Township of Union Board of Education, Tuesday, December 8, 2015 at 7:00 p.m., James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey | Township of Union Public Schools

Date

Tuesday, December 8, 2015 - 07:00 pm

The Township of Union Board of Education, Tuesday, December 8, 2015 at 7:00 p.m. at the James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. This meeting is now a meeting at which action will be taken.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA

December 8, 2015

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from the public on proposed resolutions in bold only

E. Approval of Minutes:

1. October 13, 2015 – worksession minutes

2. October 13, 2015 – executive session minutes

3. October 20, 2015 – regular meeting minutes

F. Communication

Letter of resignation from Shundell Jones, paraprofessional at Livingston Elementary School, effective November 30, 2015.
Letter of resignation from Dayna Lardinelli, teacher at Burnet Middle School, effective January 25, 2016.
Request for maternity and unpaid family leave from Laura Leibrock, biology teacher at Union High School, effective January 29, 2016 and with a return date of June 6, 2016.
Request for maternity and unpaid family leave from Danielle Jurgens, teacher at Hannah Caldwell Elementary School, effective March 2, 2016 and with a return date of June 6, 2016.
Letter from Michal Drivas, Alumni Class of 1996, dated November 10, 2015, requesting to plant a tree on the grounds of Union High School, together with a simple plaque dedicated to those who are no longer with us.
Email request of Austin Lopes, Alumni of UHS Class of 2015, requesting the use of UHS athletic facilities on May 3, 2016 for the alumni game fundraiser for Jason Lopes’ scholarship fund.
Request from Freeholder Sergio Granados, Union County Board of Chosen Freeholders, requesting the use of Union High School on December 20, 2015 from 11:00 a.m. to 7:00 p.m. to host their Holiday Feeding.

F. Superintendent’s Report

1. Presentation by Sergeant Michael Boll re: Santa in Blue/Holiday Feeding

2. Presentation by Kawameeh Middle School at December 15, 2015

3. Presentation by Franklin Elementary School at December 15, 2015

G. Education/Student Discipline Committee Resolutions

E-1.     The committee recommends and I so move that approval be given to amend the 2015-2016 out-of-district atypical student placement list, in accordance with the information in the hands of each Board member.

E-2.     The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [four (4) students exited from November 1st through November 30, 2015 or a total of twenty-one (21) students for the 2015-2016 school year] who are not domiciled in this school district and zero (0) students who will be allowed to complete the 2015-2016 school year, in accordance with the information in the hands of each Board member.

E-3.     The committee recommends and I so move that the Board approve the following Curriculum Guides, in accordance with the information in the hands of each Board member: (a) Comprehensive Physical Education, Grades 6-7-8, Curriculum Guide 2015.

E-4. The committee recommends and I so move that the Board approve Project Graduation Achievement Celebration on June 23, 2015.

E-5. The committee recommends and I so move that the Board approve the Pre-K Skills Checklist, in accordance with the information in the hands of each Board member.

E-6. The committee recommends and I so move that the Board approve the Township of Union Title I District - School Parental Involvement Policy, in accordance with the information in the hands of each Board member.

E-7. The committee recommends and I so move that the Board approve the Consolidated Monitoring Report and Corrective Action Plan, in accordance with the information in the hands of each Board member.

E-8. The committee recommends and I so move that the Board approve PCMG, Inc. (State Award #M-0003; Contract #89854) which acquired EnPointe Technologies previously approved on May 19, 2015 to transition to IEP Direct (Special Education student data tracking system) from Tracker (Contour Data) effective July 1, 2015, in accordance with the information in the hands of each Board member.

E-9. The committee recommends and I so move that the Board approve the following three workshops which will take place in the Burnet Middle School auditorium and same will be funded through Title 1 (Acct #20-231-200-300-31-20-0011) at the rate of $39.10/hr. not to exceed four (4) hours per session: (a) Workshop #1 - "Study Skills & Organizational Skills for Your Child" - 6:30 p.m. on Wednesday, January 20,2016, (b) Workshop #2 - "Making Homework Less Work" - 7:00 p.m. on Wednesday, February 10,2 016, and (c) Workshop #3 - "Improving Parent & Child Communication" - 4:00 p.m. on Wednesday, March 2, 2016, in accordance with the information in the hands of each Board member.

Discussion Items:

Review and findings of Consolidated Monitoring Report and Corrective Action Plan.

H. Fiscal and Planning Committee Resolutions

F-1.      The committee recommends and I so move that the Treasurer’s Report dated November 30, 2015 be accepted.

F-2.      The committee recommends and I so move that the Secretary’s Report dated November 30, 2015 be accepted.

F-3.      Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of November 30, 2015 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Manuel E. Vieira                                                 ____________
                        Manuel E. Vieira, Interim Board Secretary                     Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of November 30, 2015 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.      The committee recommends and I so move that the Board approve line item transfers in accordance with the information in the hands of each Board member.

F-5.      The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a), in accordance with the information in the hands of each Board member.

