Meeting of August 16, 2016 at 7:00 p.m. - Township of Union Board of Education, James Caulfield Administration Building, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, August 16, 2016 - 07:00 pm

Township of Union Board of Education, regular meeting of August 16, 2016 at 7:00 p.m. at the James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey 07083

UNION TOWNSHIP BOARD OF EDUCATION

REGULAR MEETING AGENDA – AUGUST 16, 2016

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions

E. Approval of Minutes:

1. June 14, 2016 – worksession

2. June 14, 2016 – executive session

3. June 21, 2016 – regular meeting

4. June 21, 2016 – executive session

5. June 29, 2016 – special meeting

6. June 29, 2016 – executive session

F. Communication

Letter from Kevin Russ requesting use of Washington Elementary School for the purpose of conducting a series of weekly community learning and education programs for at risk and/or under resourced boys and men.
Letter of resignation from Shawn Swingle, math teacher-Union High School, effective August 31, 2016.
Request for maternity and unpaid FMLA/NJFLA from Maggie SantaMaria, 4^th grade teacher-Franklin Elementary School from December 9, 2016 through April 3, 2017.
Request for extension and update of medical and unpaid FMLA from Lisa Ashraf, school counselor-Kawameeh Middle School to a new return date of November 7, 2016.
Letter of resignation from Mary Acosta, part-time service worker-Transportation Department, effective July 15, 2016.
Letter of resignation from Melissa Cunningham-Angelo, part-time elementary/AAP teacher-Battle Hill Elementary School, effective July 29, 2016.
Letter of resignation from Krystal Galante, elementary teacher-resource in class-Franklin Elementary School, effective August 1, 2016.
Letter of resignation from Patricia Gordon, school psychologist-Burnet Middle School, effective September 1, 2016.
Request for extension of unpaid maternity leave from Rosemary Parsons, school social worker – Battle Hill Elementary School to September 1, 2017.
Letter of resignation, for the purpose of retirement, from John Fugett, bus driver-Transportation Department, effective August 11, 2016.
Request for unpaid FMLA medical leave, from Lauren Hunter-Covino, paraprofessional- Battle Hill Elementary School, from September 1, 2016 through September 30, 2016.
Letter of resignation from Dolores Muia Masucci, paraprofesional-Livinston Elementary School, effective September 1, 2016.
Letter of resignation from Daniel Gibson, paraprofessional-Franklin Elementary
School, effective September 1, 2016.

G. Superintendent’s Report

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Approve reimbursement to parent for transporting their special education student to and from DCF Regional School, Essex Campus, 397-97 North 5^th Street, Newark, New Jersey at a rate of $35.76 per day for the 2016-2017 school year, in accordance with the non-public information in the hands of each Board member.

E-2. Approve the State of New Jersey’s Department of Children and Families Regional School Tuition Contract Agreement, in accordance with the non-public information in the hands of each Board member.

E-3. Approve I&RS members for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

E-4. Approve reimbursement to parent from July 1, 2016 through June 30, 2017 to and from the Gateway School, Carteret, New Jersey at a rate of $23.00 per day, in accordance with the non-public information in the hands of each Board member.

E-5. Approve School Self-Assessment for Determining Grades under the Anti-Bullying Bill of Rights Act for the period of July 1, 2015 – June 30, 2016 for submission to New Jersey Department of Education by September 30, 2016, in accordance with the information in the hands of each Board member.

E-6. Approve Elimination of the Self-Contained Pre-School Disabled Part-Time program at Livingston School, effective September 6, 2016, in accordance with the information in the hands of each Board member.

E-7. Approve amended documentation to provide updated information requested by the County for the approval of the establishment of the Self-Contained Behavioral Disabilities Program at Battle Hill Elementary School, previously Board approved at July 19, 2016 meeting.

E-8. Approve the School Improvement Planning Committee for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

E-9. Approve Code of Conduct and Core Values for 2016-2017 school year, in accordance with the information in the hands of each Board member.

E-10. Approve the 2016-2017 Curriculum Writing Teams, in accordance with the information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.     That the Treasurer’s Report dated July 31, 2016 be accepted.

F-2.     That the Secretary’s Report dated July 31, 2016 be accepted.

F-3.     Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of July 31, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Manuel E. Vieira                                                ____________
                        Manuel E. Vieira, Interim Board Secretary                     Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of July 31, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-8. Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-9. Accept the following donations:

From	Amount	For Use By
Target	$182.65	Connecticut Farms Elementary School
A&E Clothing Corp	$613.60	Burnet Middle School

F-10. For informational purposes only – vote not required. List of legal services for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

I. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Report receipt of the following bid: Burnet Middle School Intercom System Replacement.

