Tuesday, October 10, 2017 - 7 p.m. - worksession meeting of the Township of Union Board of Education, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, October 10, 2017 - 07:00 pm

Township of Union Board of Education, worksession meeting, Tuesday, October 10, 2017 at 7 p.m. at the Administration Building, 2369 Morris Avenue, Union, NJ 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – OCTOBER 10, 2017

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolution in Bold only

F. Approval of Minutes:

1. August 10, 2017 – special meeting

2. August 22, 2017 – planning session

3. August 22, 2017 – regular meeting

4. August 22, 2017 – executive session

G. Communications

Request from Crossroads Christian Fellowship to use Battle Hill School gym beginning Thursday, January 8, 2018 through Thursday, April 5, 2018 (every Thursday from 7 p.m. to 9:30 p.m. for their 2018 volleyball/basketball program and the waiver of all fees (Certificate of Insurance to be provided).
Request from Holy Spirit School to use Hannah Caldwell Elementary School gym Tuesday evenings from 5:30 to 9:30 p.m. and Washington Elementary School’s gym Thursday evenings from 5:30 to 9:00 p.m. for their 2017-2018 basketball season and waiver of all fees (Certificate of Insurance to be provided).
Request from League of Women Voters to use the Union High School Library from 7 p.m. to 10 p.m. on Thursday, October 19, 2017 for the Union Board of Education Candidates Night Forum and Debate.
Request from Vauxhall Historical Society to use Jefferson School gym Saturday, November 4, 2017 from 10 a.m. to 2 p.m. for the annual Veterans’ Day Program, the waiver of all fees and insurance and to have the UHS ROTC to post the colors and lead the Pledge of Allegiance.
Request from Township of Union Recreation Department to use Jefferson School’s Parking lot for the 2017 Township of Union Recreation Department’s Trunk or Treat on Saturday, October 28, 2017 from 12 noon to 5 p.m.
Request from Debra Lester, 123College.com, Inc. to rent out classrooms at Union High School on December 5, 2017 and December 7, 2017 from 6 p.m. to 8 p.m. to provide a free educational workshop.
Request for extension of unpaid non-FMLA maternity leave from Jamie Barca, resource program teacher-Hannah Caldwell, now through February 28, 2018.
Request for unpaid non-FMLA medical leave from Anthony Carlin, Cafeteria Aide-Livingston Elementary School from November 7, 2017 with a tentative return date of January 2, 2018.
Request for intermittent FMLA medical leave from Michelle Newell, school psychologist-Union High School from October 1, 2017 to October 1, 2018.
Request for intermittent paternity leave under FMLA/NJFLA (concurrently) from Matthew Puorro, health/physical education teacher-Hannah Caldwell from December 20, 2017 to December 20, 2018.
Request for continuation of remaining intermittent FMLA/NJFLA (concurrently) from Robin Raffaele, language arts teacher-Burnet Middle School through April 6, 2018.
Request for extension of unpaid non-FMLA maternity leave from Jaclyn Scotto, English teacher-Union High School, from now and with a return date of February 1, 2018.
Request for extension of unpaid non-FMLA medical leave from Lauren Hunter-Covino, instructional paraprofessional-Battle Hill Elementary School, from now and with a return date of November 1, 2017.
Request for paid medical leave-non-FMLA from Carol Walsh, instructional paraprofessional-Connecticut Farms Elementary School, from September 21, 2017 to November 15, 2017.
Letter of resignation from Sandra Loureiro, part-time bus aide-transportation, effective September 22, 2017.
Letter of resignation from Cora V. Haynie, cafeteria aide-Hannah Caldwell Elementary School, effective October 6, 2017.
Letter of resignation from Jose Delacruz-Gutierez, part-time bus driver-transportation, effective October 4, 2017.
Request for paid and unpaid maternity leave non-FMLA/NJFLA from Amri Clowers, paraprofessional-Connecticut Farms Elementary School, from November 10, 2017 to March 12, 2017.

H. Superintendent’s Report

1. Presentation by Randi Moran - October 17, 2017

2. Presentation by Jeremy Cohen - October 17, 2017

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period September 1, 2017 to September 30, 2017, in accordance with the information in the hands of each Board member.

E-2. Proclaim the month of October 2017 as International Alpha Delta Kappa Month, in accordance with the information in the hands of each Board member.

