Worksession, Tuesday, October 13, 2020 at 7:00 p.m. of the Township of Union Board of Education, via ZOOM, instruction on district website | Township of Union Public Schools

Date

Tuesday, October 13, 2020 - 07:00 pm

Worksession, Tuesday, October 13, 2020 at 7:00 p.m. of the Township of Union Board of Education, via ZOOM, instructions on district website. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – October 13, 2020

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

1. June 16, 2020 – regular meeting

2. June 16, 2020 – executive session

G. Communications

LETTER FROM AMERICAN LEGION AUXILIARY UNIT

Letter from American Legion Auxiliary Units #328 and 3 donating school supplies students.

LETTER OF RESIGNATION – ALVEAR

Letter of resignation from Diego Alvear, math teacher-Union High School, effective November 24, 2020.

LETTER OF RETIREMENT – CHINNICI

Letter of resignation, for the purpose of retirement, from Peter Chinnici, special education teacher-Union High School, effective January 1, 2021.

LETTER OF RESIGNATION – GUTIERREZ

Letter of resignation from Juan Gutierrez, custodian-Hannah Caldwell Elementary School, effective October 20, 2020.

LETTER OF RESIGNATION – NAVARRETE

Letter of resignation from Jamie Navarrete, paraprofessional special services-Union High School, effective September 30, 2020.

LETTER OF RETIREMENT – PRENDERGAST

Letter of resignation, for the purpose of retirement, from Michelle Prendergast, educational clerk-library-Hannah Caldwell Elementary School, effective January 1, 2021.

REQUEST FOR LEAVE – HAHN

Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Elisa Hahn, teacher-Livingston Elementary School, November 9, 2020-April 14, 2021.

REQUEST FOR INTERMITTENT LEAVE – KELLY

Request for intermittent FMLA/NJFLA (concurrently) from Robin Kelly, assistant teacher-pre-k-Hannah Caldwell Elementary School, September 28, 2020-June 30, 2021.

REQUEST FOR EXTENSION – LOPEZ

Request for extension of paid medical leave from Ovidio Lopez, custodian-Washington Elementary School, through October 31, 2020.

REQUEST FOR EXTENSION – MARABUTO

Request for extension of unpaid child rearing leave under FMLA/NJFLA (concurrently) from Erin Marabuto, teacher-Connecticut Farms Elementary School, return date January 4, 2021.

REQUEST FOR LEAVE – O’HOLLA

Request for leave under FFCRA for 12 weeks from Laura O’Holla, teacher-Jefferson School, October 8, 2020-December 30, 2020.

REQUEST FOR LEAVE – RAFFAELE

Request for medical leave from Robin Raffaele, language arts teacher-Burnet Middle School, September 3, 2020-October 6, 2020.

REQUEST FOR EXTENSION – PLACCA

Request for extension of current unpaid FMLA leave followed by unpaid non-FMLA from Nicole Placca, Spanish teacher-Union High School, return date February 1, 2021.

REQUEST FOR LEAVE – VASSALLO

Request for paid medical leave from Dianne Vassallo, 12-month clerical/secretarial-Union High School, September 9, 2020-November 25, 2020.

REQUEST FOR INTERMITTENT LEAVE – SIINO

Request for intermittent FMLA leave from Frances Siino, teacher-Franklin Elementary School, October 12, 2020-March 1, 2021.

REQUEST FOR EXTENSION – LANG

Request for extension of intermittent FMLA/NJFLA (concurrently) from Ann Lang, teacher-Battle Hill Elementary School, through October 29, 2021.

H. Superintendent’s Report

1. Graduation Results: School Year 2020

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. SUPERINTENDENT’S REPORT OF HIB

Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period September 16 to October 13, 2020, in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only).

E-2. APPROVE UPDATED CONTRACT – COMMISSION FOR THE BLIND

Approve updated Contract with the State of New Jersey, Department of Human Services, Commission for the Blind and Visually Impaired, for educational services for a student in the district for the 2020-2021 school year, in accordance with the non-public information in the hands of each Board member.

E-3. APPROVE STUDENT PARTICIPATION IN JOINT ICE HOCKEY PROGRAM

Approve participation of students from Township of Union Public Schools in a joint ice hockey program with students from Kenilworth Public Schools and Springfield Public Schools for the 2021-2022 and 2022-2023 school years.

E-4. APPROVE SCHOOL NURSING SERVICES PLAN

Approve the 2020-2021 Nursing Service Plan, in accordance with the information in the hands of each Board member.

E-5. APPROVE CURRICULUM

Approve the following curriculum, in accordance with the information in the hands of each Board member.

