Worksession, Tuesday, January 12, 2021 at 7 p.m. via ZOOM, instructions on district website. | Township of Union Public Schools

Date

Tuesday, January 12, 2021 - 07:00 pm

Worksession, Tuesday, January 12, 2021 at 7:00 p.m. of the Township of Union Board of Education, via Zoom, instructions on district website. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – January 12, 2021

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

1. November 4, 2020 – special meeting/executive session

2. November 10, 2020 – worksession

3. November 11, 2020 – special meeting/executive session

4. November 17, 2020 – regular meeting

5. November 17, 2020 – executive session #1

6. November 17, 2020 – executive session #2

G. Communications:

LETTER OF RETIREMENT – CLARK

Letter of resignation, for purpose of retirement, from Marvin Clark, custodian-Union High School, effective February 28, 2021.

LETTER OF RESIGNATION – HUDSON

Letter of resignation from Kristen Hudson, social studies teacher-Kawameeh Middle School, effective March 4, 2021.

REQUEST FOR EXTENSION – PLACCA

Request for extension of unpaid non-FMLA child rearing leave from Nicole Placca, Spanish teacher-Union High School, new return date April 1, 2021.

REQUEST FOR LEAVE – PARKHURST

Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) followed by non-FMLA/non-NJFLA leave from Jennifer Parkhurst, school counselor-Connecticut Farms Elementary School, April 6, 2021-April 1, 2022.

REQUEST FOR LEAVE – SANTAMARIA

Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Maggie SantaMaria, 3^rd grade teacher-Franklin Elementary School, March 8, 2021-June 24, 2021.

REQUEST FOR LEAVE – DENNIS

Request for paid medical leave from Maureen Dennis, paraprofessional-special services-Connecticut Farm Elementary School, January 18, 2021-April 30, 2021.

REQUEST FOR EXTENSION – O’HOLLA

Request for extension of unpaid leave (non-FMLA/non-NJFLA) from Laura O’Holla, teacher-Jefferson School, new return date March 1, 2021.

REQUEST FOR LEAVE – POLIZZI

Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Abby Polizzi, teacher-Battle Hill Elementary School, February 22, 2021-Septembert 23, 2021.

REQUEST FOR EXTENSION – MACK-RAMOS

Request for extension of non-FMLA/non-FMLA child rearing leave from Ebony Mack-Ramos, teacher-Livingston Elementary School, new return date June 1, 2021.

H. Superintendent’s Report:

1. Student Liaisons - January 19, 2021

2. Harassment, Intimidation and Bullying Report (HIB) – January 19, 2021

3. Student Safety Data System Report (SSDA) – period 1 – 2020-2021

(formerly Violence and Vandalism Report) – January 19, 2021

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. SUPERINTENDENT’S REPORT OF HIB

Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period December 15, 2020 to January 12, 2021, in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only).

E-2. APPROVE STUDENT SAFETY DATA SYSTEM REPORT (SSDS)

Approve the Student Safety Data System Report (formerly Violence and Vandalism Report) for period one of the 2020-2021 school year, in accordance with the information in the hands of each Board member.

E-3. APPROVE JANUARY REPORT – NJDOE – HIB

Approve the Township of Union Public Schools January report presented by Superintendent as required by the New Jersey Department of Education of Harassment, Intimidation and Bullying (HIB). The report provides the public with the information collection from September 2020 through December 2020, as well as the number of incidents per school building, status of investigations, HIB investigators, nature of the HIB reports and the discipline resulting from the report findings. The HIB report also includes all training of school district personnel, building programs and assemblies during the time period.

E-4. APPROVE NJDOE MANDATED TUITION CONTRACT

Approve the New Jersey Department of Education (NJDOE) mandated Tuition Contract for the 2020-2021 school year, in accordance with the non-public information in the hands of each Board member.

E-5. APPROVE REVISED 2020-2021 SCHOOL CALENDAR

Approve the revised 2020-2021 School Calendar, in accordance with the information in the hands of each Board member.

E-6. APPROVE CURRICULUM

Approve the following curriculum, in accordance with the information in the hands of each Board member: (a) K-12 Amistad Curriculum Resources.

I. Fiscal and Planning Committee Resolutions:

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated December 31, 2020 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated December 31, 2020 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of December 31, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Yolanda Koon ____________

Yolanda Koon, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of December 31, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS

Approve the amended list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-10. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Apparel Sale	January-April 2021	UHS/National Honor Society – to raise funds to lower the cost of students’ stoles
Juneteenth Celebration	May-June 2021	UHS/Roots: Black Excellence Club – to educate and bring awareness to community regarding Juneteenth
Freshmen Class Virtual Game Night	January 29-May 28, 2021	UHS/Freshmen Class – to raise funds for freshmen class activities

F-11. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
Union Wrestling booster Club	UHS/Athletic Department	$6,500 (to purchase wrestling mats)

F-12. APPROVE PURCHASING MANUAL

Approve the 2020-2021 Purchasing Manual, in accordance with the information in the hands of each Board member.

F-13. APPROVE ACCEPTANCE OF ADDITIONAL FUNDS – ESSER GRANT

Approve the acceptance of an additional amount of $71,662.00 from the CARES Act (ESSER) Grant, in accordance with the information in the hands of each Board member.

