THIS MEETING WILL BE HELD AT UNION HIGH SCHOOL LIBRARY, NORTH THIRD STREET, UNION, NJ AT 7 P.M.
TOWNSHIP OF UNION BOARD OF EDUCATION
PUBLIC BUDGET HEARING/REGULAR MEETING AGENDA
APRIL 29, 2014
A. Roll Call
B. Flag Salute
C. Open Public Meetings Act Statement
D. Presentation of the Budget
E. Comments from the Public on Proposed Budget
The Fiscal and Planning Committee recommends and I so move that the 2014-2015 school budget be adopted in accordance with the copy in the hands of each board member, and the following:
1. The committee recommends and I so move that there should be raised for General Funds $81,661,987 for the 2014-2015 school year.
2. The committee recommends and I so move that the board approve advertised capital outlay projects (Fund 12) in the amount of $288,000 in accordance with the information in the hands of each board member.
3. The committee recommends and I so move that the board approve withdrawal from Capital Reserve to Capital Outlay (Fund 12) in the amount of $900,000 for the following projects (a) Washington School Boilers; (b) Livingston School Boilers; (c) Sidewalks District-wide and (d) Union High School Bathrooms in accordance with the information in the hands of each board member.
4. The committee recommends and I so move that the board approve withdrawal from Capital Reserve to Capital Projects (Fund 30) in the amount of $3,100,000 for the following projects: (a) Union High School Electrical Upgrade and (b) Washington School Auditorium A/C in accordance with the information in the hands of each board member.
5. The committee recommends and I so move that the board approve withdrawal from Maintenance Reserve in the amount of $1,000,000 for required maintenance in accordance with the information in the hands of each board member.
6. The committee recommends and I so move that the board approve Travel Expenditure Maximum in the amount of $75,000 in accordance with the information in the hands of each board member.
F. Approval of Minutes:
1. Special Meeting – March 1, 2014
2. Worksession - March 11, 2014
3. Executive Session - March 11, 2014
4. Regular Meeting - March 18, 2014
5. Worksession - April 8, 2014
G. Communications:
1. Letter of resignation from Shaquana Hall, part time bus assistant, effective March 18, 2014.
2. Request from Latesha Jenkins, School Social Worker at Union High School to change unpaid family leave dates to the period March 24 through June 13, 2014.
3. Request from Jennifer Duggan, special education teacher at Battle Hill School to change unpaid family leave to extend to the end of the 2013-2014 school year.
4. Request from Jillian Semon, math teacher at Burnet Middle School for extended child rearing leave for the entire 2014-2015 school year.
5. Request from Lauren Weissberg, School Counselor at Union High School to extend unpaid family leave through June 24, 2014.
6. Request from Jamie Raczynski, teacher at Hannah Caldwell School to extend child rearing leave for the entire 2014-2015 school year.
7. Letter of resignation from Shaniquah Street, part-time bus assistant, effective March 20, 2014
8. Request from Genevieve Reis, 10 month secretary at Union High School for extended medical leave until May 12, 2014.
9. Request from Tara Wisiak, School Psychologist at Kawameeh Middle School for maternity and unpaid family leave for the period June 2, 2014 through October 14, 2014.
10. Request for maternity and unpaid family leave from Erica Santiago, Speech/Language Specialist at Burnet Middle School for the period March 31, 2014 through the end of the 2013-2014 school year.
11. Request from Maura E. Golding, teacher at Jefferson School, for family and child rearing leave for the period January 16, 2014 through May 30, 2014.
12. Letter of resignation from Kimberly Tisdale, 10 month secretary at Franklin School, effective April 25, 2014.
13. Request from "Union's Got Talent" committee to change date of performance from September 13, 2014 to September 6, 2014
14. Letter of resignation from Jason Killian, Supervisor of Special Services, effective July 1, 2014.
15. Letter from Sue Lipstein, President of Township of Union Education Foundation announcing recipients of grants for 2014-2015 school year.
16. Letter of resignation from Patrick W. Martin, Superintendent of Schools, effective July 1, 2014
17. Letter of resignation from Matzila Donner, social studies teacher at Union High School, effective June 26, 2014.
H. Superintendent’s Report
I. Comments from the Public on Resolutions on the Agenda
J. Education/Student Discipline Committee
E-1. The committee recommends and I so move that the board amend out of district atypical student lists and tuitions for the 2013-2014 school year in accordance with the information in the hands of each board member.
