THIS MEETING WILL BE HELD AT THE JAMES CAULFIELD ADMINISTRATION BUILDING
2369 MORRIS AVENUE, UNION, NEW JERSEY AT 7 P.M.
TOWNSHP OF UNION BOARD OF EDUCATION
WORKSESSION MEETING AGENDA - DECEMBER 9,2014
**RESOLUTIONS TO BE VOTED ON THIS EVENING
A. Roll Call
B. Flag Salute
C. Open Public Meetings Act Statement
D. Approval of Minutes: (1) Worksession - October 14, 2014; (2) Special Meeting - October 16, 2014; (3) Executive Session - October 16, 2014; (4) Regular Meeting - October 21, 2014; (5) Worksession - November 11, 2014; (6) Executive Session - November 11, 2014
E. Communication
1. Letter of resignation for the purpose of retirement from Mariann Chinsky, art teacher at Franklin Elementary School, effective February 1, 2015.
2. Request for use of Hamilton School from Pastor Richard Starling, Christ Community Church on Sundays from 9 a.m. to noon and Thursday evenings from 7 to 10 p.m.
3. Request for approval of tour of Burnet Middle School building by Union High School Class of 1965 on October 10, 2015 at 11 a.m.
4. Request for unpaid medical leave of absence from Sarah a. McCulloh, LSW, districtwide transition coordinator, for the period December 16, 2014 through February 15, 2015.
5. Letter of resignation for the purpose of retirement from Urszula Usarek-Witek, special education teacher at Burnet Middle School, effective July 1, 2015.
6. Communication from Irene Goldie-Petras, Treasurer and Grant Purchaser, Township of Union Education Foundation listing grants awarded to the district for the 2014-2015 school year.
7. Letter of resignation from Linda Britt, cafeteria/playground assistant at Hannah Caldwell Elementary School, effective December 3, 2014.
8. Letter of resignation from Nina Sivolella, teacher assistant at Hannah Caldwell Elementary School, effective immediately.
9. Letter of resignation from Raquel Martins, teacher assistant at Washington Elementary School, effective December 1, 2014.
10. Request for leave of absence from Nicole McGuire, teacher at Jefferson School for the period December 1, 2014 through February 28, 2015.
11. Request for extended child rearing leave from Krystal Galante teacher at Washington Elementary School, for the period January 5 through the end of the 2014-2015 school year.
12. Request for extended child rearing leave from Patricia Davis, Pre-K teacher at Hannah Caldwell School, for the period January 5 through February 10, 2015.
13. Request for intermittent family leave from Joan Permison, art teacher at Union High School, starting immediately and continuing through the 2014-2015 school year
14. Letter of resignation from Melanie Simoes, teacher assistant at Battle Hill School, effective December 12, 2014.
15. Request from Michael Loguidice of the Township of Union Police Department for use of Hannah Caldwell School on Saturday, December 13, 2014 between 9 and 11 a.m. for Santa in Blue toy drive.
F. Superintendent's Report
G. Comments from the public on **resolutions being voted on at this meeting
H. Education/Student Discipline Committee Resolutions
E-1. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [five (5) students for the period November 1 through November 30, 2014; total of twenty-one (21) students exited during the 2014-2015 school year] who are not domiciled in this school district in accordance with the information in the hands of each board member and appended to the nonpublic portion of these minutes.
E-2. The committee recommends and I so move that the board amend the 2014-2015 out-of-district sent and received atypical student placement and tuition lists in accordance with the information in the hands of each board member and appended to the non-public portion of these minutes.
E-3. The committee recommends and I so move that the board approve Township of Union Title I District-School Parental Involvement Policy in accordance with the information in the hands of each board member.
E-4. The committee recommends and I so move that the board approve the establishment of a preschool disabilities, self-contained program at Hannah Caldwell Elementary School effective January 15, 2015 in accordance with the information in the hands of each board member.
E-5. The committee recommends and I so move that the board approve the establishment of an in-class support, in-class replacement program for financial literacy at Union High School effective December 17, 2014 in accordance with the information in the hands of each board member.
E-6. The committee recommends and I so move that the board approve the establishment of three (3) sections of in-class support, World Languages WL1421 program at Union High School, effective December 17, 2014 in accordance with the information in the hands of each board member.
E-7. The committee recommends and I so move that the board amend list of Charter School Tuitions for the 2014-2015 school year in accordance with the information in the hands of each board member.
