Worksession, Tuesday, April 9, 2019 at 7:00 p.m. Administration Building, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, April 9, 2019 - 07:00 pm

Township of Union Board of Education, worksession meeting, Tuesday, April 9, 2019 at 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – APRIL 9, 2019

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

1. January 3, 2019 – reorganization meeting

2. January 8, 2019 – worksession

3. January 15, 2019 – regular meeting

4. January 15, 2019 – executive session

G. Communications

REQUEST FROM TOWNSHIP OF UNION

Letter request from Township of Union to use Jefferson School to host a special assembly in support of Autism Awareness on May 8, 2019..

REQUEST FROM DEPARTMENT OF ARMY – JROTC

Letter request from Colonel Alvardo requesting the JROTC Battalion to host the 2019 North Jersey Raider Challenge on Saturday, May 4, 2019 and to use Union High School facilities.

REQUEST TO USE BATTLE HILL SCHOOL – PASTA NIGHT FUNDRAISER

Request for use of Battle Hill School for Pasta Night Fundraiser on May 3, 2019 from 3:00 p.m. to 9:30 p.m. to raise money for the Jason Lopes Fund and the Chrystal Scretchen Fund.

REQUEST FOR EXTENSION OF LEAVE – BARCA

Request for extension of unpaid child rearing leave from Jamie Barca, special education teacher consultant-Franklin Elementary School, new return date – September 1, 2020.

REQUEST FOR LEAVE – CYBURT

Request for FMLA/NJFLA from Agata Kania Cyburt, German teacher-Union High School, March 14, 2019 - March 15, 2019.

REQUEST FOR LEAVE – MARTONE

Request for paid medical leave followed by unpaid FMLA from Andrew Martone, special education teacher-Burnet Middle School, April 1, 2019 – June 30, 2019.

REQUEST FOR LEAVE – GUTIERREZ

Request for paid medical leave followed by unpaid FMLA from Juan Jose Gutierrez, custodian-Jefferson School, March 6, 2019 – June 21, 2019.

REQUEST FOR LEAVE – NEWELL

Request for paid medical leave (non-FMLA) from Michelle Newell, school psychologist-Union High School, March 14, 2019 – April 22, 2019.

LETTER OF RESIGNATION – DAVIS

Letter of resignation from Ticiana Davis, part-time bus aide-Transportation Department, effective March 8, 2019.

LETTER OF RESIGNATION – GANGEMI

Letter of resignation from Nicole Gangemi, teacher-Hannah Caldwell Elementary School, effective July 1, 2019.

LETTER OF RETIREMENT – SHERIDAN

Letter of resignation, for the purpose of retirement, from Bernadette Sheridan, part-time bus driver-Transportation Department, effective June 30, 2019.

LETTER OF RETIREMENT – BROOKS

Letter of resignation, for the purpose of retirement, from Joseph B. Brooks, custodian-Union High School, effective September 1, 2019.

H. Superintendent’s Report

1. Effective School Solutions (ESS) Presentation - April 9, 2019

2. Presentation by Connecticut Farms – A Song to the School Community

3. Presentation by Hannah Caldwell Elementary School

4. Recognition of Students – A Celebration of Poets

5. Recognition of Hannah Caldwell – Poetic Achievement Award

6. Recognition of Students/Staff – Parent Google Night at Jefferson

7. Recognition of Teachers/Staff – districtwide

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB

Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the month of March, 2019, in accordance with the information in the hands of each Board member.

E-2. APPROVE RESOLUTION AGREEMENT FOR COORDINATED TRANSPORTATION SERVICES – UCESC

Approve resolution agreement for coordinated transportation services for the 2019-2020 school year for special education transportation between the Township of Union Board of Education and the Union County Educational Services Commission, in accordance with the information in the hands of each Board member.

E-3. APPROVE FILM – UNION HIGH SCHOOL

Approve film “The Giver” for Union High School – Grade 12 English Lab, in accordance with the information in the hands of each Board member.

E-4. APPROVE APPLICATION FOR DISTRICT IPADS

Approve Social Story Creator and Library application for installation and use on District IPADs by students and staff. The cost for installations will not exceed $350 for the school year. The cost for installation per IPAD is $29.99, in accordance with the information in the hands of each Board member.