F-14. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	3202/Athletics	My Frames – frames for Hall of Fame Class of 2019-2020	$1,400.00

F-15. APPROVE ACCEPTANCE OF FAST GRANT FROM NJEA

Approve the acceptance of a FAST Grant in the amount of $7,500.00 from the NJEA for a community reading program titled: Union Reads, in connection with the information in the hands of each Board member.

F-16 APPROVE TEACHERS EMPLOYED THROUGH LEARNWELL

Approve teachers employed through LearnWell to provide bedside instruction for District students on an “as needed” basis for the 2020-2021 school year in the amount not to exceed $10,000.00, in accordance with the information in the hands of each Board member [Account #7693/11-150-100-320-01-19].

F-17. APPROVE KID CLAN SERVICES – OT, PT, SPEECH LANGUAGE EVALUATIONS

Approve Kid Clan Services to conduct occupational therapy, physical therapy and speech language evaluations for district students. The cost of each evaluation is as follows: $370.00-occupational therapy, $370.00-physical therapy and $335.00-speech language; total expenditure not to exceed $14,000.00 for the 2020-2021 school year, in accordance with the information in the hands of each Board member [Account #11-000-219-320-01-19].

F-18. APPROVE ROMANA KULIKOVA MD – EVALUATIONS

Approve Romana Kulikova MD to provide neurological evaluations and neurodevelopmental evaluations at the rate of $480.00 per evaluation in the office and $600.00 for evaluations in the school for the 2020-2021 school year, not to exceed $6,000.00 [Account #11-000-219-320-01-19].

F-19. ACCEPT COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT REPORT

Accept the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on January 19, 2021).

F-20. ACCEPT CORRECTIVE ACTION PLAN (CAP)

Accept the Corrective Action Plan for Single Audit Fiscal Year ending June 30, 2020, in accordance with the information in the hands of each Board member.

F-21. For informational purposes only – vote not required. List of legal services for the 2020-2021 fiscal year, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

O-2. APPROVE NOTIFICATION OF ASSET CHANGE OF STATUS

Approve the Notification of Asset Change of Status for disposal of a Polar Mohr 76EM paper cutting machine, in accordance with the information in the hands of each Board member.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1A. PERSONNEL ACTIONS – NEW HIRES

Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.

P-1B PERSONNEL ACTIONS – EXTRA PAY

Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.

P-1C PERSONNEL ACTIONS – TRANSFERS

Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE PUBLIC AGENCY COMPLIANCE OFFICER – KOON

Approve Yolanda Koon as Public Agency Compliance Officer (PACO) for 2021, at no cost to the district.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes
Marvin Clark	Custodian	UHS	2/28/2021	Retirement
Kristen Hudson	Social Studies Teacher	KMS	3/4/2021	Resignation	Letter indicates last physical day will be 3/4/2021

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type	Notes
Maureen Dennis	Paraprofessional-SS	Connecticut Farms	1/18/2021-4/30/2021	Paid Medical Leave
Nicole Placca	Teacher of Spanish	UHS	Extension of Unpaid Return 4/1/2021	Non FMLA Child Rearing Leave	Org. return was 3/1/2021. FMLA entitlement exhausted.
Jennifer Parkhurst	School Counselor	Connecticut Farms	4/6/2021-4/1/2022 Return 4/4/2022	Paid Child Rearing Leave and Unpaid FMLA/NJFLA (Concurrently) followed by Non FMLA/Non NJFLA	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Laura O’Holla	Elementary Teacher	Jefferson	Extension - Updated Return: 3/1/2021	Unpaid Leave (NON FMLA/NON NJFLA)	Previous FFCRA entitlement exhausted. Org. return was 1/4/21.
Maggie SantaMaria	3^rd grade Teacher	Franklin	3/8/2021-6/24/2021	Paid Child Rearing Leave and Unpaid FMLA/ NJFLA (Concurrently)	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Abby Polizzi	Elementary Teacher	Battle Hill	2/22/2021-9/23/2021 Return: 9/24/2021	Paid Child Rearing Leave and Unpaid FMLA/NJFLA (Concurrently)	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Ebony Mack-Ramos	Elementary Teacher	Livingston	Extension Return 6/1/2021	Non FMLA/Non FMLA Child Rearing Leave	FMLA/NJFLA time exhausted. Org. return 1/4/2021

P-5. APPROVE DESIGNEE – STUDENT ACTIVITIES ACCOUNT

Approve Delia McLean as the additional designee for the ConnectOne “Hannah Caldwell Elementary School Student Activities Account,” at no cost to the District and approving the removal of Kira Baskerville as designee for said account.

P-6. APPROVE ATTENDANCE AT UNION COUNTY WOMEN IN LEADERSHIP MEETINGS

Approve Kim Conti, Director of Special Services, to attend Union County Women in Leadership Group meetings at no cost to the district for the 2020-2021 school year.

L. Policy Committee

Upon recommendation of the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. POLICY – DISTANCE LEARNING POLICY

Policy – Distance Learning Policy, in accordance with the information in the hands of each Board member. (FINAL READING)

POL-2. POLICY 5516 – USE OF ELECTRONIC COMMUNICATIONS AND RECORDING DEVICES

Policy 5516 – Use of Electronic Communications and Recording Devices, in accordance with the information in the hands of each Board member. (FINAL READING)

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS REMOVED FROM ROLLS

Approval be given to amend the list of students removed from the rolls [one (1) students exited the month of December 2020 (1 from secondary) or a total of six (6) students for the 2020-2021 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #258154 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Technology Committee

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.