Township of Union Board of Education, worksession meeting at 7 p.m. on Tuesday, May 10, 2016 at the Administration Building, 2369 Morris Avenue, Union, New Jersey | Township of Union Public Schools

Date

Tuesday, May 10, 2016 - 07:00 pm

Township of Union Board of Education, worksession meeting at 7:00 p.m. on Tuesday, May 10, 2016 at the Administration Building, 2369 Morris Avenue, Union, New Jersey. Action will be taken at this meeting.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – MAY 10, 2016

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions in BOLD

E. Approval of Minutes:

1. March 8, 2016 – worksession

2. March 8, 2016 – executive session

3. March 15, 2016 – regular meeting

4. March 15, 2016 – executive session

F. Communication

Request from Deanna Russomanno, requesting a game between the Farmers and the New Jersey Hawks Special Olympics softball team at the Union High School softball field on May 25^th at 5:30 p.m.
Update of current paid medical leave from Francesca Minnoia, resource classroom teacher to unpaid FMLA maternity leave is from May 1, 2016 to June 23, 2016.
Update of current return to work date from Kathryn Smith, Special Education Teacher and Reading Specialist to June 8, 2016.
Letter of resignation from Maurice Ingram, Leave Replacement School Psychologist at Battle Hill Elementary School, effective April 29, 2016.
Update to request for paid maternity leave from Nicole Schecter, district wide School Psychologist, return date is June 23, 2016.
Letter of resignation, for the purpose of retirement, from Imogene McKensie, bus aid in Transportation Department, effective July 1, 2016.
Letter of resignation, for the purpose of retirement, from Jose Torres, Science Military (ROTC) Teacher at Union High School, effective October 1, 2016.
Letter of resignation, for the purpose of retirement, from Jacqueline Cunningham teacher at Washington Elementary School, effective July 1, 2016.
Request for paid maternity leave and unpaid FMLA from Jaclyn Vincent, teacher at Connecticut Farms Elementary School, effective September 16, 2016 to December 14, 2016.
Request for paid maternity leave and unpaid FMLA from Stephanie Dellano, Teacher’s Assistant at Burnet Middle School, effective May 31, 2016 to June 30, 2016.
Letter of resignation from Michelle Walezak, Math Teacher at Kawameeh Middle School, effective July 1, 2016.
Letter of resignation from Christina Nam, ESL Teacher at Union High School, effective July 1, 2016.
Request for unpaid maternity leave from Maura O’Brien Golding, Resource Program in Class Teacher at Washington Elementary School, effective September 1, 2016 through June 30, 2017.
Request for extension of unpaid maternity leave from Lisa Cassano, pre-kindergarten teacher at Battle Hill Elementary School from September 6, 2016 through September 5, 2017.
Letter from the Township of Union-Recreation Department requesting a school bus and driver for approximately 10-14 field trips for Summer Day Camp (June 27, 2016 to August 5, 2016).

G. Superintendent’s Report

Presentation by Frontline Technologies re: Veritime (automated time records – May 10, 2016
Township of Union Education Foundation – Recognition of Grant Recipients – May 17, 2016

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period April 5, 2016 to May 6, 2016, in accordance with the information in the hands of each Board member.