E-2. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [three (3) students exited from March 1, 2014 through March 31, 2014 or a total of twenty-four (24) students for the 2013-2014 school year] who are not domiciled in this school district in accordance with the information in the hands of each board member.
E-3. The committee recommends and I so move that the board affirm the Superintendent's resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period March 8, 2014 through April 4, 2014.
E-4. The committee recommends and I so move that the board allow children of staff members to attend Union Public Schools for the 2014-2015 school year at no charge: (a) K.M. – 9th grade at Union High School.
E-5. The committee recommends and I so move that the board approve joint transportation service agreement with Sussex County Regional Cooperative for the 2014-2015 school year in accordance with the information in the hands of each board member.
E-6. The committee recommends and I so move that the board approve the following course proposals for the 2014-2015 school year in accordance with the information in the hands of each board member: (a) Accelerated Math, Grade 5-6 at Jefferson School, Burnet Middle School and Kawameeh Middle School; (b) Applications of Algebra II at Union High School; (c) English Electives - Full Year Courses: EN501 - Creative Writing, Grades 11 and 12, EN502 - Journalism, Grades 10, 11 and 12, EN350 - SAT Prep, Grade 11; (d) English Electives - Half Year Courses: EN503S - Public Speaking, Grades 10, 11 and 12, EN504S - College Writing, Grades 11 and 12, EN505S - The Graphic Novel, Grades 10, 11 and 12, EN506S - Holocaust & Genocide Literature (second half of the year), EN 507S - Young Adult Literature, Grades 10, 11 and 12.
E-7. The committee recommends and I so move that the board approve 2014-2015 calendars in accordance with the information in the hands of each board member.
K. Fiscal and Planning Committee
F-1. The committee recommends and I so move that the Treasurer’s Report dated March 31, 2014 be accepted.
F-2. The committee recommends and I so move that the Secretary’s Report dated March 31, 2014 be accepted.
F-3. Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of March 31, 2014 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
Pursuant to N.J.A.C. 6A:23-2.2(h), we certify that as of March 31, 2014 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
F-4. The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.
F-5. The committee recommends and I so move that the Board approve the following contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) and in accordance with the information in the hands of each board member.
F-6. The committee recommends and I so move that the Board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Mayfair Farms- not to exceed $60,000 – 2014 Senior Prom –Union High School; (b) Cherry Dale Farms – not to exceed $4,500 – football team fundraiser – Union High School Athletics; (c) Metro Fundraising - $4,072.90 – Student Council fundraiser – Kawameeh Middle School; (d) Yankee Candle Fundraising - $1130 – Key Club fundraiser – Union High School; (e) Gertrude Hawk Chocolates - $5,022.46 – chorus/band fundraiser – Union High School; (f) Audio Incorporated- $5,375 – audio rental for Miss Saigon – Union High School; (g) Costume World Consolidated - $8,949.80 – Costume rental for Miss Saigon – Union High School; (h) World Stage - $8,500 – Lighting rental for Miss Saigon – Union High School; (i) Gogashi Designs - $1,650 – baseball advertisement booklet – Union High School Athletics; (j) Festivals of Music - $3,789 – Music in the Parks field trip – Burnet Middle School; (k) Villani Bus Company - $2,880 – Music in the Parks field trip – Burnet Middle School; (l) Vision Wear International - $1,183.93 - Heritage Festival t-shirts - Kawameeh Middle School.
F-7. The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.
F-8. The committee recommends and I so move that the Board pre-approve district wide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.
F-9. The committee recommends and I so move that the Board accept the following donations: (a) $715.14 from Life Touch National School Studios for use by Livingston School
F-10. The committee recommends and I so move that the board authorize the Superintendent and the Business Administrator to implement the 2014-2015 school budget and tax levy pursuant to local and state policies.
F-11. The committee recommends and I so move that the board renew the following petty cash fund for 2014-2015 school year:
Report Voucher
Fund Amt Expend Res. Ind. Period Form End of Fiscal Year
Sec’y $500 $500 J. Damato Annual Board Unused sum returned to General Fund
F-12. The committee recommends and I so move that the board authorize the School Business Administrator or the Board Secretary to approve purchase orders not exceeding $36,000 in the aggregate, without advertising for formal bids and without prior approval of the Board. The Board requires a minimum of two (2) competitive quotations in such cases and payment to the applicable vendor shall be approved on the bills and claims. The bid threshold may be awarded without soliciting competitive quotations in accordance with N.J.S.A. 18A:18A-37.
