17.pdf (175.5 KB)

10-2013 P-16.pdf (17.9 KB)

10-2013 P-15.pdf (528.77 KB)

10-2013 P-12.pdf (81.14 KB)