Worksession, Tuesday, December 11, 2018 of the Township of Union Board of Education at 7 p.m. at Administration Building, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, December 11, 2018 - 07:00 pm

Township of Union Board of Education, worksession meeting, Tuesday, December 11, 2018 at 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – December 11, 2018

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

1. August 14, 2018 – planning session

2. August 21, 2018 – regular meeting

3. August 21, 2018 – executive session

G. Communications

LETTER FROM TOWNSHIP OF UNION EDUCATION FOUNDATION

Letter from Township of Union Education Foundation, Inc. listing grants which were made to teachers for the 2018-2019 school year.

REQUEST FOR UPDATE OF LEAVE – MARKEL

Update of unpaid child rearing leave under FMLA/NJFLA (concurrently) from Jennifer Markel, teacher-Livingston Elementary School; with a new return date of March 6, 2019.

REQUEST FOR EXTENSION OF LEAVE – AIELLO

Request for extension of unpaid child rearing leave non-FMLA from Alexandra Aiello, special education teacher-Battle Hill Elementary School, with a new return date of September 1, 2019.

REQUEST FOR LEAVE – DENNIS

Request for paid medical leave from Maureen Dennis, classroom assistant-Connecticut Farms Elementary School, from December 10, 2018 and with a return date of January 14, 2019.

REQUEST FOR LEAVE – MELCHIONNA

Request for paid intermittent NJFLA leave from Antonella Melchionna, staff Accountant-Central Office, from October 3, 2018 to October 3, 2020.

REQUEST FOR LEAVE – KROM

Request for paid medical leave from Jennifer Krom, teacher-Hannah Caldwell Elementary School, from December 11, 2018 and with a return date of February 4, 2019.

REQUEST FOR LEAVE UPDATE – CARHART

Update on request for unpaid FMLA/NJFLA (concurrently) leave from Cynthia Carhart, teacher-Connecticut Farms Elementary School, with a new return date of December 18, 2018.

REQUEST FOR LEAVE UPDATE – NIOTIS

Update on request for unpaid FMLA/NJFLA (concurrently) leave from Jenna Niotis, teacher-Connecticut Farms Elementary School, with a new return date of December 18, 2018.

LETTER OF RESIGNATION – MIRANDA

Letter of resignation from Cynthia Miranda, classroom assistant-Battle Hill Elementary School, effective December 5, 2018.

LETTER OF RESIGNATION – GAMEZ

Letter of resignation from Margarita Gamez, part-time driver-Transportation Department, effective November 30, 2018.

LETTER OF RESIGNATION – GALLEGO

Letter of resignation from Ivonne Gallego, leave replacement social worker-Franklin Elementary School, effective December 21, 2018.

H. Superintendent’s Report

1. Presentation – YMCA – update - 12/11

2. Presentation – Battle Hill School – Rachel’s Challenge – 12/18

3. Presentation – Jefferson – 12/18

4. Presentation – District App – Ann Hart/Sandra Paul – 12/18

5. Presentation - Financial Report by Auditors – Nisivoccia LLP – 12/18

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB

Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the month of November 2018, in accordance with the information in the hands of each Board member.

E-2. APPROVE SETTLEMENT AGREEMENT

Approve Settlement Agreement for F.B., in accordance with the non-public information in the hands of each Board member.

E-3. APPROVE CURRICULUM GUIDES

Approve the following curriculum guides, in accordance with the information in the hands of each Board member.