O-2. Reject all bids received for Burnet Middle School Intercom System Replacement for the 2016-2017 school year for the reason that the lowest bid substantially exceeds the Board’s appropriation for goods or services.

O-3. Approve Architects, EI Associates, to submit all necessary plans and paperwork to the Department of Education concerning intercoms to Burnet Middle School to serve as an application to the Office of School Facilities and an amendment to the District’s Long-Range Facility Plan. This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve Account.

O-4. Approve the sale of the following school vehicles by Hunterdon County Educational Services Commission: (a) Bus #4 2002 GM/MidBus 16-passenger (VIN #1GDHG31F521204126), (b) Bus #19 2001 GM/Girard 16-passenger (VIN #1GBHG31F011209211), (c) Bus #52 2001 International FE 54-passenger (VIN #1HVBGAAN6YA929372), in accordance with the information in the hands of each Board member.

O-5. Accept the proposal of Sciarrillo Cornell Merlino, McKeever &: Osborne, LLC, 238 St. Paul Street, Westfield, New Jersey 07090, to provide legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

O-6. Reserved. Agenda item tabled at meeting (Delta Dental).

O-7. Approve early care and aftercare contracts with the Gateway Family YMCA Five Point Branch for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

O-8. Approve School Emergency Management Plan for the 2016-2017 school year, in accordance with the non-public information in the hands of each Board member.

O-9. Approve renewal of membership to the National Joint Powers Alliance (NJPA), a public service agency providing cooperative purchasing solutions for education entities (co-op).

O-10. Report receipt of the following Request for Proposal: Student Support Services – one (1) response, in accordance with the information in the hands of each Board member

O-11. Reserved. Agenda item tabled at meeting (Student Support Services).

O-12. Approve release to Potter Architects, as to Close Out Obligations of Patock Construction Company for Jefferson School Project.

DISCUSSION ITEM(S): (For discussion only)

1. Letter from Kevin Russ requesting use of Washington Elementary School (and that all rental fees be waived) for the purpose of conducting a series of weekly community learning and education programs for at risk and/or under resourced boys and men, in accordance with the information in the hands of each Board member.

J. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Approve Substitute List(s) for the 2016-2017 school year, in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Effective Date	Reason	Notes/ Corrections
Acosta, Mary	Service Worker Transportation	Trans-	7/15/16	Resignation
Cunningham- Angelo, Melissa	P/T Elem./AAP Teacher	BH	9/1/16	Resignation
Galante, Krystal	Elem Teacher	Frank	8/1/16	Resignation
Gordon, Patricia	School Psychologist	BMS	9/1/16	Resignation
Swingle, Shawn	Teacher-Math	UHS	8/31/16	Resignation
Fugett, John	Transportation-Bus Driver	Transp	8/11/16	Retirement
Muia Masucci, Dolores	Paraprofessional	Livingston	9/1/16	Resignation
Gibson, Daniel	Paraprofessional	Franklin	9/1/16	Resignation

P-4. Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Ashraf, Lisa	School Counselor	KMS	9/1/16-11/7/16	Paid Medical and Unpaid FMLA.	Change to previous leave. Originally: Maternity Leave and unpaid FMLA/NJFLA from 5/27/16-10/1/16. Now paid medical and unpaid FMLA from 9/1/16-11/7/16.
Parsons, Rosemary	School Social Worker	BH	Extension through 9/1/17	Unpaid Maternity Leave Extension	Non FMLA/NJFLA Org. Leave 9/1/15
SantaMaria, Maggie	Elem. Teacher 4^th Grade	Frank	12/9/16-4/3/17	Maternity and Unpaid FMLA/NJFLA
Hunter-Covino, Lauren	Paraprofessional	BH	9/1/16-9/30/16	Unpaid Medical FMLA	These dates are tentative.

P-5. Approve Summit Speech School to provide Audiological Evaluations at the rate of $285 per evaluation (CPT code 92557 and CPT code 92567). A more extensive evaluation of aided benefit will be billed at the rate of $400 (CPT code 92626). Total expenditures are not to exceed $2,000 for the 2016-2017 school year (Account #11-000-219-320-02-19).

P-6. Reserved. Agenda item tabled at meeting (Effective School Solutions).

