Township of Union Board of Education, worksession meeting, Tuesday, April 12, 2016 at 7:00 p.m. at the James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey | Township of Union Public Schools

Date

Tuesday, April 12, 2016 - 07:00 pm

Township of Union Board of Education, worksession meeting, Tuesday, April 12, 2016 @ 7:00 p.m. at the James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken at this meeting.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – April 12, 2016

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions in BOLD

E. Approval of Minutes:

1. February 5, 2016 – special meeting

2. February 9, 2016 – worksession

3. February 9, 2016 – executive session

4. February 10, 2016 – planning session

5. February 16, 2016 – regular meeting

F. Communication

Letter of resignation, for purpose of retirement, from Edward Bitenas, Career Education Teacher at Union High School, effective July 1, 2016.
Letter of resignation, for the purpose of retirement, from Joan-Marie Permison, Art Teacher at Union High School, effective July 1, 2016.
Letter of resignation, for the purpose of retirement, from Dr. Constance Sobon Sensor, RN, nurse at Burnet Middles School, effective June 30, 2016.
Letter of resignation from Kristine Drews, Math Teacher at Union High School, effective July 1, 2016.
Request for paid medical leave from Kevin Hagen, Instrumental Music Teacher at Hannah Caldwell and Connecticut Farms Elementary Schools, for the period from March 15, 2016 with a tentative return date of May 3, 2016.
Letter of resignation from Erica Meyler, part-time transportation, effective March 11, 2016.
Letter of resignation from Kristin Szawan, Special Services Supervisor, effective May 15, 2016.
Request for intermittent unpaid paternity leave under FMLA from Matthew Puorro, teacher at Hannah Caldwell Elementary School, effective September 1, 2016.
Letter of resignation from Megan Diaz, teacher at Livingston School, effective March 22, 2016.
Request for extension of unpaid maternity leave (previous return date of May 2, 2016) from Danielle House, Kindergarten Teacher at Hannah Caldwell Elementary School, to non-FMLA with an extension through June 30, 2016.
Letter of resignation, for the purpose of retirement, from Richard Lorenzo, Computer Teacher at Burnet Middle School, effective June 30, 2016.
Letter from the Union High School Performing Arts Company and Douglas Michael Krueger Scholarship Fund requesting the District to donate space for use for the community fundraiser Union’s Got Talent on May 14^th for auditions and September 24^th for rehearsal and public performance.
Letter from Union High School Class of 1966 to tour Burnet Middle School (former Union High School), Saturday, November 19, 2016 at 11:00 a.m.
Letter of resignation from Collen Yancheck, Teacher’s Assistant at Union High School, effective April 15, 2016.
Letter of resignation, for the purpose of retirement, from Joseph Kohan, Math Teacher at Union High School, effective June 30, 2016.
Email from Shobha Jacob requesting the rental of the Union High School Auditorium on September 10 2016 from 1:00 p.m. to 9:30 p.m. for the “Mitrahs Festival 2016”.
Email from Superintendent of Recreation of the Township of Union requesting Battle Hill Elementary School to participate in celebrating Arbor Day (Friday, April 29, 2016).
Request for extension of current medical leave from April 11, 2016 to June 23, 2016 from Sabine Ghazali, Math Teacher at Union High School.
Request for extension of current unpaid medical leave from April 25, 2016 to May 16, 2016 from Danielle Watson, Teacher's Assistant at Hannah Caldwell Elementary School.
Request for extension of current unpaid FMLA maternity leave from May 1, 2016 to June 23, 2016 from Francesca Minnoia, Resource Classroom Teacher at Jefferson
School

G. Superintendent’s Report

1. JV Basketball, Track and Wrestling Teams and Coaches Recognition – April 19, 2016

2. Presentation by Battle Hill Elementary School – April 19, 2016

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period March 7, 2016 to April 4, 2016, in accordance with the information in the hands of each Board member.

E-2. Approval be given to amend the list of students removed from the rolls [four (4) students exited from March 1st through March 31, 2016 or a total of forty-two (42) students for the 2015-2016 school year] who are not domiciled in this school district and three (3) students who will be allowed to complete the 2015-2016 school year, in accordance with the information in the hands of each Board member.