E-5. APPROVE NJSIAA MEMBERSHIP

Approve the membership and dues for the New Jersey State Interscholastic Athletic Association for Union High School Athletic Department for the 2019-2020 school year, in accordance with the information in the hands of each board member.

E-6. APPROVE SUMMER BRIDGE PROGRAM

Approve Summer Bridge Program for students currently enrolled in District entering into grades 1-5 from July 8, 2019 to July 25, 2019 (Monday-Thursday) 8:30 a.m. – 12: 30 p.m. at Hannah Caldwell Elementary School.

E-7. APPROVE PROFESSIONAL DEVELOPMENT PROGRAM AGREEMENT – STRAUSS ESMAY ASSOCIATES

Approve professional development program agreement for a three-hour Harassment, Intimidation and Bullying Program to District staff by Strauss Esmay Associates on May 14, 2019 from 8:30 a.m. to 11:30 a.m., in accordance with the information in the hands of each Board member.

J. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated March 31, 2019 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated March 31, 2019 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of March 31, 2019 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Gregory E. Brennan ____________
Gregory E. Brennan, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of March 31, 2019 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2018-2019 STATE CONTRACT VENDORS

Approve the amended list of the 2018-2019 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Connecticut Farms Elementary School	Grade 4	Liberty Science Center – 4^th grade field trip	$1,532.25
Kawameeh Middle School	41/Drama	Marianne Deczypski – supplies for concession sales for Aladdin Jr.	$2,000.00 (not to exceed)
Burnet Middle School	Drama	Audio Incorporated – sound system for The Wiz Jr.	$4,221.49
Union High School	2018/Senior Awards	Policeman’s Benevolent Association – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Khalid Shahid Memorial Scholarship – Student TBD	$2,000.00
Union High School	2018/Senior Awards	Khalid Shaid Memorial Scholarship – Student TBD	$2,000.00
Union High School	2018/Senior Awards	Douglas M. Krueger Memorial Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Douglas M. Krueger Memorial Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Wayne Russo Memorial Scholarship – Student TBD	$2,500.00
Union High School	2018/Senior Awards	Connect One Bank	$1,000.00
Union High School	2018/Senior Awards	The Connecticut Farms Church Heritage Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	The Vogel Memorial Prize for the Excellence in French – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Jason Lopes Memorial Award – Battle Hill PTA – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Crystal Scretchen Memorial Award – Battle Hill PTA – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Battle Hill Alumni Scholarship – Student TBD	$1,000.00
Union High School	2018/Senior Awards	UHS Class of 1968 – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Union EMS Unit of Union – Student TBD	$1,000.00
Union High School	2018/Senior Awards	Chamber of Commerce – Student TBD	$2,000.00
Union High School	2018/Senior Awards	Chamber of Commerce – Student TBD	$2,000.00
Union High School	2045/Music	Proforma – t-shirts for Disney Trip (band/choir)	$1,472.50
Union High School	2030/NAHS	Senior Awards – transfer for senior scholarship/award ceremony	$1,000.00
Union High School	2051/JROTC	Pantagis Renaissance – military ball and awards banquet decorations, music etc.	$1,000.00
Union High School	2001/Music	Home Depot – building supplies for Chicago	$1,219.21
Union High School	2029/Cheerleading	Varsity Spirit, LLC – cheer team registration for summer camp at Rowan University	$8,000.00 (not to exceed)
Union High School	2045/Music	Gertrude Hawk – fundraiser (Disney Trip/band-choir)	$6,487.37
Union High School	2001/Music	4 Wall Entertainment – lighting equipment rental for Chicago	$8,716.00
Union High School	2214/Senior Class	NJ Fun Services – balance for project graduation	$40,000.00 (not to exceed)