F-13. The committee recommends and I so move that the board approve the following Senior Scholarship Award amounts for 2014 Union High School graduates: (a) Dora D. Feins Achievement Awards Fund for graduating student who will be in a college or specialized vocational program - $100; (b) Dora D. Feins Achievement Awards Fund - $80 for two plaques to deserving students; (c) Myrtle V. Hassey Awards Fund - $100 for two $50 awards to deserving students; (d) Bob O’Dell Scholarship Fund - $1,500 to one deserving student; (e) Geraldine Minieri Memorial Scholarship Fund- Two (2) $250 awards to deserving students who intend to further their education; (f) Ellen S. Rever Memorial Scholarship Fund – Four (4) $500 awards to deserving students; (g) Jack Segale Memorial Award – Two (2) $250 awards – one to a male and one to a female who ran track or cross-country and will continue their education and exhibit dedication to the sport and the will to win; and (h) Anna Zofay Slobodianyk Memorial Fund – Two (2) $500 awards – one presented to a senior student for excellence in Business and one presented to a senior student for excellence in Math; (i) Margaret Fekete Fund – Two (2) $5,000 awards to colleges of two students chosen based on the criteria set forth by the Margaret Fekete Trust.
F-14. The committee recommends and I so move that the board approve submission of FY 2014 IDEA Grant Amendment 1 to allocate the $14,645 unexpended nonpublic funds from the FY2013 IDEA Basic Grant.
L. Operations Committee
O-1. Report receipt of bids received on March 27, 2014 for Science Supplies (Bid #15-01) for the 2014-2015 school year; Vocational Lumber (Bid #15-02) for the 2014-2015 school year; receipt of bids received on April 3, 2014 for Vocational Supplies (Bid #15-03) for the 2014-2015 school year; Tech Occupations Supplies (Bid #15-04) for the 2014-2015 school year; Family/Consumer Science Supplies (Bid#15-05) for the 2014-2015 school year; receipt of bids received on April 10, 2014 for Proposed Boiler Replacements for Washington and Livingston Schools
O-2. The committee recommends and I so move that the board approve advertisement for disposal of equipment which is deemed no longer serviceable in accordance with the information in the hands of each board member.
O-3. The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the board approve the following security drill reports and bus evacuation drill reports in accordance with N.J.A.C. 6A:27-11.2 in accordance with the information in the hands of each board member.
O-4. The committee recommends and I so move that the board approve change of performance date for “Union’s Got Talent” show from September 13, 2014 to September 6, 2014 at Union High School auditorium.
O-5. The committee recommends and I so move that the board award bid for Boiler Replacements for Washington and Livingston Elementary Schools to Silva’s Mechanical Services, 171 Midland Avenue, Kearny, NJ 07032 in the total base bid of $795,500 which includes a $130,000 contingency allowance in accordance with the information in the hands of each board member. Alternates to be awarded as needed at a later date are as follows: Alt W-1 – New Blow-Off Separator Tank - $15,600 (Washington School); Alt L-1 – New Vacuum/Condensate Pump- $46,900 (Livingston School) and Alt L-2- New Blow-Off Separator Tank - $15,600 (Livingston School).
O-6 The committee recommends and I so move that the board approve contract for purchase of real estate from Township of Union in accordance with the information in the hands of each board member.
M. Personnel Committee
P-1. The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.
P-2. The Superintendent recommends, the committee concurs and I so move that the Board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/Playground Aides, Teacher Assistants and Secretaries for the 2012-2013 school year in accordance with the information in the hands of each board member.