E-3. Approval of 2016-2017 calendars, in accordance with the information in the hands of each Board member.

E-4. Approval of the following Curriculum Guide(s), in accordance with the information in the hands of each Board member: (a) AP Language and Composition Curriculum Guide 2016 (Curriculum Guide Approved June 2016), (b) EN504S College Writing Curriculum Guide 2016 (Curriculum Guide Approved June 2016).

E-5. Approval of senior topics novels and films for Senior Course 411 Summer Assignments (Union High School for 2016-2017 school year), in accordance with the information in the hands of each Board member.

E-6. Approval of secondary novels and films for 8^th grade, 8^th grade honors, 11^th grade and 12^th grade, in accordance with the information in the hands of each Board member.

E-7. Approval of the following workshop to take place at Hamilton Elementary School: Professional Development Standards Solution Holding, LLC, Aligning Practices with the Common Core State Standards (Grades 2-5), on June 3, 2016 from 9:00 a.m. to 3:00 p.m. at a cost of $2,000 (Account No. 7189/11-000-223-320-01-54-PK05).

E-8. Approval of the following workshop to take place at Hamilton Elementary School: The LeaderinMe Principal’s Academy, on June 28 and June 29, 2016 from 8:30 a.m. to 4:00 p.m. at a cost of $9,991.05(Account No. 7189/11-000-223-320-01-54-PK05).

E-9. Approval of the District Professional Development Plan, in accordance with the information in the hands of each Board member.

E-10. Approval of the (a) Project Unify Field Day Disabilities Awareness proposal and (b) Respect Week Campaign, in accordance with the information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.     That the Treasurer’s Report dated March 31, 2016 be accepted.

F-2.     That the Secretary’s Report dated March 31, 2016 be accepted.

F-3.     Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of March 31, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Manuel E. Vieira                                                ____________
                        Manuel E. Vieira, Interim Board Secretary                     Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of March 31, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. Approve the amended list of the 2015-2016 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

Metro Fundraising	$2,883.90	Kawameeh Middle School – Student Council for cheesecake/magazine fundraising
Union High School Scholarship Awards	$3,500 (approx.)	Union High School Athletics – Scholarships from Athletic Office for seniors graduating
Yankee Candle Fundraising	$1,337.85	Kawameeh Middle School – Student Council for Yankee Candle fundraising for 8^th grade trip
Gertrude Hawk Chocolates	$3,798.12	Union High School – Chorus/Band Fundraiser for spring trip
Fairview Lake Environmental Camp	$3,400.00	Union High School – Campers Fund for payment of camping trip venue
“TOP SECRET”	$3,000.00	Union High School – Project Graduation – deposit for 2016 project graduation
Township of Union Board of Education	$1,050.00	Union High School – K. Brooks Field Trips – for field trip bus payment for Villani Bus Co.
Hummel Integrated Marketing Solutions	$2,460.00	Union High School – UHSPAC for printing of playbills for Mary Poppins
Home Depot Credit Services	$4,288.75	Union High School – UHSPAC for scenery for spring musical Mary Poppins
TBD Student	$1,500.00	Union High School – Senior Awards for the Bob O’Dell Scholarship Fund Award
Villani Bus	$4,631.25	Burnet Middle School – Band – for trip to Dorney Park for Music in the Park Festival
Festival of Music	$5,444.00	Burnet Middle School – Band – for admission to Music in the Park Festival

F-10. Approval be given to amend the 2015-2016 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. Accept the following donations: (a) $203.29 – Target for use by Connecticut Farms Elementary School, (b) $163.84 – Target for use by Livingston Elementary School, (c) $414.81 – Target for use by Washington Elementary School, (d) $102.56 – Target for use by Burnet Middle School, (e) $90.89 – Target for use by Kawameeh Middle School, (f) $859.65 – LifeTouch National School Studio for use by Jefferson School.

