MARCH 11, 2014 WORKSESSION AGENDA | Township of Union Public Schools

Date

Tuesday, March 11, 2014 - 07:00 pm

THIS MEETING WILL TAKE PLACE AT THE TOWNSHIP OF UNION BOARD OF EDUCATION ADMINISTRATION BUILDING, 2369 MORRIS AVENUE, UNION, NEW JERSEY 07083 AT 7 P.M.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA MARCH 11, 2014

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Approval of Minutes:

1. Regular Meeting – January 28, 2014

2. Executive Session – January 28, 2014

3. Executive Session – February 11, 2014

4. Regular Meeting – February 25, 2014

E. Communication:

1. Request for maternity leave from Jaleesa Brinson, part-time transportation assistant for the period February 13 through March 25, 2013.

2. Letter of resignation for the purpose of retirement from Mary C. Vesey, educational clerk at Kawameeh Middle School effective July 1, 2014.

3. Request for maternity and unpaid family leave from Erica Ende Santiago, Speech Language Pathologist at Burnet Middle School and Union High School for the period May 5 through the end of the 2013-2014 school year.

4. Request for maternity and unpaid family leave from Kristin Llanos, math teacher at Burnet Middle School, for the period June 16 through November 30, 2014.

5. Letter of resignation for the purpose of retirement from Pamela J. McAfee, math teacher at Kawameeh Middle School, effective July 1, 2014.

6. Request for maternity and unpaid family leave from Meghan DeLuca, English teacher at Union High School, for the period April 7 through the end of the 2013-2014 school year.

7. Letter of resignation from Regina Pierce, cafeteria/playground assistant at Battle Hill School effective February 21, 2014.

8. Letter of resignation for the purpose of retirement from A. Dennis Reinhard, physical education teacher at Jefferson School, effective July 1, 2014.

9. Letter of resignation for the purpose of retirement from Deborah Ford, Supervisor of Mathematics and Science, Grades 3-5, effective September 1, 2014.

10. Letter of resignation for the purpose of retirement from JoAnn Messina, special education teacher at Burnet Middle School, effective July 1, 2014.

11. Request for medical leave of absence from Rosemary Parsons, School Social Worker, for the period February 28 through April 14, 2014.

12. Request for unpaid family leave from Marlene Garay, Special Education teacher at Burnet Middle School for the period February 19 through March 16, 2014.

13. Request for extended child rearing leave from Cara Leblond, special education teacher at Battle Hill School, for the period June 2 through August 31, 2014.

14. Letter of resignation for the purpose of retirement from Jill M. Adams, special education teacher at Jefferson School, effective July 1, 2014.

15. Request for extension of unpaid sick leave from Jane J. Colford, teacher at Franklin School, until June 1, 2014.

16. Request for maternity and unpaid family leave from Erin Christenson, teacher at Battle Hill School, for the period April 26 through October 5, 2014.

17. Request for maternity leave from Courtney McCarthy, teacher at Franklin School, for the period April 12 through June 1, 2014.

18. Request for maternity, unpaid family leave and extended child rearing leave from Jennifer DeSousa, English teacher at Union High School, for the period May 24, 2014 through the end of the 2014-2015 school year.

19. Letter of resignation for the purpose of retirement from Rosario Cannavo, Career Education teacher at Union High School, effective July 1, 2014.

20. Letter of resignation for the purpose of retirement from Timothy McMahon, science teacher at Union High School, effective July 1, 2014.

F. Presentation - Sergio Panunzio, Superintendent of Public Works regarding food recycling program at Livingston School

G. Superintendent’s Report

H. Education/Student Discipline Committee Resolutions:

E-1. The committee recommends and I so move that approval be given to amend the 2013-2014 out-of-district atypical student placement list and students exited from out-of-district placement in accordance with the information in the hands of each board member.

E-2. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [eight (8) students exited from February 1 through February 28, 2014 for a total of twenty-one (21) students for the 2013-2014 school year] who are not domiciled in this school district in accordance with the information in the hands of each board member.

E-3. The committee recommends and I so move that the board affirm the Superintendent's resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period February 7 through March 7, 2014.

E-4. The committee recommends and I so move that the board allow children of staff members to attend Union Public Schools for the 2014-2015 school year as follows: (a) A.S. - Kindergarten at Livingston School; (b) J.L. - Pre-K at Hannah Caldwell School

E-5. The committee recommends and I so move that the board approve Calendars for the 2014-2015 school year in accordance with the information in the hands of each board member.