E-2. Approval of the following Curriculum Guides, in accordance with the information in the hands of each Board member: (a) Introduction to PreCalculus Curriculum Guide 2016 (June 2016), (b) College Prep Junior English/EN 301 Curriculum Guide 2016 (June 2016), (c) Grade 9 English Curriculum Guide 2016, (d) Grade 6 English Curriculum Guide 2016, (e) English 175 Curriculum Guide 2016, (f) EN 350 College Study Skills Curriculum Guide 2016 (June 2016), (g) Grade 6 Mathematics Curriculum Guide 2015-16, (h) Grade 7 Mathematics Accelerated Curriculum Guide 2015-2016, (i) Grade 7 Mathematics Curriculum Guide 2015-2016, (j) Grade 8 Pre-Algebra Curriculum Guide 2015-16, (k) Cosmetology I Curriculum Guide (June 2016), (l) Cosmetology II Curriculum Guide (June 2016), (m) Allied Health I Curriculum Guide (June 2016), (n) Allied Health II (June 2016), (o) Human Life Cycle (HLC) Curriculum Guide (June 2016), (p) Intro to TV Production Curriculum Guide (June 2016), (q) TV Production II Curriculum Guide (June 2016), (r) TV Production III Curriculum Guide (Approved 2016), (s) TV Production IV Curriculum Guide (June 2016), (t) ESL FE101/FE105 Beginning Level Curriculum Guide (June 2016), (u) ESL FE 201/205 Advanced Beginning Level Curriculum Guide (June 2016), (v) ESL FE 301 Intermediate Curriculum Guide (June 2016), (w) ESL FE401 Advanced Level Curriculum Guide (June 2016), (x) ESL Grades 6-8 Curriculum Guide (June 2016), (y) German I Curriculum Guide (June 2016), (z) German II Curriculum Guide (June 2016), (aa) German II Honors Curriculum Guide (June 2016), (bb) German III Curriculum Guide (June 2016), (cc) German III Honors Curriculum Guide (dd) German IV Honors Curriculum Guide (June 2016), (ee) German V Honors Curriculum Guide (June 2016), (ff) German – 7^th Grade Cycle Curriculum Guide (June 2016), (gg) French – 7^th Grade Cycle Curriculum Guide (June 2016), (hh) Spanish 2 Curriculum Guide (June 2016), (ii) Spanish 2 Honors Curriculum Guide (June 2016), (jj) Spanish III Curriculum Guide (June 2016), (kk) Honors Spanish III Curriculum Guide (June 2016), (ll) Spanish Cycle 6 Curriculum Guide (June 2016), (mm) Spanish Cycle 7 Curriculum Guide (June 2016), (nn) Spanish I Curriculum Guide (June 2016), (oo) Honors Spanish V Curriculum Guide (June 2016), (pp) Grade 4 Language Arts Curriculum Guide 2016, (qq) Grade 4 Social Studies Curriculum Guide 2016.

E-3. Approval of the 2016-2017 members and dues for the New Jersey State Interscholastic Athletic Association for Union High School Athletic Department, in accordance with the information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.     That the Treasurer’s Report dated April 30, 2016 be accepted.

F-2.     That the Secretary’s Report dated April 30, 2016 be accepted.

F-3.     Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of April 30, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Manuel E. Vieira ____________
Manuel E. Vieira, Interim Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of April 30, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. Approve the amended list of the 2015-2016 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. Approval be given to amend the 2015-2016 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-10. Accept the following donation(s): (a) $500 – American Chemical Society – for use by Hannah Caldwell Elementary School, in accordance with the information in the hands of each Board member.

F-11. Accept the following donations for use by the Special Olympic Project Unify Field Day event at Union High School on May 20, 2016: (a) Shop Rite – gift card – snacks/water/Gatorade, (b) Costco – gift card – snacks/water, (c) Padonno Pizza – pizza for students, (d) Road Rules Driving School – gift card – paper products.

F-12. Approve the following tuition rates for the 2016-2017 school year:

Pre-School $ 5,965

Kindergarten $11,931

Grades 1 through 5 $13,961

Grades 6 through 8 $14,061

Grades 9 through 12 $14,090

Cog-Mod $19,316

LLD $15,517

M.D. $16,179

B.D. $18,404

Autism $26,327

Part-time Pre-School Handicapped $13,286

Full-time Pre-School Handicapped $15,829

F-13. Approve the District application for the NJDOE Grant Preparing Students with IEPS for Life in the Community Application to be developed and submitted to NJDOE prior to deadline of June 9, 2016, in accordance with the information in the hands of each Board member.

F-14. Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member: (a) The Costumer - $9,256.80 – Union High School–UHSPAC – for costume, hair and make-up rental for Mary Poppins, (b) A.P. College Board – $23,000 (approx.) - Union High School–A.P. Testing – payment of A.P. exams.