E-3. Approve Addendum to No. 4 for Communicable Disease Policies which is part of District’s School Health Standing Orders, in accordance with the information in the hands of each Board member.

E-4. Approve the Morris-Union Jointure Commission Joint Transportation Agreement for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

E-5. Approve the following IPAD applications for installation and use on District IPads at no cost to the district: (a) Rethink EDU, in accordance with the information in the hands of each Board member.

E-6. Approve the 2017-2018 School Nursing Service Plan, in accordance with the information in the hands of each Board member.

E-7. Approve film for Union High School – Grade 10 English Courses for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

E-8. Approve film for Kawameeh Middle School – Grade 7 English Courses for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

E-9. Approve Township of Union Public Schools to host “Unsung Hero 2019” program for Union County School Districts.

E-10. Approve teachers employed through Silvergate Prep, 981 Route 22 West, Suite 202, Bridgewater, New Jersey 08807 to provide bedside instruction for district students on an “as needed” basis for the 2017-2018 school year in the amount not to exceed $8,000 (Account #7693-11-150-100-320-01-19).

E-11. Approve the Township of Union Board of Education, pursuant to N.J.S.A. 18A:18A-4.1, authorizing competitive contracting for the procurement of paraprofessional support services subject to approval of the New Jersey Division of Local Government Services.

E-12. Approve the Union County Educational Services Commission 2017-2018 Nonpublic School Technology Initiative Program Agreements for the following participating schools located within the District: (a) Holy Spirit and (b) St. Michael, in accordance with the information in the hands of each Board member.

E-13. Approve the following Curriculum Guides – October 2017:

Sports & Entertainment Marketing
Hospitality and Tourism Marketing
Fashion Marketing
World History
United States History I

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.     That the Treasurer’s Report dated September 30, 2017 be accepted.

F-2.     That the Secretary’s Report dated September 30, 2017 be accepted.

F-3.     Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of September 30, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Gregory E. Brennan                                               ____________
                        Gregory E. Brennan, Board Secretary                                  Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of September 30, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. Approve the amended list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. Approve the below and attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	3250/Athletics	Susan G. Koman – fundraising event	$2,000 (approx.)
Union High School	3201/Athletics Football	Varsity Athletic Apparel Inc. For new Alumni Sports Banners	$8,000 (approx.)
Union High School	3240/Athletics Football	BSN Sports – sweatshirts and team apparel for football team	$4,000 (approx.)
Union High School	3380/Athletics Wrestling	UCIAC – County Wrestling Tournament	$4,000 (approx.)
Union High School	3220/Athletics Student Trainer	School Health Corp – sports drinks and water sold at Field House	$2,000 (approx.)
Union High School	3380/Athletics Wrestling	NJSIAA – State Wrestling Tournaments at UHS	$12,000 (approx.)
Union High School	2100/Athletics Football	NJSIAA – State football game	$4,000 (approx.)
Union High School	2033/Music	Laura Muller – reimbursement for rental of truck for band camp	$783.93
Union High School	2033/Music	Laura Muller – reimbursement for purchase of lumber and paid for construction of marching band props	$894.88
Union High School	2033/Music	Laura Muller – reimbursement for rental of equipment truck for marching band competitions	$2,000 (approx.)
Union High School	2012/Senior Prom	O’Donnell Sign Company – lawn signs – senior graduation	$1,344
Union High School	2055/Yearbook	Life Touch - yearbook balance 2016-2017	$8,190.13
Union High School	61/Cosmetology	Burmax – cosmetology kits – 2017-2018	$4,451.22
Union High School	2014/Campers	Fairview Lakes YMCA Camps – camping trip 5/2-5/5/17	$2,322.00
Kawameeh Middle School	27/Scholastic	Scholastic – book fair	$2,700.

F-10. Approval be given to amend the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. Accept the following donations:

From	For Use by	$/Item
Bob’s Discount Furniture	Hannah Caldwell Elementary	$2,500.00
The Kula Foundation	Washington Elementary School	$ .74
NJ State Council Knights of Columbus	Center for Educational Opportunity	$2,000.00
Commencement Flowers Inc.	Burnet Middle School	$210.00
The Kula Foundation	Burnet Middle School	$11.01

F-12. Approve the following fundraisers:

Event	Date	Purpose
Gymnastic Team fundraising event for Susan G. Koman Organization	Month of October	fundraising proceeds to Susan G. Koman Organization

F-13. Approve the following signatories on the ConnectOne “Washington Elementary School Student Activities Account”: Thomas Matthews and Mary DiNardo.