Kindergarten Units 1-4: Mathematics
Grade 1 Units 1-4: Mathematics
Grade 2 Units 1-4: Mathematics
Grade 3 Units 1-4: Mathematics
Grade 4 Units 1-4: Mathematics
Kindergarten: Science
Grade 1: Science
Grade 2: Science
Grade 3: Science
Grade 4: Science
Kindergarten Units 1-4: ELA
Grade 1 Units 1-4: ELA
Grade 2 Units 1-4: ELA
Grade 3 Units 1-4: ELA
Grade 4 Units 1-4: ELA
Kindergarten: Social Studies
Grade 1: Social Studies
Grade 2: Social Studies
Grade 3: Social Studies
Grade 4: Social Studies
Grade 6: Social Studies
UHS: Computer Science Essentials
UHS: Geometry
UHS: General Math 3
UHS: College Study Sills
UHS: Honors Geometry
UHS: Introduction to Pre-Calculus with Statistics
Grade 5: Mathematics
Grade 6: Mathematics
Grade 6: Accelerated Mathematics
Grade 7: Mathematics
Grade 7 Accelerated Mathematics
Grade 7: Honors Pre-Algebra
Grade 8: Mathematics
Grade 8: Algebra I
Grade 8: Honors Algebra I
UHS: Advanced Mathematics
UHS: Advanced Placement Statistics
UHS: Advanced Placement Calculus
UHS: Algebra I
UHS: Algebra II
UHS: Algebra Lab
UHS: College Algebra
UHS: Statistics
UHS: Honors Algebra II
UHS: Math Readiness for College & Careers
Grade 9: English Honors
Grade 9: English College Prep
Grade 10: English Honors
Grade 10: English College Prep
Grade 11: English Honors
Grade 11: English College Prep
Grade 11: AP Literature and Composition
Grade 12: English Honors
Grade 12: English College Prep
Adapting Literature to Film
Literature of Contemporary Society
Literature of Identity and Growth
Horror Literature
Grade 12: AP Language and Composition
Grade 6: English
Grade 7: English Honors
Grade 7: College Prep
Grade 8: English Honors
Grade 8: College Prep

E-4. APPROVE REQUIRED TITLE I DISTRICT SCHOOL PARENTAL INVOLVEMENT PROCEDURE

Approve the Township of Union Title I District School Parental Involvement Procedure, in accordance with the information in the hands of each Board member.

E-5. APPROVE CONTRACT – COMMISSION FOR THE BLIND AND VISUALLY IMPAIRED

Approve Service Contract with the State of New Jersey, Department of Human Services, Commission for the Blind and Visually Impaired, for educational services for students in the District for the 2018-2019 school year, in accordance with the non-public information in the hands of each Board member.

E-6. APPROVE TEACHERS THROUGH ERESC - BEDSIDE INSTRUCTION

Approve teachers employed through Essex Regional educational Services Commission (ERESC) to provide bedside instruction for District students on an “as needed” basis for the 2018-2019 school year in the amount not to exceed $2,000.00, in accordance with the information in the hands of each Board member (Account #7693-11-150-100-320-01-19).

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated November 30, 2018 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated November 30, 2018 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of November 30, 2018 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                         Dated

            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of November 30, 2018 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2018-2019 STATE CONTRACT VENDORS

Approve the amended list of the 2018-2019 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	3240/Athletics Football	Lou Grasso/A&B Promotions-estimate for t-shirts for football team end of year celebration	$2,000.00 (approx.)
Union High School	2072/Hiking Club	Fundraising.com-pay vendor for chocolate bar fundraiser	$4,220.00
Union High School	2045/Music Department	All American Music Festival – Disney payment	$38,700.00
Kawameeh Middle School	19/Student Council	Yankee Candle – yankee candle fundraising invoice	$1,164.40
Kawameeh Middle School	26/Yearbook	Jostens – first deposit for yearbooks	$1,830.00
Kawameeh Middle School	26/Yearbook	Jostens – second deposit or yearbooks	$1,830.00
Kawameeh Middle School	19/Principal	Forest Lodge – first deposit for 8^th grade trip on June 11, 2019	$1,600.00
Kawameeh Middle School	19/Principal	Forest Lodge – second deposit for 8^th grade trip on June 11, 2019	$1,600.00
Kawameeh Middle School	19/Principal	Forest Lodge – balance due for 8^th grade trip on June 11, 2019	$8,500.00 (not to exceed)
Union High School	3330/Athletics	Union High School Scholarship – estimate for Athletic trainer scholarships for the 2018-2019 school year	$2,000.00 (approx.)
Union High School	3220/Athletic Trainer	Union High School Scholarships – estimate for the Lou Retino Scholarship (football player)	$1,000.00 (estimate)
Union High School	2045/Music	Pee Jays Fresh Fruit – payment for fundraiser – Disney Trip	$2,809.75
Union High School	2214/Senior Class	2K Printing and Promotions – payment for U Apparel order	$4,266.22