F-15. Approve the District application for the New Jersey Child Assault Prevention 2016-2017 Grant Application – Elementary, Teen and Special Needs – (CAP), in accordance with the information in the hands of each Board member.

F-16. For informational purposes only – vote not required. List of legal services for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

O-2. Approve Burnet Middle School Title I Summer Program to be held at Union High School from Monday, June 27, 2016 to Thursday, July 28, 2016. The first session will begin at 8:25 a.m. and the last session will end at 11:35 a.m. Sessions will be Monday thru Thursday, with one Friday scheduled for July 8, 2016.

O-3. Report receipt of the following Request for Proposals:

Service	Total Responses Received
Financial Services (Banking)	Seven (7)
Team School Physician	One (1)

O-4. Approve authorization to Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the roof replacement to Connecticut Farms School to serve as an application to the Office of School Facilities and an amendment to the District’s Long-Range Facility Plan. This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve Account.

O-5. Approve authorization to Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the roof replacement to Livingston Elementary School to serve as an application to the Office of School Facilities and an amendment to the District’s Long-Range Facility Plan. This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve Account.

O-6. Approve authorization to EI Associates Architects & Engineers, P.A. to submit the necessary plans and paperwork to the Department of Education concerning the Union High School Boiler Replacement Project to serve as an application to the Office of School Facilities and an amendment to the District’s Long-Range Facility Plan. This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve Account.

O-7. Approval of the Interlocal Agreement with the Region 4 Education Service Center (co-op) for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

O-8. Report receipt of bid(s): Student Transportation Services, in accordance with the information in the hands of each Board member.

Discussion Item(s):

1. Request from Deanna Russomanno, requesting a game between the Farmers and the New Jersey Hawks Special Olympics softball team at the Union High School softball field on May 25^th at 5:30 p.m. (insurance provided).

2. Rental of Union High School Auditorium, Saturday, September 10, 2016 from 1 p.m. to 9:30 p.m. for Mitrahs Festival 2016.

3. Letter from the Township of Union-RecreationDepartment requesting a school bus and driver for approximately 10-14 field trips for Summer Day Camp (June 27, 2016 to August 5, 2016), in accordance with the information in the hands of each Board member.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2015-2016 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:

Resignations

Name	Position	Location	Effective Date	Reason	Notes/ Corrections
Ingram, Maurice	Leave Replacement School Psychologist	BH	4/29/16	Resignation
Nam, Cristina	ESL Teacher	UHS	7/1/2016	Resignation
Walezak, Michelle	Teacher-Math	KMS	7/1/2016	Resignation

Retirements

Name	Position	Location	Effective Date: (Noted on letter)	Reason	Date of Hire Not including leave of absences.	Attendance to Meeting 5/17/16
Cunningham, Jacqueline	Elementary Teacher	Wash	7/1/16	Retirement	1/1/1988
McKensie, Imogene	Bus Aide	Trans	7/1/16	Retirement	10/3/2012
Torres, Jose	Science Military Teacher (ROTC)	UHS	10/1/2016	Retirement	1/1/2006

P-4. Approve leaves for the following staff:

Leave of Absences

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Golding O’Brien, Maura	Resource Program In-Class	Wash	9/1/2016-6/30/2017	Unpaid Maternity Leave Non-FMLA	Previous leave(s) 1/2014-6/30/2016
Dellanno, Stephanie	Teacher’s Assistant	BMS	5/31/16-6/30/2016	Paid Maternity Leave and Unpaid FMLA
Cassano, Lisa	Pre-Kindergarten Teacher	BH	Extension through 6/30/2018. Entire 2016-2017 school year.	Unpaid Maternity Leave-Non FMLA	Org. leave began 9/1/2015
Vincent, Jaclyn	Teacher-Elem	CF	9/16/16-12/14/2016	Paid and unpaid Maternity Leave-FMLA

P-5. Approve Deepan Patel as Team Physician for Athletics for the 2016-2017 school year at an annual rate of $3,500.

