DECEMBER 10, 2013 WORKSESSION AGENDA

THIS MEETING WILL BE HELD AT THE JAMES CAULFIELD ADMINISTRATION BUILDING 2369 MORRIS AVENUE, UNION, NJ AT 7 P.M. UNION TOWNSHIP BOARD OF EDUCATION WORKSESSION AGENDA DECEMBER 10, 2012 A. Roll Call B. Flag Salute C. Open Public Meetings Act Statement D. Approval of Minutes: 1. Regular Meeting – October 15, 2013 E. Communication 1. Request from Ken Trimmer of Investors Savings Bank for use of Cooke Memorial Field for 2014 Phil Simms NJ North-South Football Game on June 21 and 22, 2014 for practice sessions and June 23, 2014 for the game. 2. Letter of resignation from Jennifer Stapleton, teacher assistant at Livingston School, effective December 2, 2013. 3. Letter of resignation from Michael Capozzi, cafeteria/playground aid at Franklin School effective November 11, 2013 4. Letter of resignation for the purpose of retirement from Ellen Maged, ten-month secretary at Livingston School, effective February 1, 2014. 5. Request for unpaid family leave from Felecia Hrdina-Brown, teacher at Livingston School for the period November 1, 2013 through January 31, 2014. 6. Request from Matty Magliacano, Director of Recreation for use of Jefferson School gymnasium on Friday evenings from 6 to 10 p.m. for the period December 6, 2013 through March 21, 2014 by Boys Travel Basketball Program 7. Letter of resignation from Lyndsey Krumholz, one-to-one teacher assistant at Union High School, effective December 3, 2013. 8. Request for maternity leave, unpaid family leave and extended child rearing leave from Tricia Gordon, teacher at Battle Hill School, for the period January 31, 2014 through the end of the 2013-2014 school year. 9. Request for maternity and unpaid family leaves from Latesha Jenkins, School Social worker at Union High School, for the period January 2 through May 20, 2014. 10. Request for maternity and unpaid family leaves from Jennifer Duggan, teacher at Battle Hill School, for the period February 15 through June 1, 2014. 11. Request for maternity and unpaid family leaves from Cara Leblond, teacher at Battle Hill School, for the period February 1 through June 1, 2014. 12. Letter of resignation for the purpose of retirement from Barbara Olas, teacher at Franklin Elementary School, effective July 1, 2014. 13. Letter of resignation for the purpose of retirement from Barbara Grillo, social studies teacher at Burnet Middle School, effective July 1, 2014. 14. Request from Nicole Ahern, Supervisor of Guidance at Union High School for use of Union High School Cafeteria for the second annual Family Resource Fair on Saturday, March 29, 2014 from 9 a.m. to 3 p.m. 15. Request for intermittent family leave from Dale W. Costleigh, Jr., districtwide maintenance worker, for the period December 15, 2013 through April 14, 2014. F. Presentation 1. Sergio Panunzio – Township of Union Director of Public Works – food recycling program G. Superintendent’s Report H. Education/Student Discipline Committee Resolutions: E-1. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [two (2) students for the period November 1st through November 30, 2013; total of students exited during the 2012-2013 school year is seven (7) students] who are not domiciled in this school district in accordance with the information in the hands of each board member appended to the nonpublic portion of these minutes. E-2. The committee recommends and I so move that the board amend the 2013-2014 out-of-district sent and received atypical student placement and tuition lists will be approved in accordance with the information in the hands of each board member and appended to the nonpublic portion of these minutes. E-3. The committee recommends and I so move that the board approve the establishment of eight (8) sections of in-class support of financial literacy at the high school level effective January 2, 2014 in accordance with the information in the hands of each board member. I. Fiscal and Planning Committee Resolutions F-1. Official report of the annual school election held on November 5, 2013 as follows: Three Year Term Richard J. Galante 2810 votes Angel D. Salcedo 2068 votes Lois Jackson 2123 votes F-2 The committee recommends and I so move that the board accept the Treasurer’s Report dated November 30, 2013. F-3. The committee recommends and I so move that the board accept the Secretary’s Report dated November 30, 2013. F-4. Pursuant to N.J.A.C. 6:20-2.13(d), I certify that as of November 30, 2013 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1. Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of November 30, 2013 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator/ Board Secretary and is assumed by the board to be correct. F-5. The committee recommends and I so move that the board approve line item transfers in accordance with the information in the hands of each board member. F-6. The committee recommends and I so move that the board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) in accordance with the information appended in the hands of each board member. F-7. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Aryzta, LLC - $2,300 – Band Field Trip – Burnet Middle School; (b) Patel Printing - $2,719.96 – invitations and booklet for Hall of Fame Dinner – Union High School Athletic Department; (c) Freedom Fundraising - $2,314.40 – fundraiser – National Honor Society; (d) Gilman Gear - $1,060 – replacement power bags for wrestling team – Union High School Athletic Department; (e) N.J.S.I.A.A. – ticket sales for second round of State Playoff games for varsity football team – not to exceed $2,000 – Union High School Athletic Department; Dr. Gregory Gallick – $1,050 reimbursement for Hall of Fame dinner - Union High School Athletic Department;(g) Home Depot Credit Services - $2,520.06 – materials for “In the Heights” – Union High School; (h) Audio Incorporated - $3704.14 – audio rental for “In the Heights” – Union High School; (i) Senior Award to be determined - $1,000 – The Vogel Memorial Prize for Excellence in French – Union High School; (j) Senior Award to be determined - $1,000 – The Louis J. Rettino Scholarship – Union High School; (k) Senior Award to be determined - $1,000 – The Union Center National Bank Award – Union High School; (l) Senior Award to be determined - $1,500 – The Bob O’Dell Scholarship – Union High School; (m) Senior Award to be determined - $2,500 – The Wayne Russo Memorial Scholarship – Union High School; (n) Senior Award to be determined - $2,000 – The Douglas M. Krueger Memorial Award – Union High School; (o) Senior Award to be determined - $1,500- The Khalid Shahid Memorial Scholarship – Union High School; (p) Senior Award to be determined - $1,500 – The Khalid Shahid Memorial Scholarship – Union High School; (q) Senior Award to be determined - $1,000 – The Policeman’s Benevolent Association Award – Union High School; (r) Senior Award to be determined - $1,000 – The Special Children’s Committee of Union Award – Union High School; (s) Senior Award to be determined - $1,000 – The Special Children’s Committee of Union Award – Union High School; (t) Senior Award to be determined - $1,000 – The Union Plaza Fund Award – Union High School; F-8. The committee recommends and I so move that the board approve districtwide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member. F-9. The committee recommends and I so move that the board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member. F-10. The committee recommends and I so move that the board accept Corrective Action Plan (CAP) for Single Audit Fiscal Year ending June 30, 2013 in accordance with the information in the hands of each board member. F-11. The committee recommends and I so move that the board accept the following donations: (a) Lifetouch National School Studios - $820.74 for use by Washington School; (b) Lifetouch National School Studios - $1,080 for use by Livingston School; (c) Lifetouch National School Studios - $1,478 for use by Washington School F-12. The committee recommends and I so move that the board approve Charter School Tuitions for the 2013-2014 school year in accordance with the information in the hands of each board member. J. Operations Committee Resolutions: O-1. The committee recommends and I so move that the board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period . O-2. The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus emergency evacuation and security drill reports in accordance with the information in the hands of each board member. O-3. The committee recommends and I so move that the board accept Network Service Proposal from Comcast Business Communications, LLC, for a period of 24 months at a rate of 3,565.03 per month in accordance with the information in the hands of each board member. O-4. The committee recommends and I so move that the board approve resolution binding the Township of Union Board of Education to purchase electrical generation services through the Alliance for Competitive Energy Services (ACES) bid; Cooperative Pricing System ID#E8801-ACESCPS in accordance with the information in the hands of each board member. O-5. The committee recommends and I so move that the board approve discard of textbooks in accordance with the information in the hands of each board member. O-6. The committee recommends and I so move that the board approve Contingency Change Order #2 from C&M Door Controls, Inc., 20 Markley Street, Port Reading, NJ 07064 for Interior Fire Doors at Union High School to refund unused contingency reserve in the amount of $8,725 in accordance with the information in the hands of each board member. O-7. The committee recommends and I so move that the board approve use of Jefferson School gymnasium by Township of Union