F-10. APPROVE 2018-2019 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2018-2019 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Candy Sales	12/18/18-2/28/19	UHS/Boys basketball-to raise funds for team meals/fall league
Clothing Sales	12/15-22/18	UHS/Boys basketball-to raise funds for team meals and protein bars
Clothing Sales	12/19-23/18	UHS/Boys basketball-to raise funds for spring league and senior night
Water Sales	12/19/18-June 2019	UHS/Boys soccer club-to raise funds for end of year party
Chocolate Bar Sales	January-May 2019	UHS/Hiking Club-to raise funds for end of year trip
Free Throw Fundraiser	1/21-2/28/19	UHS/Girls Basketball-to raise funds for the girls basketball program
Candy Sale	12/19/18-3/15/19	UHS/Athletics-to raise funds for scholarships for helpers at athletic events for fall/winter season
Candy/Soda Sale	1/1-6/17/19	KMS/Drama Club – to raise funds for drama club
Smarty’s Raffle	1/4-18/19	KMS/Student Council – to raise funds for 8^th grade trip
Little Caesars Pizza Kits	1/4-17/19	KMS/Student Council – to raise funds for 8^th grade trip
Bake Sale	1/14/19	KMS/French Club – to raise funds for Mardi Gras school celebration
Bake Sale	2/4/19	KMS/French Club – to raise funds for Mardi Gras school celebration
Art Show	4/4-18/19	Hannah Caldwell/Art Club – to raise funds for schools Art Club, supplies, trips and murals
Food Truck	12/19/18-6/14/19	UHS/Senior Class – to raise funds for senior class of 2019
T-shirt/Sweatshirt Sale	1/2-16/19	UHS/Senior Class – to raise funds for senior class of 2019
Coffee & Canvas Night - January	1/2-25/19	UHS/National Honor Society – to raise funds for senior scholarship fund
Valentine’s Day Carnation Sale	1/22-2/14/19	UHS/National Art Honor Society – to raise funds for senior scholarship fund
Coffee & Canvas Night – March	3/1-22/19	UHS/National Art Honor Society – to raise funds for the senior scholarship fund
Spring Pep Rally-Pie in the Face	5/1-22/19	UHS/Junior Class – to raise funds for junior class of 2020
Stop the “Bop”	2/7-6/14/19	UHS/Junior Class – to raise funds for junior class of 2020
Canvas/Mural Raffle	2/1-4/30/19	UHS/National Art Honor Society – to raise funds for senior scholarship fund
Chocolate Bar Sale	1/1-3/1/19	UHS/Intercultural Student Organization (ISO) – to raise funds for field trips and senior scholarships
Cultural Food/Bake Sale	1/7/19	UHS/Intercultural Student Organization (ISO) – to raise funds for field trips and senior scholarships

F-12. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
Lifetouch	Jefferson Elementary School	$1,485.50
Bottling Group LLC-FSV	Union High School	$364.41
SoulPancake, LLC	UHS-TV Production	$2,000.00
Lifetouch	Burnet Middle School	$1,518.50
Lifetouch	Hannah Caldwell Elementary School	$975.25
BCB Community Bank	Union High School	$100.00
Lifetouch	Franklin Elementary School	$610.80
Lifetouch	Connecticut Farms Elementary School	$790.00
Lifetouch	Battle Hill Elementary School	$1,026.75
Bottling Group LLC-FSV	Union High School	$212.23

F-13. APPROVE SUBMISSION OF FY 2019 IDEA GRANT AMENDMENT I

Approve submission of FY 2019 IDEA Grant Amendment 1 to allocate the $35,865 unexpended non-public funds from the FY 2018 IDEA Basic Grant.

F-14. ACCEPT COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT REPORT

Accept the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on December 18, 2018).