Mathematics Grade 3
Mathematics Grade 4
Mathematics Grade 5 (reapproval with Units 2-4)
Mathematics Grade 6 (reapproval with Units 2-4)

E-6. APPROVE TRANSPORTATION CONTRACT – MUJC

Approve the 2020-2021 regular school year transportation contract with the Morris-Union Jointure Commission, in accordance with the information in the hands of each Board member.

E-7. APPROVE UPDATED SCHOOL HEALTH STANDING ORDERS

Approve updated School Health Standing Orders for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

E-8. APPROVE STUDENT CLUB – UNION HIGH SCHOOL

Approve the establishment of the following student club: UHS Halaqa – Ingrid Soares – advisor (no stipend requested), in accordance with the information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated September 30, 2020 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated September 30, 2020 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of September 30, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Diane Cappiello ____________

Diane Cappiello, Acting Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of September 30, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. APPROVE AMENDMENT TO FY21 ESEA GRANT

Approve amendment to the FY21 ESEA Grant which will be submitted due to the FY20 ESEA carry-over funds needing to be budged and as stated as follows: (a) Title IA - $54,095; (b) Title IIA - $35,987, (c) Title III - $10,473, (d) Title III Immigrant - $6,000, (e) Title IV - $51,889 for a total of $158,444, in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS

Approve the amended list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. ACCEPT CORONAVIRUS RELIEF FUND (CRF)

Approve acceptance of the Coronavirus Relief Fund in the amount of $508,303, in accordance with the information in the hands of each Board member.

F-10. APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE THE FAMILY CENTER AT MONTCLAIR – MENTAL HEALTH SCREENINGS

Approve The Family Center at Montclair for mental health screenings at a rate of $100.00 per screening and $600.00 for a psychiatric evaluation (not to exceed $5,000) for the 2020-2021 school year [Account #11-00-219-320-01-19/7074), in accordance with the information in the hands of each Board member.

F-12. APPROVE JFK JOHNSON REHABILITATION INSTITUTE – CAREER DEVELOPMENT SERVICES

Approve JFK Johnson Rehabilitation Institute to provide part-time career development services to students in our district public schools (not to exceed $32,895.00) for the 2020-2021 school year, in accordance with the non-public information in the hands of each Board member [Account #11-000-216-320-01-19/7043].

F-13. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
Union County American Legion Ladies Auxiliary Units #328 & 3	Students districtwide	School supplies, ear buds and timers

F-14. APPROVE COMPREHENSIVE MAINTENANCE PLAN REPORT

Approve the Comprehensive Maintenance Plan Report (FY20, budgeted FY21 and Planned FY22), in accordance with the information in the hands of each Board member.

F-15. APPROVE ANNUAL MAINENANCE BUDGET AMOUNT WORKSHEET (M-1)

Approve the Annual Maintenance Budget Amount Worksheet (M-1) pursuant to N.J.A.C. 6A:26A, in accordance with the information in the hands of each Board member.

F-16. APPROVE AWARD OF LEASE PURCHASE BID

Approve award of lease purchase bid to US Bancorp in the amount of $268,750.26 at the rate of 1.56% for the acquisition of three (3) school buses.

F-17. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Advertisements	October 21 -December 20, 2020	UHSPAC – to raise funds for UHSPAC fall/spring productions
Gertrude Hawk Candy Sale	October 21, 2020 - May 31, 2021	Interact Club – to raise funds to support both local and international projects/charities for Interact Clubs by Rotary International
UHSPAC Apparel Sale	November 1-December 1, 2020	UHSPAC – to raise funds for fall production

F-18. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	2016/School Projects	International E-Z Up – to provide tents for outdoor school events	$4,010.28

F-19. APPROVE GRANT AWARDS – PLAY UNIFIED

Approve the following grant awards for Play Unified 2020-2021 grant applications previously submitted: (a) Union High School - $2,900.00; (b) Burnet Middle School - $2,500.00; (c) Kawameeh Middle School - $2,000.00.

F-20. ACCEPT NONPUBLIC SCHOOL NURSING AID FROM NJDOE

Accept Nonpublic School Nursing Aid form the New Jersey Department of Education for the 2020-2021 school year as follows: St. Michael’s School - $32,538.00, in accordance with the information in the hands of each Board member.

F-21. ACCEPT NON PUBLIC SCHOOL TEXTBOOK AID FROM NJDOE

Accept Nonpublic School Texbook Aid from the New Jersey Department of Education for the 2020-2021 school year as follows: St. Michael’s School - $19,488.00, in accordance with the information in the hands of each Board member.