Recreation Department on Friday evenings from 6 to 10 p.m. for the period December 6, 2013 through March 21, 2014 for Boys’ Travel Basketball Program. DISCUSSION ITEMS 1. Use of Union High School cafeteria on March 29, 2014 from 9 a.m. to 3 p.m. for second annual Family Resource Fair K. Personnel Committee Resolutions: P-1. The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member. P-2. The Superintendent recommends, the committee concurs and I so move that the Board amend the 2012-2013 Substitute/Home Instruction, Substitute Custodian, Substitute Cafeteria/ Playground Assistants list, in accordance with the information in the hands of each board member. P-3. The Superintendent recommends, the committee concurs and I so move that the board approve leaves of absence for the following staff: (a) Felecia Hrdina-Brown, teacher at Livingston Elementary School, unpaid family leave for the period November 1, 2013 through January 31, 2014;(b) Tricia Gordon, teacher at Battle Hill School, maternity leave, unpaid family leave and extended child rearing leave for the period February 1, 2014 through the end of the 2013-2014 school year; (c) Latesha Jenkins, School Social Worker, maternity and unpaid family leave for the period January 2 through May 20, 2014; (d) Jennifer Duggan, teacher at Battle Hill School, maternity and unpaid family leave for the period February 15 through June 1, 2014; (e) Cara Leblond, teacher at Battle Hill School, maternity and unpaid family leave for the period February 1 through June 1, 2014;(f) Dale W. Costleigh, Jr., districtwide maintenance worker, intermittent unpaid family leave for the period December 15, 2013 through April 14, 2014 P-4. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation for the following staff: (a) Jennifer Stapleton, teacher assistant at Livingston School, effective December 2, 2013; (b) Michael Capozzi, cafeteria/playground aid at Franklin School, effective November 11, 2013; (c) Lyndsey Krumholz, one-to-one teacher assistant at Union High School, effective December 3, 2013; (d) Ellen Maged, ten-month secretary at Livingston School, effective February 1, 2014 (retirement);(e) Barbara Olas, teacher at Franklin School, effective July 1, 2014 (retirement; (f) Barbara E. Grillo, social studies teacher at Burnet Middle School, effective July 1, 2014 (retirement) P-5. The Superintendent recommends, the committee concurs and I so move that the board approve Curriculum Writing Teams for the 2013-2014 school year at a rate of $20 per hour for 15 hours not to exceed $300 per person in accordance with the information in the hands of each board member. P-6. The Superintendent recommends, the committee concurs and I so move that the board approve Leila Hosseini, Lead Transitional Counselor/Vocational Rehabilitation Counselor 2, of the Division of Vocational Rehabilitation, 921 Elizabeth Avenue, Third Floor, Elizabeth, NJ 07201 to present at a Parent Workshop during the 2013-2014 school year at no cost to the district. P-7. The Superintendent recommends, the committee concurs and I so move that the board approve increase to Purchase Order #14-01229 from $4,950 to $5,400 with Cross County Clinical and Educational Services, P.O. Box 150, Ringwood, NJ to provide bilingual evaluations at a rate of $825 per evaluation and translation report summaries at a rate of $295 per report for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct No. 11-000-219-320-01-19) P-8. The Superintendent recommends, the committee concurs and I so move that the board require medical, drug, alcohol and psychological evaluations for employee #9923 in accordance with the information in the hands of each board member and recorded in the non-public portion of these minutes. P-9. The Superintendent recommends, the committee concurs and I so move that the board reimburse employee #10831 for ten (10) sick days in accordance with N.J.S.A. 18A:30-7. L. Policy Committee POL-1. The committee recommends and I so move that the board adopt updated Series 5000 policies (File Code 5010 through File Code 5200) in accordance with the information in the hands of each board member. POL-2. The committee recommends and I so move that the board adopt File Code 4116 – Evaluation of Teaching Staff Members – Policy, Regulation and Legal References in accordance with the information in the hands of each board member. POL-3. The committee recommends and I so move that the board adopt File Code 2130 – Principal Evaluation – Policy, Regulation and Legal References in accordance with the information in the hands of each board member. M. Approval of Bills The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment. N. Unfinished Business O. New Business 1. Board of Education meeting dates for 2014 (Organization meeting is scheduled on January 7, 2014) P. Comments from the public Q. Adjournment ______________ p.m.