P-6. Approve Professional Service Contract with Bharati Mullick, M.D., as Chief Medical Inspector pursuant to N.J.S.A. 18A:40-1 for the 2016-2017 school year at an annual fee of $20,000, in accordance with the information in the hands of each Board member.

P-7. Approve Andrea Steenson as testing coordinator for the 2015-2016 school year in the amount of $3,000 (Acct #11-130-100-101-03-54-0612-17096).

P-8. Reappoint Debra Cyburt as Treasurer of School Moneys for the 2016-2017 school year at an annual salary of $4,600.

P-9. Reappoint Manuel E. Vieira as Affirmative Action Officer for awarding contracts for the 2016-2017 school year under P.L. 1975, c. 127, at no cost to the District.

P-10. Reappoint Manuel E. Vieira as Custodian of School Records for the 2016-2017 school year, at no cost to the District.

P-11. Approve residency investigators to work during Summer 2016, at a rate of $20 per hour as follows:

Residency Investigator
Maria Schmidtberg	Not to exceed 70 hours for July and August or $1,400
Thomas Sheridan	Not to exceed 50 hours for July and August or $1,000
Anthony Martino	Not to exceed 50 hours for July and August or $1,000
John Matos	Not to exceed 50 hours for July and August or $1,000
Al Tutela	Not to exceed 50 hours for July and August or $1,000
Rich Catino	Not to exceed 50 hours for July and August or $1,000
Dan Hodge	Not to exceed 50 hours for July and August or $1,000
Gary Abraham	Not to exceed 50 hours for July and August or $1,000

P-12. Approval of the following Curriculum Writing Teams(s):

Subject	Curriculum Writing Team	Rate	Year
ESL POE	Esterina Fusco and Sonia Decker	$20/hr not to exceed 15 hrs per person	2016-17
Social Studies Grade 3	Karen Freitas and Jaclyn Vincent	$20/hr not to exceed 15 hrs per person	2016-17
Language Arts Grade 5	Ashley Prata and Brittany Schill	$20/hr not to exceed 15 hrs per person	2016-17
Supplemental ELA Instructional Writing Materials K-5	Donna Cassidy, Mary Ann D’Agostino, Melissa Glenn, Angela Kahn, Deanne Larue, Jamie Leloia, Barbara Nicholls, Mary Ellen Patricco, Regina Reda, Christina Sullivan	$20/hr not to exceed 20 hrs per person	2015-16

P-13. Approve that all employees on the attached list be reappointed for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

P-14. Approve Tiny Tots for Occupational and Physical Therapy at the rate of $95/hr. for the 2016-2017 school year, not to exceed $10,000 (Account #11-000-216-320-01-19, in accordance with the information in the hands of each Board member.

P-15. Approve Epic Health Services Inc. to provide Nursing Services, at a the rate of $45/hr. for RN and $36.90/hr. for LPN, not to exceed $40,000 (per the Beach Vitale Act Senate #375) for the school year 2016-2017, in accordance with the information in the hands of each Board member (Account #11-000-216-320-01-19).

P-16. Approve Assistive Tek to provide Assistive Technology evaluations with report at the rate of $1,000 per evaluation not to exceed $3,000 (Account #11-000-219-320-01-19) and Assistive Technology training at a full-day rate of $1,300 and half-day rate at $650, not to exceed $1,300 (Account # 11-000-219-320-02-19) for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

P-17. Approve The Family Center at Montclair to provide Mental Health Screening at the rate of $100 for Mental Health Screening not to exceed $8,800 and to provide Psychiatric evaluations at the rate of $600 per evaluation, not to exceed $1,200 for the 2016-2017 school year (Account #11-000-219-320-01-19, in accordance with the information in the hands of each Board member.