I. Fiscal and Planning Committee Resolutions
F-1. Official report of the annual school election held on November 4, 2014 as follows: Three Year Term - Ronnie McDowell - 2994 votes; Christopher Hackett - 1915 votes; Vito a. Nufrio - 2259 votes; Steven Le - 1909 votes; Ondria Caffey - 1609 votes; Nancy Zuena - 2119 votes; Francis R. Perkins - 1955 votes
F-2. The committee recommends and I so move that the board accept the Treasurer's Report dated November 30, 2014
F-3. The committee recommends and I so move that the board accept the Secretary's Report dated November 30, 2014
F-4. Pursuant to N.J.A. C. 6:20-2.13(d), I certify that as of November 30, 2014 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18A:22-8.1.
Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of November 30, 2014 after review of the secretary's monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator/Board Secretary and is assumed by the board to be correct.
F-5. The committee recommends and I so move that the board approve line item transfers in accordance with the information in the hands of each board member.
F-6. The committee recommends and I so move that the board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) in accordance with the information in the hands of each board member.
F-7. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) World Stage - $3,300 - main lighting rental for Grand Night for Singing - Union High School; (b) Audio Incorporated - $4,168.13 - main audio rental for Grand Night for Singing - Union High School; (c) Dazian - $1,292.40 - star drip rental for Grand Night for Singing - Union High School;(d) Nixon Awards – not to exceed $3000 – new alumni member banners – Union High School Athletics; (e) Metro Fundraising-$6,025.05 – student counsel fundraiser – Kawameeh Middle School; (f) PeeJay’s Fresh Fruit - $2,701.50 – band/chorus fundraiser – Union High School; (g) Pirylis Distributors - $1,036.30 – food concessions for band competition – Union High School Encore Orchestra of NJ - $6,350 – orchestra for “A Christmas Carol” – Union High School; (i) James Monroe E.S., Edison Public Schools - $1367 – proceeds from fundraiser – Connecticut Farms School; (j) Jostens, Inc. - $3,810.69 - Yearbook - Burnet Middle School
F-8. The committee recommends and I so move that the board approve districtwide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and board policy File Code 6471 in accordance with the information in the hands of each board member.
F-9. The committee recommends and I so move that the board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.
F-10. The committee recommends and I so move that the board accept Corrective Action Plan (CAP) for Single Audit Fiscal Year ending June 30, 2014 in accordance with the information in the hands of each board member.
F-11. (a) $5,000 from BASF Science Grant for use by Union High School Science Department; (b) $212.23 from Target Take Charge of Education for use by Connecticut Farms School; (c) $866 from Lifetouch National School Studios for use by Kawameeh Middle School; (d) $1,050 from Lifetouch National School Studios for use by Livingston Elementary School; (e) $1,414 from Lifetouch National School Studios for use by Washington Elementary School; (f) $358.88 from Juvenile Diabetes Research Foundation - School Walk Incentives for use by Jefferson School; (g) $2,000 from NJ State Council Knights of Columbus for use by John Olivio’s students at Union High School; (h) $1,044 from Lifetouch National School Studios for use by Connecticut Farms School; (i) $1,145 from Lifetouch National School Studios for use by Battle Hill Elementary School; (j) $1,305.63 from Lifetouch National School Studios for use by Jefferson School;(k) $1,145 from Lifetouch National School Studios for use by Hannah Caldwell Elementary School; (l) $1,160 from Lifetouch National School Studios for use by Burnet Middle School
**F-12. The committee recommends and I so move that the board approve Refunding Bond Ordinance in accordance with the information in the hands of each board member.
**F-13. The committee recommends and I so move that the board re-approve Form and Sale Resolution in connection with Bond Refunding in accordance with the information in the hands of each board member.
J. Operations Committee Resolutions:
O-1. The committee recommends and I so move that the board affirm the Superintendent's resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period November 17 to December 12, 2014.
O-2. The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2, the board approve bus emergency evacuation and security drill reports in accordance with the information in the hands of each board member.
O-3. The committee recommends and I so move that the board approve Change Order #1 from Envirocon, LLC, 490 Schooley's Mountain Road, Hackettstown, NJ to refund Unused Contingency Allowance in the amount of $53,900 in accordance with the information in the hands of each board member.
**O-4. The committee recommends and I so move that the board approve Contingency Change from Silva's Mechanical Services, Inc., 171 Midland Avenue, Kearny, NJ 07032 to furnish and install one reconditioned Shipco 117 gal duplex condensate/boiler feed unit with all required pipe fittings and valves in the total amount of $11,475.20 leaving a remaining Owner's Contingency Reserve of $115,614.61.