F-10. APPROVE 2018-2019 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2018-2019 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Philly Pretzel Sale	April 26, 2019	Connecticut Farms/Safety Patrol and Student Council – raise funds for end of year field trip; 4^th grade gift at moving p ceremony
Spring Fling	May 17, 2019	KMS/Student Council – to raise funds for end of year activity for all grades; 8^th grade trip to Forest Lodge
Yankee Candle Sale	May 1-June 15, 2019	KMs/Student Council – to raise funds for 8^th grade trip to Forest Lodge
Snack/Bake Sale	May 17, 2019	UHS/Cheerleading – to raise funds for team registration for summer camp
Dress Down Day Fundraiser	June 7, 2019	UHS/Cheerleading – to raise funds for team registration for summer camp
Carwash Fundraiser	June 1, 2019	UHS/Cheerleading – to raise funds for team registration for summer camp
Field Day	May 31, 2019	UHS/Dance/Step Team & Freshman Class – to raise funds for class of 2022
Color Craze (Dance)	May 1, 2019	UHS/NAHS & GSA – to raise funds for the NAHS and GSA
Donut Bake Sale	May 28, 2019	UHS/NJ Science League – to raise funds to help cover cost of tests for club members
Cultural Food/Bake Sale	April 23-May 21, 2019	UHS/ISO – to raise funds for end of year field trip and school show
Multicultural Show	May 31, 2019 or June 14, 2019	UHS/ISO – to raise funds for participating clubs and senior class

F-12. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
Union Township Education Association	Burnet Middle School – yearbook	$175.00
Burnet Parents – Music in the Parks Fundraiser	Burnet Middle School	$1,326.00
Bottling Group LLC-FSV	Union High School	$250.20

F-13. APPROVE RENEWAL PETTY CASH FUND FOR THE 2019-2020 SCHOOL YEAR

Approve the renewal of the Board Secretary petty cash fund for the 2019-2020 school year: Fund: Board Secretary, Amount: $500; Responsible Individual: Board Secretary.

F-14. APPROVE DISTRIBUTION OF FUNDS – UHS SENIOR SCHOLARSHIP AWARDS

Approve distribution of funds from the following Union High School Senior Scholarship Awards: (a) $100 – Dora D. Feins Achievement Awards Fund, (b) $90 – Dora D. Feins Achievement Awards Fund (cost of two plaques), (c) $100 – Myrtle V. Hassey Awards Fund (two awards - $50 each), (d) $1,500 – Bob O’Dell Scholarship Fund, (e) $1,000 – Ellen S. Rever Memorial Scholarship Fund (two awards - $500 each), (f) $1,000 - Anna Zofay Slobodianyk Memorial Fund (two awards - $500 each).

F-15. APPROVE REVISED TRAVEL EXPENDITURE MAXIMUM

Approve revised Travel Expenditure Maximum ($85,000), in accordance with the information in the hands of each Board member.

F-16. Agenda item tabled to May 14, 2019 worksession (Effective School Solutions, LLC (ESS) .

F-17. APPROVE INCREASE TO PURCHASE ORDER – FIRST CHILDREN, LLC

Approve an increase to P.O. #19-01115 with First Children, LLC to provide behavior supports/assessments to District students and staff for the 2018-2019 school year from $205,000 to not to exceed $380,000.

F-18. APPROVE INCREASE TO PURCHASE ORDER – ASSISTIVE TEK

Approve an increase to P.O. #19-01144 with Assistive Tek to provide assistive technology services for the 2018-2019 school year from $3,700 to $5,900 due to an increased District need per evaluation/IEP determinations.

F-19. APPROVE INCREASE OF PETTY CASH ACCOUNT – UNION HIGH SCHOOL

Approve an increase to the Petty Cash Account for costs associated with students’ IEP driven Community Based Instruction (CBI) for the 2018-2019 school year from $2,400 to $3,900 due to increased need for Union High School.

F-20. For informational purposes only – vote not required. List of legal services for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

F-21. APPROVE AGREEMENT WITH PARENT FOR REIMBURSEMENT

Approve agreement with parent for reimbursement of student's neurological evaluation, in accordance with the non-public information in the hands of each Board member.

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

O-2. APPROVE TERMINATION OF SERVICES – SCIARRILLO LAW FIRM

Approve termination of legal services with the law firm of Sciarrillo Cornell Merlino McKeever & Osborne, LLC effective April 9, 2019 .