F-12. Approve an increase to P.O. #16-01587 with Loving Care Agency Inc. to provide nursing services for the 2015-2016 school year from $30,000 to $40,000 to meet the District’s needs.

F-13. Approve the renewal of the following petty cash fund for the 2016-2017 school year:

Fund Amount Expend Res. Ind. Period Form

Sec’y $500 $500 M. Vieira Annual Board

F-14. For informational purposes only – vote not required. List of legal services for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

F-15. Approve a revision to distribution of funds to the Union High School Booster Association from the following Union High School Senior Scholarships Award: (a) $1,000 – Ellen S. Rever Memorial Scholarship Fund (two awards - $500 each), in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

O-2. Approve submission of a letter by the School Business Administrator/Interim Board Secretary to the Township of Union requesting Hendricks Drive to become a one-way street.

O-3. Approval of the Textbook Discard Approval Form from Franklin Elementary School, in accordance with the information in the hands of each Board member.

O-4. Approve the 2016/2017 Joint Transportation Agreement between the Board of Education and the Educational Services Commission of Morris County, in accordance with the information in the hands of each Board member.

O-5. Approve the District’s participation in a non-binding cooperative purchasing agreement with Hunterdon County Educational Services Commission for proprietary Apple products, in accordance with the information in the hands of each Board member.

O-6. Approve the Joint Resolution for Participation of Transportation Services with the Sussex County Regional Transportation Cooperative, in accordance with the information in the hands of each Board member.

O-7. Report receipt of Request for Proposals.

O-8. Approve the donation of the book “Sanity” by Berline Delinois (UHS student) to the Union High School Library by Librarian Laura Jarossi, in accordance with the information in the hands of each Board member.

O-9. Approve the renewal of Broadview Networks (telephone service), in accordance with the information in the hands of each Board Member.

Discussion Items:

Letter from the Union High School Performing Arts Company and Douglas Michael Krueger Scholarship Fund requesting the District to donate space for use for the community fundraiser Union’s Got Talent on May 14^th for auditions and September 24^th for rehearsal and public performance.
Letter from Union High School Class of 1966 to tour Burnet Middle School (former Union High School), Saturday, November 19, 2016 at 11:00 a.m.
Email from Shobha Jacob requesting the rental of the Union High School Auditorium on Saturday, September 10, 2016 from 1:00 p.m. to 9:30 p.m. for the “Mitrahs Festival 2016”.
Email from Superintendent of Recreation of the Township of Union requesting Battle Hill Elementary School to participate in celebrating Arbor Day (Friday, April 29, 2016).
RFP’s: (a) Accounting and Auditing Services, (b) Architectural Services, (c) Civil Engineering Services, (d) Environmental Engineering Services, (e) Insurance Brokerage Services, (f) Legal Services (Bond Counsel), (g) Legal Services (General Counsel), (h) Legal Services.
Residency.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2015-2016 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:

Resignations

Name	Position	Location	Effective Date	Reason	Notes/ Corrections
Szawan, Kristin	Supervisor-Special Services	DW	5/15/16	Resignation
Drews, Kristine	Teacher-Math	UHS	7/1/16	Resignation
Meyler, Erica	Bus Stop Aide	DW/ Trans	3/11/16	Resignation	She will begin as an approved Per diem Teacher substitute.
Diaz, Megan	Teacher-Elementary	Liv	3/22/16	Resignation
Yancheck, Colleen	TA	UHS	4/15/16	Resignation

Retirements

Name	Position	Location	Effective Date: (Noted on letter)	Reason	Date of Hire Not including leave of absences.	Attendance to Meeting 4/19/16
Sobon Sensor, Constance	School Nurse	BMS	6/30/2016	Retirement	1/1/1999
Bitenas, Edward	Teacher-Career Education	UHS	6/30/16	Retirement	9/1/1994
Permison, Joan-Marie	Teacher- Art	UHS	7/1/2016	Retirement	9/1/1991
Lorenzo, Richard	Teacher-Computer	BMS	6/30/16	Retirement	9/1/2011	Yes
Kohan, Joseph	Teacher-Math	UHS	6/30/16	Retirement	9/1/2002	No