F-15. APPROVE NON-PUBLIC TECHNOLOGY INITIATIVE AGREEMENTS AND NONPUBLIC SCHOOL SECURITY AID PROGRAM AGREEMENTS – UCESC

Approve the Union County Educational Services Commission 2018-2019 Nonpublic School Technology Initiative Program Agreements and Nonpublic School Security Aid Program Agreements for the following participating schools located within the District: (a) Holy Spirit School and (b) St. Michael School, in accordance with the information in the hands of each Board member.

F-16. APPROVE RESOLUTION AUTHORIZING PURCHASE OF ELECTRICITY

Approve resolution of the Township of Union Board of Education authorizing the purchase of electricity supply services for public use on an online auction website, in accordance with the information in the hands of each Board member.

F-17. ACCEPT CORRECTIVE ACTION PLAN (CAP)

Accept the Corrective Action Plan for Single Audit Fiscal Year ending June 30, 2018.

F-18. For informational purposes only – vote not required. List of legal services for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

O-2. REPORT ON OFFICIAL REPORT OF ANNUAL SCHOOL ELECTION

Report on the Official Report of the annual school election held on November 6, 2018 as follows:

Three-year term: Ronnie McDowell 7754

Kalisha Morgan 6781

Kim Ruiz 6507

Michelle Schultz 4848

Samuel Wright, Jr. 4774

Steven Le 4400

O-3. APPROVE AGREEMENT WITH STRAUSS ESMAY ASSOCIATES

Approve Agreement with Strauss Esmay Associates, LLP to review and update bylaws, policies and regulation manual.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1. PERSONNEL ACTIONS

Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE SUBSTITUTE LISTS

Approve Substitute Lists for the 2018-2019 school year in accordance with the information in the hands of each Board.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Miranda, Cynthia	Classroom Assistant	BH	12/5/18	Resignation
Gamez, Margarita	P/T Driver	Transportation	11/30/18	Resignation
Gallego, Ivonne	Leave Replacement Social Worker	Frank	12/21/18	Resignation

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections: All tentative approvals are pending required documentation.
Markel, Jennifer	Elementary Teacher	Liv	Update Return 3/6/19	Unpaid Child Rearing Leave under FMLA/NJFLA (concurrently)	FMLA/NJFLA Entitlement not to exceed 12 weeks.
Aiello, Alexandra	Teacher of Special Education Teacher	BH	Extension Return 9/1/19	Extension of Unpaid Child Rearing Leave NON FMLA	FMLA/NJFLA Entitlement has been exhausted.
Carhart, Cynthia	Elementary Teacher	CF	Update Return 12/18/18	Unpaid Child Rearing Leave under FMLA/NJFLA (concurrently)	FMLA/NJFLA Entitlement not to exceed 12 weeks.
Dennis, Maureen	Classroom Assistant	CF	12/10/18-1/14/19	Paid Medical Leave
Krom, Jennifer	Elementary Teacher	HC	12/11/18-2/1/19	Paid Medical Leave
Melchionna, Antonella	Staff Accountant	Central Office	Intermittent 10/3/18-10/3/20	Intermittent NJFLA (Concurrently)	NJFLA Entitlement not to exceed 12 weeks in the 24-month period.
Niotis, Jenna	Elementary Teacher	CF	Update Return 12/18/18	Unpaid Child Rearing Leave under FMLA/NJFLA (concurrently)	FMLA/NJFLA Entitlement not to exceed 12 weeks.

P-5. APPROVE MEMBERSHIP TO NJ EDGE CONSORTIUM

Approve membership to NJ Edge Consortium for Sandra Paul, IT Director, at no cost to the District.

P-6. APPROVE STUDENT TEACHER AND INTERNSHIPS FOR SPRING 2019

Approve student teachers and internships for the spring of 2018-2019 school year, in accordance with the information in the hands of each Board member.

L. Policy Committee

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS REMOVED FROM ROLLS

Approval be given to amend the list of students removed from the rolls [three(3) students exited from November 1st through November 30, 2018 (3 from elementary) or a total of sixteen (16) students for the 2018-2019 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #280299 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-3. APPROVE TO REMOVE STUDENT

Approval to remove student #300262 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-4. APPROVE TO REMOVE STUDENT

Approval to remove student #200615 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Technology Committee

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.