F-14. Approve the Acceptance of the Play Unified Grants, Special Olympics for the following schools: (a) Union High School, (b) Burnet Middle School and (c) Kawameeh Middle School.

F-15. Approve increase to P.O. #18-01210 with Dr. Kubichek to provide Neurological evaluation services for the 2017-2018 school year by $15,525.00 to meet the District needs, in accordance with the information in the hands of each Board member.

F-16. Approve the school based applications to the Play Unified 2017-2018 Grant, Special Olympics for the following schools: (a) Jefferson School, in accordance with the information in the hands of each Board member.

F-17. Approve the Comprehensive Maintenance Plan Report (actual FY17, budgeted FY18 and Planned FY19), in accordance with the information in the hands of each Board member.

F-18. Approve the Annual Maintenance Budget Amount Worksheet (Form M-1) pursuant to N.J.A.C. 6A:26A, in accordance with the information in the hands of each Board member.

F-19. For informational purposes only – vote not required. List of legal services for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

J. Grievance/Negotiation Committee

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

O-2. Approve request from Crossroads Christian Fellowship requesting use of Battle Hill School gym beginning Thursday, January 8, 2018 through Thursday, April 5, 2018 (every Thursday from 7 p.m. to 9:30 p.m. for their 2018 volleyball/basketball program and the waiver of all fees (Certificate of Insurance to be provided), in accordance with the information in the hands of each Board member.

O-3. Approve request from Holy Spirit School to use Hannah Caldwell Elementary School gym Tuesday evenings from 5:30 to 9:30 p.m. and Washington Elementary School’s gym Thursday evenings from 5:30 to 9:00 p.m. for their 2017-2018 basketball season and waiver of all fees (Certificate of Insurance to be provided).

O-4. Approve request from League of Women Voters to use the Union High School Library from 7 p.m. to 10 p.m. on Thursday, October 19, 2017 for the Union Board of Education Candidates Night Forum and Debate (Certificate of Insurance to be provided).

O-5. Approve request from Vauxhall Historical Society to use Jefferson School gym Saturday, November 4, 2017 from 10 a.m. to 2 p.m. for the annual Veterans’ Day Program, the waiver of all fees and insurance and to have the UHS ROTC to post the colors and lead the Pledge of Allegiance.

O-6. Approve request from Township of Union Recreation Department to use Jefferson School’s Parking lot for the 2017 Township of Union Recreation Department’s Trunk or Treat on Saturday, October 28, 2017 from 12 noon to 5 p.m., in accordance with the information in the hands of each Board member.

O-7. Approve renewal of a contract with Willis of New Jersey, Inc. for the period of July 1, 2017 through June 30, 2018, to provide health insurance brokerage services at a fee of $10,833.33 per month.

O-8. Approve Credit Change Orders for the boiler replacement project at Union High School as follows: (a) #005 in the amount of $21,234 for Contingency Allowance not used and (b) #006 in the amount of $10,000 for existing conduit/pipe removal allowance not used, in accordance with the information in the hands of each Board member.

O-9. Approve Johnson Controls, Inc. to make emergent repairs to chiller at Hannah Caldwell Elementary School in the amount of $10,532.00, in accordance with the information in the hands of each Board member.

DISCUSSION ITEM:

1. Letter from Crossroads Christian Fellowship requesting use of Battle Hill School gym beginning Thursday, January 8, 2018 through Thursday, April 5, 2018 (every Thursday from 7 p.m. to 9:30 p.m. for their 2018 volleyball/basketball program and the waiver of all fees (Certificate of Insurance to be provided), in accordance with the information in the hands of each Board member.

2. Request from Holy Spirit School to use Hannah Caldwell Elementary School gym Tuesday evenings from 5:30 to 9:30 p.m. and Washington Elementary School’s gym Thursday evenings from 5:30 to 9:00 p.m. (mid-October through February) for their 2017-2018 basketball season and waiver of all fees (Certificate of Insurance to be provided).

3. Request from League of Women Voters to use the Union High School Library from 7 p.m. to 10 p.m. on Thursday, October 19, 2017 for the Union Board of Education Candidates Night Forum and Debate (Certificate of Insurance to be provided).