DISCUSSION ITEMS:
1. Request for use of Hamilton School from Pastor Richard Starling, Christ Community Church on Sundays from 9 a.m. to noon and Thursday evenings from 7 to 10 p.m.
2. Request for approval of tour of Burnet Middle School by Union High School Class of 1965 on October 10, 2015 at 11 a.m.
3. Traffic Pattern at Hannah Caldwell Elementary School
4. Use of Hannah Caldwell Elementary School by Township of Union Police Department for Santa in Blue toy collection on Saturday, December 13, 2014
K. Personnel Committee Resolutions:
**P-1. The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.
P-2. The Superintendent recommends, the committee concurs and I so move that the board amend 2014-2015 Substitute Lists in accordance with the information in the hands of each board member.
**P-3.The Superintendent recommends, the committee concurs and I so move that the board approve leaves of absence for the following staff: (a) Sarah A. McCulloh, LSW, districtwide transition coordinator, unpaid medical leave for the period December 16, 2014 through February 15, 2015; (b) Krystal Galante, teacher at Washington School, extended child rearing leave for the period January 5, 2015 through the end of the 2014-2015 school year; (c) Nicole McGuire, teacher at Jefferson School, leave of absence for the period December 1, 2014 through February 28, 2015; (d) Patricia Davis, pre-k teacher at Hannah Caldwell Elementary School, extended child rearing leave for the period January 5, 2015 through February 10, 2015; (e) Joan Permison, art teacher at Union High School, intermittent family leave starting immediately and continuing through the 2014- 2015 school year
P-4. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff: (a) Mariann Chinsky, art teacher at Franklin Elementary School, effective February 1, 2015 (retirement); **(b) Linda Britt, cafeteria/playground assistant at Hannah Caldwell Elementary School, effective December 1, 2014; **(c) Nina Sivolella, teacher assistant at Hannah Caldwell Elementary School, effective immediately; **(d) Raquel Martins, teacher assistant at Washington Elementary School, effective December 1, 2014; **(e) Melanie Simoes, teacher assistant at Battle Hill School, effective December 12, 2014
P-5. The Superintendent recommends, the committee concurs and I so move that the board amend Resolution Providing Salary and Fringe Benefits for Central Office Personnel to include Facilities Coordinator in accordance with the information in the hands of each board member.
P-6. The Superintendent recommends, the committee concurs and I so move that the board amend resolution P-5 which was approved November 18, 2014 for Education, Inc., 20 Main Street, Unit 2, Plymouth, Massachusetts to provide bedside instruction on an “as needed” basis for the 2014-2015 school year to include Caitlin McCaffrey and Tracy Vail as certified teachers at a rate not to exceed $15,000.
P-7. The Superintendent recommends, the committee concurs and I so move that the board approve certified teacher, Autumn D. Florez, employed by Brookfield Academy, Inc., 1009 Berlin Road Cherry Hill, NJ to provide bedside instruction for a district student on an “as needed” basis for the 2014-2015 school year in an amount not to exceed $3,000 in accordance with the information in the hands of each board member. (7693-11-150-100-320-01-19)
P-8. The Superintendent recommends, the committee concurs and I so move that the board approve certified teacher, Debra L. Turner, employed by Middlesex Regional Educational Services Commission to provide bedside instruction for district students on an “as needed” basis for the 2014-2015 school year in an amount not to exceed $2,500 in accordance with the information in the hands of each board member. (7639-11-150-100-320-01-19)
P-9. The Superintendent recommends, the committee concurs and I so move that the board approve Curriculum Writing Teams in accordance with the information in the hands of each board member.
**P-10. The Superintendent recommends, the committee concurs and I so move that the board approve Karen Rago as a volunteer to assist in monitoring extracurricular activities for students effective immediately. This is a volunteer position at no cost to the district
L. Policy Committee
POL-1. The committee recommends and I so move that the board adopt Series 9000 Bylaws of the Board in accordance with the information in the hands of each board member.
M. Approval of Bills
The committee recommends and I so move that the board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
N. Unfinished Business
O. New Business
1. Board of Education meeting dates for 2015 (to be approved at the Organization Meeting scheduled on January 6, 2015)
P. Comments from the Public
Q. Adjournment _______________ p.m.