DISCUSSION ITEMS:

1. REQUEST FROM TOWNSHIP OF UNION - Letter request from Township of Union to use Jefferson School to host a special assembly in support of Autism Awareness on May 8, 2019.

2. REQUEST FROM DEPARTMENT OF ARMY – JROTC - Letter request from Colonel Alvardo requesting the JROTC Battalion to host the 2019 North Jersey Raider Challenge on Saturday, May 4, 2019 and to use Union High School facilities.

3. REQUEST TO USE BATTLE HILL SCHOOL – PASTA NIGHT FUNDRAISER – Letter request for use of Battle Hill School for Pasta Night Fundraiser on May 3, 2019 from 3:00 p.m. to 9:30 p.m. to raise money for the Jason Lopes Fund and the Chrystal Scretchen Fund.

O-3. APPROVE REQUEST FROM TOWNSHIP OF UNION

Approve request from Township of Union to use Jefferson School to host a special assembly in support of Autism Awareness on May 8, 2019, in accordance with the information in the hands of each Board member.

O-4. APPROVE REQUEST FROM DEPARTMENT OF ARMY – JROTC

Approve request from Colonel Alvardo requesting the JROTC Battalion to host the 2019 North Jersey Raider Challenge on Saturday, May 4, 2019 and to use Union High School facilities, in accordance with the information in the hands of each Board member.

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1. PERSONNEL ACTIONS

Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE SUBSTITUTE LISTS

Approve Substitute Lists for the 2018-2019 school year in accordance with the information in the hands of each Board.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Davis, Ticiana	Part Time Bus Aide	Transportation	3/8/2019	Resignation
Gangemi, Nicole	Elementary Teacher	HC	7/1/2019	Resignation
Sheridan, Bernadette	Part Time Bus Driver	Transportation	6/30/2019	Retirement
Brooks, Joseph	Custodian	UHS	9/1/2019	Retirement

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections: All tentative approvals are pending required documentation.
Barca, Jamie	Special Education Teacher Consultant (LDTC)	Frank	Extension Return 9/1/2020	Unpaid Child Rearing Leave	FMLA/NJFLA entitlement time has been exhausted.
Kania-Cyburt, Agata	Teacher of German	UHS	3/14/2019-3/15/2019	FMLA/NJFLA (Concurrently)	Only two days requested at this time.
Martone, Andrew	Special Education Teacher	BMS	4/1/2019-6/30/2019	Paid Medical Leave and Unpaid FMLA	FMLA entitlement not to exceed 12 unpaid weeks.
Gutierrez, Juan Jose	Custodian-PM	Jeff	3/6/2019-6/21/2019	Paid Medical Leave and Unpaid FMLA	FMLA entitlement not to exceed 12 unpaid weeks.
Newell, Michelle	School Psychologist	UHS	3/14/2019-4/22/2019	Paid Medical Leave Non FMLA	NON FMLA

P-5. APPROVE STIPENDS FOR EMPLOYEE

Approve partial play director stipend-$1,430 and partial school play stipend-$1,430 for Employee #12802, effective December 21, 2018 to April 24, 2019.

P-6. APPROVE STUDENT TEACHERS AND INTERNSHIPS

Approve student teachers and internships for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

P-7. APPROVE AFFIRMATIVE ACTION OFFICERS

Approve Affirmative Action Officers as follows: Appointment of Gerry Benaquista as Affirmative Action Officer, Akua Boakye as Assistant Affirmative Action Officer and Benjamin Kloc as Affirmative Action Officer for classroom practices for the 2019-2020 school year at no cost to the District.

M. Policy Committee

N. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS REMOVED FROM ROLLS

Approval be given to amend the list of students removed from the rolls [one (1) student exited from March 1st through March 29, 2019 (1 from elementary) or a total of twenty-eight (28) students for the 2018-2019 school year] who are not domiciled in this school district and two (2) students who will be allowed to complete the 2018-2019 school year, in accordance with the non-public information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #260547 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

O. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolution for the Board’s consideration:

T-1. APPROVE DISPOSAL OF SURPLUS PROPERTY WITH GOVDEALS

Approve authorizing sale of surplus property through GovDeals pursuant to State Contract A-83453/T2581, in accordance with the information in the hands of each Board member.

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.