F-22. ACCEPT STATE AID UNDER CHAPTERS 192 AND 193 FROM NJDOE

Accept State Aid under for services under (a) Chapter 192, in the amount of $113,953.00 and (b) Chapter 193, in the amount of $37,033.00, for the total amount of $150,986.00, in accordance with the information in the hands of each Board member.

F-23. APPROVE BERGEN COUNTY SPECIAL SERVICES, EDUCATIONAL ENTERPRISES – AUGMENTATIVE EVALUATIONS

Approve Bergen County Special Services, Educational Enterprises, to conduct augmentative evaluations on an as needed basis; the cost of each evaluation is $1,100.00 (not to exceed $5,500.00) for the 2020-2021 school year [Account #11-000-219-320-01-19].

F-24. APPROVE TRINITAS HEALTHCARE CHILDREN’S THERAPY SERVICES

Approve Trinitas Healthcare Children’s Therapy Services to conduct occupational therapy, physical therapy and speech language evaluations for district students; the cost of each evaluation is $350.00 (not to exceed $14,000.00) for the 2020-2021 school year [Account #11-000-219-320-01-19].

F-25. APPROVE KID CLAN SERVICES – EDUCATIONAL/PSYCHOLOGICAL EVALUATIONS

Approve the Kid Clan Services to conduct educational and psychological evaluations for district students at the cost of $400.00 per evaluation (not to exceed $32,000.00) for the 2020-2021 school year [Account #11-000-219-320-01-19].

F-26. APPROVE LEARNING TREE MULTILINGUAL EVALUATION AND CONSULTING – EDUCATIONAL/PSYCHOLOGICAL EVALUATIONS

Approve Learning Tree Multilingual Evaluation and Consulting to conduct educational and psychological evaluations for district students. The cost of each evaluation is as follows: (a) in English - $700.00 per evaluation; (b) in Spanish - $750.00 per evaluation; (c) in other languages - $800.00 per evaluation (not to exceed $28,500.00) for the 2020-2021 school year [Account #11-000-219-320-01-19].

F-27. ACCEPT NONPUBLIC SCHOOL SECURITY AID FROM NJDOE

Accept Nonpublic School Security Aid form the New Jersey Department of Education (NJDOE) for the 2020-2021 school year as follows: St. Michael’s School - $55,825.0, in accordance with the information in the hands of each Board member.

F-28. For informational purposes only – vote not required. List of legal services for the 2020-2021 fiscal year, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

O-2. APPROVE SCHOOL EMERGENCY MANAGEMENT PLAN

Approve School Emergency Management Plan for the 2020-2021 school year, in accordance with the non-public information in the hands of each Board member.

O-3. APPROVE REVISED ENERGY SERVICES CONTRACT (ESIP)

Approve revised Energy Services Contract with Schneider Electric Buildings America, Inc. in connection with the district’s Energy Savings Improvement Program (ESIP), in accordance with the information in the hands of each Board member.

O-4. APPROVE ESIP RESOLUTION

Approve a resolution of the Board of Education approving (a) the separation of the ESIP into Phase I and Phase II, and (b) the use of competitive contracting for a second round of solicitation of proposals for a power purchase agreement, in accordance with the information in the hands of each Board member.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1A. PERSONNEL ACTIONS – NEW HIRES

Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.

P-1B PERSONNEL ACTIONS – EXTRA PAY

Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.

P-1C PERSONNEL ACTIONS – TRANSFERS

Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE SUBSTITUTE LISTS

Approve Substitute Lists for the 2020-2021 school year in accordance with the information in the hands of each Board.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Diego Alvear	Teacher of Mathematics	UHS	11/24/2020	Resignation	Resignation Effective 11/24/2020 Requested resignation with 60 days’ notice from 9/25/2020. Unless the district can release him sooner upon finding replacement.
Peter Chinnici	Teacher of Special Education	UHS	1/1/2021	Retirement
Juan Gutierrez	Custodian	Hannah Caldwell	10/20/2020	Resignation
Jamie Navarrete	Paraprofessional-Special Services	UHS	9/30/2020	Resignation
Michelle Prendergast	Educational Clerk-Library	Hannah Caldwell	1/1/2021	Retirement

