Tuesday, April 10, 2018 - worksession - 7 p.m. - Administration Building, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, April 10, 2018 - 07:00 pm

Township of Union Board of Education, worksession, Tuesday, April 10, 2018 - 7:00 p.m. - Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – APRIL 10, 2018

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

1. February 13, 2017 – worksession

2. February 13, 2017 – executive session

3. February 20, 2017 – regular meeting

4. February 20, 2017 – executive session

G. Communications

LETTER FROM DERRICK WATKINS

Thank you letter from Derrick Watkins - Holy Spirit Union Red Hawks.

LETTER FROM TOWNSHIP OF UNION

Letter from Township of Union requesting to renew partnership with Union High School for Great Inflatable Race and Food Truck Festival on May 12, 2018 and to use UHS parking lots and football field and track.

REQUEST FOR EXTENSION OF LEAVE – ATZBI

Request for extension of unpaid maternity/non FMLA/non NJFLA leave from Erin Atzbi, science teacher-Union High School, updated return date of September 3, 2019.

REQUEST FOR LEAVE – CARLIN

Request for unpaid non FMLA medical leave from Anthony Carlin, part-time café aide-Livingston Elementary School, April 13, 2018 to June 22, 2018.

REQUEST FOR EXTENSION OF LEAVE – CERCIELLO

Request for extension of unpaid maternity non FMLA/non NJFLA leave from Michelle Cerciello, physical education/health teacher-Union High School, with a new return date of September 1, 2019.

REQUEST FOR INTERMITTENT LEAVE – CIAMPI

Request for unpaid intermittent FMLA/NJFLA (concurrently) from Anthony Ciampi, custodian-Burnet Middle School, from July 13, 2018 to July 13, 2019.

REQUEST FOR LEAVE – CLARKE

Request for unpaid non FMLA/non NJFLA leave from Hazel Clarke, part-time café aide-Franklin Elementary School, March 27, 2018 and with a return date of April 9, 2018.

REQUEST FOR EXTENSION OF LEAVE – HOUSE

Request for unpaid maternity/non FMLA/non NJFLA leave from Danielle House, teacher-Hannah Caldwell Elementary School, updated return date of September 3, 2018.

REQUEST FOR LEAVE – HUTCHINSON

Request for paid maternity and unpaid FMLA/NJFLA (concurrently) from Randi Hutchinson, supervisor ELA grades 5-12-districtwide, August 27, 2018 to November 25, 2018.

REQUEST FOR EXTENSION OF LEAVE – PARKHURST

Request for extension of unpaid maternity/non FMLA/non NJFLA leave from Jennifer Parkhurst, school counselor-Connecticut Farms Elementary School, updated return date of June 1, 2018.

REQUEST FOR LEAVE – WEBER

Request for unpaid FMLA medical leave from Patricia Weber, teacher-Franklin Elementary School, March 26, 2017 to May 2, 2018.

LETTER OF RESIGNATION – AARON

Letter of resignation from Charlene Aaron, Café Aide only – Jefferson School, effective March 19, 2018.

LETTER OF RETIREMENT – BANKS

Letter of resignation, for purpose of retirement, from Linda Banks, teacher-Burnet Middle School, effective July 1, 2018.

LETTER OF RETIREMENT – D’ELIA

Letter of resignation, for purpose of retirement, from Doris D’Elia, Library Media Specialist-Jefferson School, effective June 30, 2018.

LETTER OF RETIREMENT – DROBAN

Letter of resignation, for purpose of retirement, from Suzanne Droban, English teacher-Burnet Middle School, effective July 1, 2018.

LETTER OF RETIREMENT – ESPOSITO

Letter of resignation, for purpose of retirement, from Maureen Esposito, 10-month secretary-Franklin Elementary School, effective June 30, 2018.

LETTER OF RETIREMENT – GENOVA

Letter of resignation, for purpose of retirement, from Vita Ann Genova, teacher-Livingston Elementary School, effective June 30, 2018.

LETTER OF RETIREMENT – HOLDWRIGHT

Letter of resignation, for purposes of retirement, from Catherine Holdwright, English teacher-Burnet Middle school, effective July 1, 2018.

LETTER OF RETIREMENT – HOFFMAN

Letter of resignation, for purpose of retirement, from Karen Hoffman, school counselor-Jefferson Elementary School, effective June 30, 2018.

LETTER OF RETIREMENT – JOSEPH

Letter of resignation, for purpose of retirement, from Gaililee Joseph, bus drive-districtwide, effective June 22, 2018.