4. Request from Vauxhall Historical Society to use Jefferson School gym Saturday, November 4, 2017 from 10 a.m. to 2 p.m. for the annual Veterans’ Day Program, the waiver of all fees and insurance and to have the UHS ROTC to post the colors and lead the Pledge of Allegiance.

5. Request from Township of Union Recreation Department to use Jefferson School’s Parking lot for the 2017 Township of Union Recreation Department’s Trunk or Treat on Saturday, October 28, 2017 from 12 noon to 5 p.m.

6. Request from Debra Lester, 123College.com, Inc. to rent out classrooms at Union High School on December 5, 2017 and December 7, 2017 from 6 p.m. to 8 p.m. to provide a free educational workshop (Certificate of Insurance to be provided), in accordance with the information in the hands of each Board member.

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Approve Substitute Lists for the 2017-2018 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:

Resignations

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Loureiro, Sandra	Part Time Bus Aide	Transport-ation	9/22/17	Resignation
Haynie, Cora	Part Time Cafeteria Aide	Hannah Caldwell	10/6/17	Resignation
Delacruz-Gutierez, Jose	Part Time Bud Driver	Transport-ation	10/4/17	Resignation

P-4. Approve leaves for the following staff:

Leave of Absences

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Barca, Jamie	Resource Program Teacher	Hannah Caldwell Elem. School	Extension of leave through 2/28/18 Return of 3/1/18	Unpaid NON-Fmla/NJFLA Maternity Leave	FMLA/NJFLA time exhausted.
Carlin, Anthony	Part Time Cafeteria Aide	Livingston Elem. School	11/7/17-Tetnative Return 1/1/18	Unpaid NON-Fmla medical leave	Return date is tentative
Clowers, Amri	Paraprofessional	Conn. Farms Elem. School	11/10/17-3/12/17	Paid followed by Unpaid Non FMLA/Non NJFLA	Does not yet meet FMLA requirements.
Newell, Michelle	School Psychologist	Union High School	10/1/17-10/1/18	Intermittent FMLA Leave
Puorro, Matthew	Health/Physical Education Teacher	Hannah Caldwell Elem School	12/20/17-12/20/18	Intermittent FMLA/NJFLA (Concurrently)	Unpaid after applicable personal days used (3)
Raffaele, Robin	Language Arts Teacher	Burnet Middle School	Extension of 4/6/18	Continuation of previous FMLA/NJFLA now on Intermittent basis	Not to exceed beyond 4/6/18 or FMLA days are exhausted (whichever comes first)
Scotto, Jaclyn	Teacher of English	Union High School	Extension with a return of 2/1/18	Unpaid Non-FMLA Maternity Leave	FMLA/NJFLA time exhausted. Original leave began 9/1/17
Hunter-Covino, Lauren	Instructional Paraprofessional	Battle Hill Elem. School	Extension now through 10/31/17 Return of 11/1/17	Unpaid Non-FMLA Medical Leave	FMLA time Exhausted
Walsh, Carol	Instructional Paraprofessional	Connecticut Farms	9/21/17-11/15/17	Paid Medical Non FMLA	Use of paid sick days. End date is subject to change

P-5. Approve amending resolution previously approved August 22, 2017 (P-6), to approve Kim Conti, Director of Special Services, to attend meetings at the Morris Union Jointure Commission at no cost to the District and to attend UCASE meetings at a cost of $50 for the 2017-2018 school year.

P-6. Approve Craig Wojcik, IT Specialist, attendance at meetings at the Morris Union Jointure Commission, at no cost to the District for the 2017-2018 school year.

P-7. Approve the following staff member whose salary is funded in full through the District’s ESEA FY18 Title I grant: Francis Barken, Burnet Middle School, $66,449-Title I Language Arts.

M. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. File Code: 9113 – Filling Vacancies Bylaw, in accordance with the information in the hands of each Board member (first reading).

N. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. Approval be given to amend the list of students removed from the rolls [one (1) students exited from September 1st through September 30, 2017 (1 from elementary) or a total of five (5) students for the 2017-2018 school year] who are not domiciled in this school district and zero (0) students who will be allowed to complete the 2017-2018 school year, in accordance with the information in the hands of each Board member.

R-2. Approval to remove student #260841 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

O. Technology Committee

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.