P-18. Approve The Cerebral Palsy of North Jersey to provide Assistive Technology and or Augmentative and Alternative Communication Evaluations at the rate of $750 per evaluation and combined Assessment of Assistive Technology and Augmentative and Alternative Communication at the rate of $1,200 per evaluation, and to provide training at $150/hr. (minimum of two hours per session) for the 2016-2017 school year, not to exceed $4,800 (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

P-19. Approve ACES (Assessments Counseling and Education Services), 47 Columbia Turnpike, Suite 307, Florham Park, New Jersey 07932 to provide Deaf and Hard of Hearing Evaluations at the rate of $900 per evaluation not to exceed $3,600 for the 2016-2017 school year (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

P-20. Approve Cross County Clinical and Educational Services, P.O. Box 150, Ringwood, New Jersey 07456 for Child Study Team Evaluations in a Foreign Language at the rate of $850 per evaluation and the Battelle Developmental Inventory – five domain at the rate of $1,150 for the school year 2016-2017, not to exceed $3,400 (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

P-21. Approve ATC, Inc. (Around the Clock) Healthcare Services Inc. to provide Nursing Services at the rate of $36.90/hr. for LPN and $45/hr. for RN not to exceed $200,000 (State Contract) for the school year 2016-2017 (Account #11-000-216-320-01-19), in accordance with the information in the hands of each Board member).

P-22. Approve Maxim Healthcare Services Inc. to provide Nursing Services at the rate of $45/hr. for RN and $36.90/hr. for LPN, not to exceed $58,800 (per the Beach Vitale Act Senate #375) for the school year 2016-2017 (Account #11-000-216-320-01-19), in accordance with the information in the hands of each Board member.

P-23. Approve the following certified teacher: Erica Perry, employed through Brookfield Schools, 1009 Berlin Road, Cherry Hill, New Jersey 08034 to provide bedside instruction for District students on an “as needed” basis for the school year 2015-2016 in an amount not to exceed $1,000 (Account #7693-11-150-100-320-01-19), in accordance with the information in the hands of each Board member.

P-24. Approve Dr. Faber to provide Psychiatric evaluations at the rate of $550 per evaluation for the 2016-2017 school year, not to exceed $2,750 (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

P-25. Approve Morris Union Jointure Commission, 340 Central Avenue, New Providence, New Jersey to provide the following services in accordance with the students’ IEPs, not to exceed $388,000 for the 2016-2017 school year (Account #11-000-216-320-01-19), in accordance with the information in the hands of each Board member: (a) Physical Therapy - $199/hr., (b) Occupational Therapy - $180/hr., (c) Speech Therapy - $210/hr., (d) Personal Aides for ESY - $10,222 each, and (e) Personal Aides-10 months - $68,150 each, in accordance with the information in the hands of each Board member.

P-26. Approve Dr. Abraham Morganoff, Pediatric Neurologist, 1020 Galloping Hill Road, Union, New Jersey to provide neurological evaluations at the rate of $500 per evaluation, not to exceed $7,000 for the 2016-2017 school year (Account #11-000-219-320-01-19) , in accordance with the information in the hands of each Board member.

P-27. Approve Overlook Medical Center to provide Auditory Processing Evaluations at the rate of $992.46 per evaluation not to exceed $1,984.92 for the 2015-2016 school year (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

P-28. Approve the following instructors for CPR/First Aid: (a) Meg Berry, (b) Shawn Paterno, and (c) Lucille Williams, at a rate of $40/hr. (not to exceed 4 hours per person) for the 2015-2016 school year.

P-29. Approve Settlement Agreement by and between Patock Construction Company and the Township of Union Board of Education.

P-30. Approve the appointment of Manuel Vieira as Assistant Business Administrator for a term beginning July 1, 2016 and ending June 30, 2017, in accordance with the information in the hands of each Board member.

L. Policy Committee

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. Approval be given to amend the list of students removed from the rolls [one (1) student exited from April 1st through April 30, 2016 or a total of forty-three (43) students for the 2015-2016 school year] who are not domiciled in this school district and six (6) students who will be allowed to complete the 2015-2016 school year, in accordance with the information in the hands of each Board member.

N. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.