LETTER OF RETIREMENT – MOREIRA

Letter of resignation, for purpose of retirement, from Claire M. Moreira, 10-month secretary-Battle Hill Elementary School, effective July 1, 2018.

LETTER OF RETIREMENT – MACHESKA

Letter of resignation, for purpose of retirement, from Elizabeth Macheska, teacher-Washington Elementary School, effective June 30, 2018.

LETTER OF RETIREMENT – NICHOLS

Letter of resignation, for purpose of retirement, from Shirley Nichols, teacher-Livingston Elementary School, effective May 1, 2018.

LETTER OF RETIREMENT – WAGER

Letter of resignation, for purpose of retirement, from Richard Wager, custodian-Jefferson School, effective July 1, 2018.

LETTER OF RETIREMENT – WALTER

Letter of resignation, for purpose of retirement, from Elizabeth Walter, math teacher-Burnet Middle School, effective July 1, 2018

LETTER OF RETIREMENT – SANTORA

Letter of resignation, for purpose of retirement, from Donna Santora, teacher-health related- Union High School, effective July 1, 2018.

REQUEST FOR INTERMITTENT LEAVE – HOLMES

Request for paid intermittent FMLA/NJFLA from Sharon Holmes, paraprofessional-Burnet Middle School, April 2, 2018 to April 2, 2019

H. Superintendent’s Report

1. Certificates – Recognize students of UHS for outstanding leadership

2. Certificates – Students and staff for participation of Parent Google Workshop

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB

Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period March 1, 2018 to March 30, 2018, in accordance with the information in the hands of each Board member.

E-2. APPROVAL OF 2018-2019 CALENDARS

Approval of the 2018-2019 calendars, in accordance with the information in the hands of each Board member.

E-3. APPROVE SECONDARY PULL/OUT, REPLACEMENT PROGRAM

Approve the establishment of a secondary pull/out, replacement program, 6^th grade at Kawameeh Middle School, effective September 1, 2018, in accordance with the information in the hands of each Board member.

E-4. APPROVE SUMMER BRIDGE LEARNING CAMP

Approve Summer Bridge Learning Camp for students currently enrolled in District entering into grades 1-5 from July 9, 2018 to July 26, 30 and 31, 2018 (Monday-Thursday) for the following schools: (a) Hannah Caldwell Elementary School – grades 4-5, (b) Livingston Elementary School – grades 2-3 and (c) Washington Elementary School – grade 1.

E-5. APPROVE NEW START TIME – ELEMENTARY SCHOOLS

Approve the new start time of the school day to 8:45 a.m. for grades K-4 for the following elementary schools: Battle Hill, Connecticut Farms, Franklin, Hannah Caldwell, Livingston and Washington.

E-6. APPROVE CHANGE OF BLOCK SCHEDULING – MIDDLE SCHOOLS

Approve the change of block scheduled at Kawameeh Middle School and Burnet Middle School to a standard scheduling, in accordance with the information in the hands of each Board member.

E-7. APPROVE CHILD OF EMPLOYEE #10442 TO ATTEND UNION TOWNSHIP PUBLIC SCHOOLS

Approve child of Employee #10442 to attend Union Township Public Schools for the 2018-2019 school year, tuition free, in accordance with the non-public information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated March 31, 2018 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated March 31, 2018 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of March 31, 2018 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                         Dated

            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of March 31, 2018 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2017-2018 STATE CONTRACT VENDORS

Approve the amended list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	77/Theatre	World Stage – main lighting rental for Peter Pan	$8,900.00 (not to exceed)
Union High School	2045/Music	Gertrude Hawk – approved fundraiser	$3,925.53
Kawameeh Middle School	41/Musical Production	Sasi 5 Apparel – t-shirt sales for Alice in Wonderland	$1,123.00
Kawameeh Middle School	41/Musical Production	Marianne Deczynski – purchase supplies to make costumes for Alice in Wonderland Jr.	$2,500.00 (approx.)
Kawameeh Middle School	41/Musical Production	C&R Graphics – playbills for Alice in Wonderland Jr.	$1,375.00
Burnet Middle School	Drama Club	CMT Sound Systems LLC – school play	$3,818.00
Union High School	2205/Senior Class	Dave and Busters – UHS Senior Class trip deposit	$3,149.25
Union High School	2205/Senior Class	Dave and Busters – UHS Senior Class trip	$9,000.00 (not to exceed)
Union High School	2205/Senior Class	Trans Ed – UHS Senior Class trip transportation	$3,666.00
Union High School	2012/Senior Prom	Cheryl Fiske – supplies needed for prom	$1,138.52 (not to exceed)
Burnet Middle School	Music	Music in the Park – admission (30) (June 1, 2018)	$1,493.00
Burnet Middle School	Music	Music in the Park – tickets (85) (June 1, 2018)	$4,355.00
Burnet Middle School	Music	Villani Bus Company – transportation to Music in the Park (June 1, 2018)	$3,240.00