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type	Notes/ Corrections: All tentative approvals are pending required documentation.
Elisa Hahn	Elementary Teacher	Livingston	11/9/2020-4/14/2021 Return: 4/15/2021	Paid Child Rearing Leave and Unpaid FMLA/NJFLA (Concurrently)	FMLA/NJFLA entitlement not to exceed 12 weeks (Concurrently)
Robin Kelly	Assistant Teacher-Pre-K	Hannah Caldwell	9/28/2020-6/30/2021	Intermittent FMLA/NJFLA (Concurrently)	FMLA/NJFLA entitlement not to exceed 12 weeks (Concurrently)
Ovidio Lopez	Custodian	Washington	Extension Tentative Return: 11/1/2020	Extension of Paid Medical Leave	Leave began 2/26/2020
Erin Marabuto	Elementary Teacher	Conn Farms	Extension Return 1/4/2021	Extension of Unpaid Child Rearing Leave under FMLA/ NJFLA (Concurrently) Return 1/4/2021	FMLA/NJFLA entitlement not to exceed 12 weeks (Concurrently)
Laura O’Holla	Elementary Teacher	Jefferson	10/8/2020-12/30/2020	Leave under FFCRA for 12 weeks	FFCRA (Families First Coronavirus Response Act) Entitlement not to exceed 12 weeks or until 12/30/2020
Robin Raffaele	Teacher of Language Arts	BMS	9/3/2020-10/6/2020	Paid Medical Leave
Nicole Placca	Teacher of Spanish	UHS	Extension Return 2/1/2021	Extension of current unpaid FMLA leave followed by Unpaid Non FMLA	Org. return 11/30/2020 FMLA exhausted after the first unpaid 12 weeks
Dianne Vassallo	12 Month Clerical/Secretarial	UHS	9/9/2020-11/25/2020	Paid Medical Leave
Frances Siino	Elementary Teacher	Franklin	10/12/2020-3/1/2021	Intermittent FMLA	FMLA entitlement not to exceed 12 weeks
Ann Lang	Elementary Teacher	Battle Hill	Intermittent - Extension through 10/28/21	Intermittent FMLA/NJFLA (Concurrently)	FMLA/NJFLA entitlement not to exceed 12 weeks in total (12 weeks in 24-month period) (Concurrently) from org. start of leave 10/29/2019

P-5. APPROVE STUDENT TEACHERS AND INTERNSHIPS

Approve student teachers and internships for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

P-6. APPROVE CUSTODIAN OF RECORDS – MANOCHIO

Approve Fernanda Manochio as Custodian of School Records for the 2020-2021 school year, at no cost to the District.

P-7. APPROVE DISTRICT COMMUNICATION LIAISON – SPEKHARDT

Approve William Spekhardt as the communication liaison to local law enforcement agencies for the 2020-2021 school year, at no cost to the district.

P-8. APPROVE AFFILIATION AGREEMENT – KEAN UNIVERSITY

Approve Affiliation Agreement for clinical experiences and practices between Kean University and the Township of Union Public Schools, in accordance with the information in the hands of each Board member.

P-9. APPROVE AFFILIATION AGREEMENT – SETON HALL UNIVERSITY

Approve Affiliation Agreement for clinical experiences and practices between Seton Hall University and the Township of Union Public Schools, in accordance with the information in the hands of each Board member.

P-10. APPROVE AFFILIATION AGREEMENT – PACE UNIVERSITY

Approve Affiliation Agreement for clinical experience and practices between Pace University and the Township of Union Public Schools, in accordance with the information in the hands of each Board member.

P-11. APPROVE AFFILIATION AGREEMENT – NJCU

Approve Affiliation Agreement for clinical experience and practices between New Jersey City University and the Township of Union Public Schools, in accordance with the information in the hands of each Board member.

P-12. APPROVE CHANGE OF SALARY CLASS #3 – EFFECTIVE SEPTEMBER 2020

Approve Change of Salary Class #3 (effective September 2020), in accordance with the information in the hands of each Board member.

P-13. APPROVE ADMINISTRATOR – DOCTORATE PROGRAM IN EDUCATIONAL LEADERSHIP

Approve Sandra Paul to proceed with her research to qualify for the completion of the American College of Education Doctorate Program in Educational Leadership, in accordance with the information in the hands of each Board member.

P-14. APPROVE AFFIRMATIVE ACTION OFFICER–AWARDING CONTRACTS-MANOCHIO

Approve Fernanda Manochio as Affirmative Action Officer for awarding contracts for the 2020-2021 school year under P.L. 1975, c. 127, at no cost to the District.

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. Policy 4111 – Recruitment, Selection and Hiring, in accordance with the information in the hands of each Board member (final reading).

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS REMOVED FROM ROLLS

Approval be given to amend the list of students removed from the rolls [one (1) students exited as of October 2020 (1 from elementary) or a total of five (5) students for the 2020-2021 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #339567 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolution for the Board’s consideration:

T-1. APPROVE AGREEMENT WITH T-MOBILE FOR EDUCATION

Approve T-Mobile for Education Agreement to provide additional hotspots to the district for a 12-month period, in connection with the information in the hands of each Board members.

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.