P-7. Approve Rodriguez Nativo LLC, 114 Cornell Avenue, Rahway, New Jersey, to provide sign language interpreting for parent conferences and school activities at a flat rate of $175 for two hours (and then $70/hr. (day rate) and $75/hr. (after 5 p.m.) not to exceed $2,750) for the 2016-2017 school year, in accordance with the information in the hands of each Board member (Account #11-000-240-890-01-54-0060).

P-8. Approve Jill Hall to give a presentation on HIB policy and procedures at the New Teacher Orientation on August 29, 2016 at the rate of $40/hr. (for approximately 1.5 hours).

P-9. Approve Care Station, P.O. Box 352, Linden, New Jersey, to perform Department of Transportation physicals for the 2016-2017 school year, in accordance with the information in the hands of each Board member (Account #11-000-213-330-01-54-0060).

P-10. Reappoint residency investigators for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

P-11. Approve the Crisis Response Teams for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

P-12. Approve appointment of Gerry Benaquista, as Affirmative Action Officer, Benjamin Kloc, as Assistant Affirmative Action Officer and Annie Moses, as Affirmative Action Officer for classroom practices for the 2016-2017 school year at no cost to the District.

P-13. Tentatively approve the employment contract of Gregory Brennan as School Business Administrator/Board Secretary, for the 2016-2017 school year, in accordance with the information in the hands of each Board member. This contract has not been approved by the Executive County Superintendent.

P-14. Tentatively approve the employment contract of Gerry Benaquista as Assistant Superintendent, for the 2016-2017 school year, in accordance with the information in the hands of each Board member. This contract has not been approved by the Executive County Superintendent.

P-15. Approve Laurie Roof as Vice Principal of Washington Elementary School, at a contractual salary of $92,000, effective September 1, 2016.

P-16. Approve Kira Baskerville-Williams as 12-month District-wide Supervisor of Special Services at a contract salary of $112,220, effective September 1, 2016.

P-17. Approve restoration of increment for Employee #10306 for the 2015-2016 school year.

P-18. Approve Inroads to Opportunities of New Jersey for vocational assessments. At the rate of $100/per day (not to exceed $1,500) for the 2016-2017 school year (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.

P-19. Approve Sarah McCulloh and Vanessa Tuohy, school social workers, to attend various meetings, at no cost to the District, for the 2016-2017 school year, in accordance with the information in the hands of each Board member.

P-20. Approve Kim Conti, Director of Special Services to attend meetings at the Morris Union Jointure Commission and UCASE, at no cost to the District, for the 2016-2017 school year.

P-21. Approve Joseph Seugling, Supervisor of Special Services, to attend meetings at the Morris Union Jointure Commission, at no cost to the District, for the 2016-2017 school year.

P-22. Approve Dr. Brian Kaufman, school psychologist and Dutesche Aine, school social worker, to attend monthly Traumatic Loss Coalition meetings and meetings at the Morris Union Jointure Commission, at no cost to the District, for the 2016-2017 school year.

P-23. Approve two (2) sessions of staff development on Suicide Prevention and Awareness presented by Amy S. Jacob, LCSW, for the 2016-2017 School year. Each session will be two (2) hours in duration at the rate of $400/per session (not to exceed $800) (Account #7075/11-000-219-320-02-19).

P-24. Approve amended resolution providing salary and fringe benefits for all staff in the Central Office, for the period from July 1, 2016 to June 30, 2017, in accordance with the information in the hands of each Board member.

P-25. Approve Change of Salary Class (effective September 2016), in accordance with the information in the hands of each Board member.

P-26. Approve withholding the employment increment and adjustment increment for Employee #10636 for the 2016-2017 school year, in accordance with the on-public information in the hands of each Board member..

K. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. Approve update to Policy 4150/4250 – Family Leave and Medical Leave (subject to approval of Board attorney), in accordance with the information in the hands of each Board member.

POL-2. Approve update to Policy 4211 – Recruitment, Selection and Hiring, in accordance with the information in the hands of each Board member.

POL-3. Approve update to Policy 4231/4231.1 – Staff Development; Inservice Education/ Visitations/Conferences, in accordance with the information in the hands of each Board member.

POL-4. Approve update to Policy 5114 – Suspension and Expulsion, in accordance with the information in the hands of each Board member.

L. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. Approval be given to amend the list of students removed from the rolls [seventeen (17) students exited for the period July 1, 2016 through July 31, 2016 (six (6) from elementary, five (5) from secondary and six (6) from high school) or a total of seventeen (17) students for the 2016-2017 school year] who are not domiciled in this school district and zero (0) students who will be allowed to complete the 2016-2017 school year, in accordance with the non-public information in the hands of each Board member.

M. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.