F-10. APPROVE 2017-2018 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Selling lanyards for the day of silence	April 27, 2018	UHS GSA – raise money for senior scholarships 2018-2019 and donate money to Pride Center, in Highland Park, NJ
Popcorn Sale	April 25, 2018 to May 16, 2018	Kawameeh Student Council – raise funds for 8^th grade trip
Shoprite Bagging Fundraiser	May 12, 2018	UHS-Hiking Club – raise funds for end of year trip

F-12. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
Life Touch	Livingston Elementary School	$763.20
Pfizer-YourCause, LLC	Livingston Elementary School	$100.00
Pfizer-YourCause, LLC	Livingston Elementary School	$100.00
Bottling Group LLC-FSV (Pepsi)	Union High School	$547.13

F-13. APPROVE RENEWAL OF PETTY CASH FUND FOR 2018-2019 SCHOOL YEAR

Approve the renewal of the following petty cash fund for the 2018-2019 school year:

Fund Amount Resp. Indiv.

Board Secretary $500 Mr. Brennan

F-14. APPROVE FIRMS TO PROVIDE ENVIRONMENTAL ENGINEERING

Approve extension of terms for the following firms to provide environmental engineering, as assigned by the Superintendent of schools, for the period of January 1, 2018 to December 31, 2018 to (a) Omega, (b) Pars and (c) RV&A.

F-15. APPROVE FIRMS TO PROVIDE CIVIL ENGINEERING SERVICES

Approve extension of term for the following firms to provide civil engineering, as assigned by the Superintendent of schools, for the period of January 1, 2018 to December 31, 2018 to (a) The Reynolds Group, (b) Suburban Consulting, and (c) LAN Associates.

F-16. APPROVE FIRMS FOR ARCHITECTURAL SERVICES

Approve extension of term for the following firms for architectural services, as assigned by the Superintendent of schools, for the period of January 1, 2018 to December 31, 2018 to (a) Parette Somjen Architects LLC, (b) EI Associates, and (c) DiCara Rubino Architects.

F-17. APPROVE INCREASE IN P.O. #18-01211 – CAROTENUTO

Approve an increase to P.O. #18-01211 with Isabel Carotenuto, MD to provide Neurology evaluation services for the 2017-2018 school year from $6,000 to $9,200. This increase is necessary as a result of student need, in accordance with the information in the hands of each Board member.

F-18. APPROVE PHOENIX ADVISORS

Approve renewing agreement with Phoenix Advisors to manage secondary market disclosure obligations for continued compliance with disclosure requirements, in accordance with the information in the hands of each Board member.

F-19. APPROVE AMENDED LIST OF STUDENT ACTIVITY ACCOUNTS

Approve amended list of Student Activity Accounts, in accordance with the information in the hands of each Board member.

F-20. APPROVE INCREASE IN PROPOSAL – PETER B. FALLON, ESQ.

Approve increase in proposal in the amount of $1,800 for Peter B. Fallon, Esq. to provide services for an independent investigation of affirmative action complaint at an hourly rate of $165 per hour (new total $6,800), in accordance with the non-pubic information in the hands of each Board member.

F-21. For informational purposes only – vote not required. List of legal services for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

J. Grievance/Negotiations Committee

Upon recommendation of the Superintendent of Schools, the Grievance/Negotiations Committee presents the following resolution for the Board’s consideration:

G-1. APPROVE MEMORANDUM OF AGREEMENT – UTEA

Approve Memorandum of Agreement (MOA) between the Union Township Board of Education and the Union Township Education Association (UTEA) for the for the contract term September 1, 2017 through August 31, 2020, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolution for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

DISCUSSION ITEM:

1. Letter from Township of Union requesting to renew partnership with Union High School for Great Inflatable Race and Food Truck Festival on May 12, 2018 and to use UHS parking lots and football field and track.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1. PERSONNEL ACTIONS

Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE SUBSTITUTE LISTS

Approve Substitute Lists for the 2017-2018 school year in accordance with the information in the hands of each Board.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Resignations

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Aaron, Charlene	P/T Café Aide Only	Jeff	3/19/18	Resignation of Café only.	She will remain in transportation.