F-6.      The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.      The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. The committee recommends and I so move that the Board approve the amended list of the 2015-2016 State Contract Vendors to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. The committee recommends and I so move that the Board report on the Official Report of the annual school election held on November 3, 2015 as follows:

(a) Three Year Term: David Arminio 2711

Guy Francis 2121

Jeffrey Monge 1735

Mary Lynn Williams 1612

Maria Sanagustin 1563

Thomas Layden 1318

Nancy Minneci 771

Carl Cole, Sr. 334

(b) One Year Term: Steven Le 1260

F-10. The committee recommends and I so move that the Board approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21), in accordance with the information in the hands of each Board member: (a) Jostens Yearbook - $1,459.63 – Kawameeh Middle School, initial deposit for 2015-16 yearbook, (b) Yankee Candle Fundraising - $1,787.50 – Kawameeh Middle School, (c) Rick Everett Productions & Events – $2,000 - Union High School PAC – main projector rental for “Union Goes to Hollywood”, (d) World Stage - $2,400 – Union High School PAC – main lighting rental for “Union Goes to Hollywood”, (e) Audio Incorporated - $4,000 – Union High School PAC – main audio rental for “Union Goes to Hollywood”, (f) Cherrydale Farms – estimate $8,000 - UHS Athletics – football – estimate for cookie dough fundraiser for football team; (g) NJSIAA – UHS Athletics – basketball – estimate $4,000 – estimate of ticket sales for State basketball game (if we are a site for State playoffs)

F-11. The committee recommends and I so move that the Board accept the following donations: (a) Target, in the amount of $32.44, for use by Jefferson Elementary School, (b) NJ State Council Knights of Columbus, in the amount of $2,000, for use by Union Township Board of Education.

F-12. The committee recommends and I so move that the Board approve the amended budget for the Project Unify Grant – Burnet Middle School, previously Board approved on October 20, 2015 (this budget has been amended to account for changes in planned expenditures), in accordance with the information in the hands of each Board member.

F-13. The Superintendent recommends, the committee concurs and I so move that the Board approve an increase to P.O. #16-00804 with Inlingua to provide translation and interpretation services for the 2015-2016 school year from $3,000 to $6,000 to meet the District needs, in accordance with the information in the hands of each Board member.

F-14. The committee recommends and I so move that the Comprehensive annual Financial Report (CAFR) and the Auditor’s Management Report be accepted, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on December 15, 2015).

I. Operations Committee Resolutions

O-1. The committee recommends and I so move that the Board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period November 1, 2015 to December 4, 2015, in accordance with the information in the hands of each Board member.

O-2. The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the Board approve the following security drill and bus evacuation reports for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

O-3. The committee recommends and I so move that the Board approve the disposal of (a) ice maker, (b) metal secretary desk, (c) metal two-drawer file cabinet, (d) metal secretary desk, in accordance with the information in the hands of each Board member.

O-4. The committee recommends and I so move that the Board award the RFP for Video Surveillance System to Haig Service Corporation, in accordance with the information in the hands of each Board member.

O-5. The committee recommends and I so move that the Board approve the request from Freeholder Sergio Granados, Union County Board of Chosen Freeholders, requesting the use of Union High School on December 20, 2015 from 11:00 a.m. to 7:00 p.m. to host their Holiday Feeding.

O-6. The committee recommends and I so move that the Board approve the request of United Way of Union County to use a portion of Hamilton School.

Discussion Items:

Letter from Michal Drivas, Alumni Class of 1996, dated November 10, 2015, requesting to plant a tree on the grounds of Union High School, together with a simple plaque dedicated to those who are no longer with us.
Email request of Austin Lopes, Alumni of UHS Class of 2015, requesting the use of UHS athletic facilities on May 3, 2016 for the alumni game fundraiser for Jason Lopes’ scholarship fund.
Traffic flow at Union High School.
Vauxhall Library/Jefferson School parking lot.

K. Personnel Committee Resolutions

P-1.      The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.      The Superintendent recommends, the committee concurs and I so move that the Board amend Substitute Lists for the 2015-2016 school year in accordance with the information in the hands of each Board.

P-3.      The Superintendent recommends, the committee concurs and I so move that the Board accept letters of resignation from the following staff: (a) Shaundell Jones, paraprofessional at Livingston Elementary School, effective November 30, 2015, (b) Dayna Lardinelli, teacher at Burnet Middle School, effective January 25, 2016

P-4.      The Superintendent recommends, the committee concurs and I so move that the Board approve leaves for the following staff: (a) Laura Leibrock, biology teacher at Union High School, maternity and unpaid family leave effective January 29, 2016 and with a return date of June 6, 2016, (b) Danielle Jurgens, teacher at Hannah Caldwell Elementary School, maternity and unpaid family leave effective March 2, 2016 and with a return date of June 6, 2016.

P-5. The Superintendent recommends, the committee concurs and I so move that the Board approve restoration of increments for Employee #9543, effective immediately.

P-6. The Superintendent recommends, the committee concurs and I so move that the Board approve the General Release and Waiver for Employee #11368, effective November 24, 2015.

P-7. The Superintendent recommends, the committee concurs and I so move that the Board approve the following Curriculum Writing Teams at a rate of $20/hr. per person (with a not to exceed maximum of 15 hours per guide per person - not to exceed $300 per person): (a) Physics Curriculum Guide – Michael DiPaolo.

P-8. The Ad Hoc Committee recommends, the committee concurs and I so move that the Board accept the proposal of Sciarrillo, Cornell Merlino, McKeever & Osborne, LLC to provide General Counsel Services.

L. POLICY

Discussion Items:

1. Policy 3541.1 - Transportation Routes and Services

2. Policy 4231/4231.1 - Staff Development; Inservice Education/Visitation/Conferences

3. Policy 7550 - Naming and Dedication of Facilities

4. Policy 5118 - Nonresidents

M. Approval of Bills

The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.