P-4. Approve leaves for the following staff:

Leave of Absences

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Hagen, Kevin	Teacher- Instrumental Music	Connecticut Farms & HC	3/15/2016-5/2/2016	End date tentative. Letter indicates 7 weeks.
Puorro, Matthew	Teacher-Health and PE	HC & KMS	9/1/2016-6/30/17	Unpaid Intermittent Paternity-FMLA	Not to exceed 12 weeks.
House, Danielle	Teacher- Kindergarten	HC	Extension through 6/30/16 Org Leave 10/13/15-5/2/16	Unpaid Maternity Leave
Ghazali, Sabine	Teacher- Math	UHS	Add’ l Extension through: 6/23/16 Org. Leave 2/11/16-4/11/16	Unpaid FMLA and Unpaid Medical Leave
Fiske, Cheryl	Teacher-Math	UHS	Update to Leave info. Official Unpaid Maternity leave to begin 4/4/16	Unpaid Maternity Leave
Watson, Danielle	Teacher’s Assistant	HC	Extension through 5/13/16 Org. Leave 2/25/16-4/24/16.	Unpaid Medical Leave-FMLA
Francesca Minnoia	Teacher-Resource classroom	Jefferson	Extension and change to leave now through 6/23/16	Unpaid Maternity Leave-FMLA	Previous approved paid medical leave from 12/18/16-4/30/16.

P-5. Approval of the recommendation of the Superintendent, directing that Employee #11585 undergo a physical examination and any other appropriate evaluation pursuant to N.J.S.A. 18A:6-2.

P-6. Approval of the following Curriculum Writing Teams at a rate of $20/hr. per person (with a not to exceed maximum per guides of $300 per person): (a) German II Honors – Agata Kania Cyburt, (b) German III – Carmen Armenciu, (c) German III Honors – Carmen Armenciu, (d) German IV Honors – Carmen Armenciu and Susan Roberts, (e) German V Honors – Carmen Armenciu and Susan Roberts, (f) Intro to TV Production – Eve Brue and Karen Gainey, (g) TV Production II – Karen Gainey and Eve Brue, (h) TV Production III and TV Production IV – Eve Brue, (i) ESL Grade K – Diana Zachek, (j) ESL Grade 3 – Jennifer Butter.

P-7. Approval of CHA Learning Centers, Inc. (DBA Honor Ridge Academy) which acquired the assets of Somerset Hills School previously approved on the September 15, 2015 Out-of-District Tuition agenda, in accordance with the information in the hands of each Board member.

P-8. Approval of New Jersey Specialized Child Study Team (Katzenbach School for the Deaf) to provide Partial Evaluations Package at the rate of $1,350, Individual Evaluations at the rate of $400 per evaluation for the 2016-2017 School Year, not to exceed $2,000 (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

P-9. Approval of Dr. Isabel Detrizio Carotenuto, 24 Heritage Drive, East Hanover, New Jersey 07936 to provide Neurodevelopmental evaluations at the rate of $400 per evaluation, not to exceed $3,850 for the 2016-2017 school year (Account #11-00-219-320-01-19), in accordance with the information in the hands of each Board member.

P-10. Approval of Jewish Vocational Services to provide Vocational Evaluations at the rate of $875 per evaluation and Community Based Assessment at the rate of $60 per hour for the 2016-2017 School Year, not to exceed $1,750 (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

P-11. Approval of inlingua, to provide translation and interpretation services for the 2016-2017 school year, not to exceed $3,000 (Account #11-000-216-320-01-19), in accordance with the information in the hands of each Board member.

P-12. Approval of Job Specification for the position of District Director, Information Technology & Operations, in accordance with the information in the hands of each Board member.

P-13. Approve Gregory Pardo, as 12-month District-wide Supervisor of Special Services at a contract salary of $113,220, effective May 1, 2016 (replacing Frank Santora (resigned)).

L. Policy

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following regulation for the Board’s consideration:

POL-1. Regulation 4111.A – Job Posting/Interview Process, in accordance with the information in the hands of each Board member. (1^st reading)

M. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.