Retirements

Name	Position	Location	Effective Date: (Noted on letter)	Reason	Date of Hire Not including leave of absences. (May include Substituting history)	Attendance to BOE meeting
Banks, Linda	Teacher of Mathematics	BMS	7/1/18	Retirement	9/1/98
D’Elia, Doris	Library Media Specialist	Jeff	6/30/18	Retirement	11/1/95
Droban, Suzanne	Teacher of English	BMS	7/1/18	Retirement	9/1/88
Esposito, Maureen	10 Month Secretary	Frank	6/30/18	Retirement	10/16/2000
Genova, Vita Ann	Elementary Teacher	Liv	6/30/18	Retirement	9/1/2000
Holdwright, Catherine	Teacher of English	BMS	7/1/18	Retirement	10/16/97
Hoffman, Karen	School Counselor	Jeff	6/30/18	Retirement	9/1/79
Joseph, Galilee	Bus Driver	DW/Trans	6/22/18	Retirement	10/12/04
Moreira, Clair	10 Month Secretary	BH	7/1/18	Retirement	6/30/18
Macheska, Elizabeth	Elementary Teacher	Wash	6/30/18	Retirement	9/1/92
Nichols, Shirley	Elementary Teacher	Liv	5/1/18	Retirement	9/1/97
Santora, Donna	Teacher/Health Related	UHS	7/1/18	Retirement	01/25/93
Wager, Richard	Custodian	Jeff	7/1/18	Retirement	4/25/05
Walter, Elizabeth	Teacher of Mathematics	BMS	7/1/18	Retirement	9/1/99

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Leave of Absences

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/Corrections: All tentative approvals are pending required documentation.
Atzbi, Erin	Teacher of Science	UHS	Extension Return 9/3/19	Extension of Unpaid Maternity Leave/Non FMLA/Non NJFLA	Org. leave began 9/5/17. FMLA/NJFLA allotted 12 weeks exhausted.
Carlin, Anthony	P/T Café Aide	Liv	4/13/18-6//22/18	Unpaid Medical Leave/Non FMLA	Does not meet FMLA requirements.
Cerciello, Michelle	Physical Education/Health Teacher	UHS	Extension Return 9/1/19	Extension of Unpaid Maternity Leave/Non FMLA/Non NJFLA	Org. leave began 1/3/17. FMLA/NJFLA allotted 12 weeks exhausted.
Ciampi, Anthony	Custodian	BMS	7/13/18-7/13/19	Unpaid Intermittent FMLA/NJFLA (Concurrently)	FMLA/NJFLA not to exceed 12 weeks.
Clarke, Hazel	P/T Café Aide	Frank	3/27/18-4/9/18	Unpaid Medical Leave/Non FMLA	Does not meet FMLA requirements.
House, Danielle	Elementary Teacher	HC	Extension Return 9/3/18	Extension of Unpaid Maternity Leave/Non FMLA/Non NJFLA	Org. leave began 9/18/17. FMLA/NJFLA allotted 12 weeks exhausted.
Hutchinson, Randi	Supervisor ELA, 5-12	DW	8/27/18-11/25/18	Paid Maternity and Unpaid FMLA/NJFLA (Concurrently)	FMLA/NJFLA not to exceed 12 weeks.
Parkhurst, Jennifer	School Counselor	CF	Extension Return 6/1/18	Extension of Unpaid Maternity Leave/Non FMLA/Non NJFLA	Org. leave began 9/11/17. Org. leave began 9/11/17. FMLA/NJFLA allotted 12 weeks exhausted.
Weber, Patricia	Elementary Teacher	Frank	3/26/18-5/2/18	Unpaid Medical FMLA Leave	3/26/18-5/2/18
Holmes, Sharon	Paraprofessional	BMS	4/2/18-4/2/19	Paid Intermittent FMLA/NJFLA (Concurrently)	Not to exceed 12 weeks.

P-5. APPROVE DESIGNEE – STUDENT ACTIVITIES ACCOUNT

Approve Vincent Rettino as a designee for the ConnectOne “Hannah Caldwell Elementary School Student Activities Account,” at no cost to the District.

P-6. APPROVE EMPLOYMENT CONTRACT – VIEIRA

Approve Employment Contract of Manuel E. Vieira, Assistant Business Administrator for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

L. Policy Committee

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS ALLOWED TO COMPLETE 2017-2018 SCHOOL YEAR

Approval be given to allow three (3) student to complete the 2017-2018 school year, in accordance with the non-public information in the hands of each Board member.

N. Technology Committee

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.