P-3. The Superintendent recommends, the committee concurs and I so move that the board approve leaves for the following staff: (a) Latesha Jenkins, School Social Worker at Union High School change unpaid family leave dates to the period March 24 through June 13, 2014; (b) Jennifer Duggan, special education teacher at Battle Hill School to extend unpaid family leave through the end of the 2013-2014 school year; (c) Jillian Semon, math teacher at Burnet Middle School for extended child rearing leave for the entire 2014-2015 school year; (d) Lauren Weissberg, School Counselor at Union High School to extend unpaid family leave through June 24, 2014; (e) Jamie Raczynski, teacher at Hannah Caldwell School, extended child rearing leave for the entire 2014-2015 school year; (f) Genevieve Reis, ten month secretary at Union High School extended medical leave through May 12, 2014; (g) Tara Wisiak, School Psychologist at Kawameeh Middle School, maternity and unpaid family leave for the period June 2, 2014 through October 14, 2014; (h) Maura Golding, teacher at Jefferson School, family and child rearing leave for the period January 16, 2014 through May 30, 2014; (i) Erica Santiago, Speech/Language Specialist at Burnet Middle School maternity and unpaid family leave for the period March 31, 2014 through the end of the 2013-2014 school year;
P-4. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff: (a) Shaquana Hall, part time bus assistant, effective March 18, 2014; (b) Shaniquah Street, part time bus assistant, effective March 20, 2014; (c) Kimberly Tisdale, 10 month secretary at Franklin School, effective April 25, 2014; (d) Jason Killian, Supervisor of Special Services, effective July 1, 2014; (e) Patrick W. Martin, Superintendent of Schools, effective July 1, 2014; (f) Matzila Donner, social studies teacher at Union High School, effective June 26, 2014
P-5. The Superintendent recommends, the committee concurs and I so move that the board approve Curriculum Writing Teams in accordance with the information in the hands of each board member.
P-6. The Superintendent recommends, the committee concurs and I so move that the board approve Engagement and Fee Agreement with Jackson Lewis, Attorneys at Law, 220 Headquarters Plaza, Morristown, New Jersey in connection with the matter of D.C. (Allied World Claim No. 2014004711 in an amount not to exceed $25,000 in accordance with the information in the hands of each board member.
P-7. The Superintendent recommends, the committee concurs and I so move that the board approve ACES (Assessments Counseling and Education Services) 147 Columbia Turnpike, Suite 307, Florham Park, NJ 07932 to provide evaluations on Deaf and Hard of Hearing students at a rate of $900 per evaluation not to exceed $3600 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct #11-000-219-320-01-19)
P-8. The Superintendent recommends, the committee concurs and I so move that the board approve increase of Purchase Order #14-01229 for Cross County Clinical Ed. Services from $4,950 to $7,625 an increase of $2,675 in accordance with the information in the hands of each board member.
P-9. The Superintendent recommends, the committee concurs and I so move that the board approve Dr. Brian Kaufman to present para-professional training at a rate of $40 per hour not to exceed 2 hours or $80 for preparation and not to exceed 10 hours or $400 for presentation for the 2013-2014 school year. (Acct #11-000-223-110-01-19)
P-10. The Superintendent recommends, the committee concurs and I so move that the board approve the following staff to provide presentations on the VB-MAPP Assessment to district staff during the 2013-2014 school year at a rate of $40 per hour plus $40 per hour for preparation, not to exceed $240 per presenter: (a) Brian Kaufman, (b) Alexia Moriello and (c) Lisa Cassano. (Acct #11-000-223-110-01-19)
P-11. The Superintendent recommends, the committee concurs and I so move that the board approve Joanne Timpano, District Occupational Therapist, to provide presentations on Assistive Technology to district staff during the 2013-2014 school year at a rate of $40 per hour plus $40 per hour for preparation, not to exceed $480. (Acct #11-000-223-110-01-19)
P-12. The Superintendent recommends, the committee concurs and I so move that the board approve Child Development Center, 703 Main Street, Paterson, NJ to perform neurodevelopmental evaluations at a rate of $400 per evaluation, not to exceed $4000 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct #11-000-219-320-01-19)
P-13. The Superintendent recommends, the committee concurs and I so move that the board approve resolution providing salary and fringe benefits for Central Office Personnel in accordance with the information in the hands of each board member.
P-14. The Superintendent recommends, the committee concurs and I so move that the board approve the reduction in workforce of employees contained on the attached list (to be provided) for the 2014-2015 school year.
N. Policy Committee
POL-1. The committee recommends and I so move that the board approve Policy Series 6000 – Instruction in accordance with the information in the hands of each board member.
POL-2. The committee recommends and I so move that the board approve revised Policy File Code 4119.26/4219.26 -- Staff Use of Internet Social Networks and Other Forms Electronic Communication in accordance with the information in the hands of each board member.
O. Grievance/Negotiations Committee
G-1. The committee recommends and I so move that the board approve Memorandum of Agreement with The Union Township Association of School Administrators in accordance with the information in the hands of each board member.
G-2. The committee recommends and I so move that the board approve settlement agreement in connection with Grievance HS-13-12 in accordance with the information in the hands of each board member.
P. Approval of Bills
The Committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
Q. Unfinished Business
R. New Business
S. Comments from the Public
T. Adjournment p.m.