E-6. The committee recommends and I so move that the board approve Battle Hill Elementary School as the location of the Extended School Year program for July 2014.

DISCUSSION ITEM:

Demographic Study prepared by Whitehall Associates, Inc.

I. Fiscal and Planning Committee Resolutions

F-1. The committee recommends and I so move that the Treasurer’s Report dated February 28, 2014 be accepted.

F-2. The committee recommends and I so move that the Secretary’s Report dated February 28, 2014 be accepted.

F-3. Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of February 28, 2014 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of February 28, 2014 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

F-4. The committee recommends and I so move that the Board approve line item transfers in accordance with the information in the hands of each board member.

F-5. The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a) and in accordance with the information in the hands of each board member.

F-6. The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.

F-7. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) BSN Sports, Inc. – not to exceed $3,000 – baseball team fundraiser – Union High School Athletics; (b) Fan Cloth, LLC – not to exceed $2,100 – wrestling team fundraiser – Union High School Athletics; (c) Jostens, Inc. - $3,375 – yearbook – Kawameeh Middle School; (d) Freedom Fundraising - $3280.80 – German Club fundraiser – Union High School; (e) Proforma - $2557.50 – Honor Society induction ceremony supplies – Union High School; (f) Jostens, Inc. - $3,570.38 – Yearbook – Burnet Middle School; (g) Peligro Sports - $1,014 – School Play T-Shirts – Burnet Middle School; (h) CMT Sound System, LLC - $2,740 – sound system for school musical – Kawameeh Middle School; (i) NJ District Key Club - $2910 – district convention registration – Union High School

F-8. The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.

F-9. The committee recommends and I so move that the Board accept the following donations: (a) Lifetouch National School Studios - $1,119 for use by Burnet Middle School

RESOLUTIONS F-10 THROUGH F-15 CONCERN THE PROPOSED BUDGET FOR THE 2014-2015 SCHOOL YEAR

F-10. The committee recommends and I so move that there should be raised for General Funds $81,661,987 for the 2014-2015 school year.

F-11. The committee recommends and I so move that the board approve advertised capital outlay projects (Fund 12) in the amount of $288,000 in accordance with the information in the hands of each board member.

F-12. The committee recommends and I so move that the board approve withdrawal from Capital Reserve to Capital Outlay (Fund 12) in the amount of $900,000 for the following projects (a) Washington School Boilers; (b) Livingston School Boilers; (c) Sidewalks Districtwide and (d) Union High School Bathrooms in accordance with the information in the hands of each board member.

F-13. The committee recommends and I so move that the board approve withdrawal from Capital Reserve to Capital Projects (Fund 30) in the amount of $3,100,000 for the following projects: (a) Union High School Electrical Upgrade and (b) Washington School Auditorium A/C in accordance with the information in the hands of each board member.

F-14. The committee recommends and I so move that the board approve withdrawal from Maintenance Reserve in the amount of $1,000,000 for required maintenance in accordance with the information in the hands of each board member.

F-15. The committee recommends and I so move that the board approve Travel Expenditure Maximum in the amount of $75,000 in accordance with the information in the hands of each board member.

F-16. The committee recommends and I so move that the board accept donation from American Legion Post 35 in the amount of $500 to be used by Union High School JROTC Program to offset cost drill team’s Florida trip.

DISCUSSION ITEM:

Review of findings from Office of Fiscal Accountability and Compliance regarding Free and Reduced Lunch Applications – copy attached.

J. Operations Committee Resolutions

O-1. The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the board approve the following security drill and bus evacuation reports for the 2013-2014 school year in accordance with the information in the hands of each board member.

O-2. The committee recommends and I so move that the board renew agreement with New Jersey School Boards Association for Schoolboardnet Services (paperless agenda) at the annual rate of $2,360 (no increase from last year) in accordance with the information in the hands of each board member.

O-3. The committee recommends and I so move that the board approve advertisement for sale of the items on the attached list which have been deemed no longer serviceable. (If there are no bids on these items, it will be sold as scrap.)

O-4. The committee recommends and I so move that the board accept the proposal for architectural services (Proposal No. P2014028) from Potter Architects, 410 Colonial Avenue, Union, NJ 07083 for Classroom Change in Use (Partial) to Office at Kawameeh Middle School in an amount not to exceed $2,500 in accordance with the information in the hands of each board member.

O-5. The committee recommends and I so move that the board accept the proposal for architectural services (Proposal No. P2014019) from Potter Architects, 410 Colonial Avenue, Union, NJ 07083 for Boiler Replacements at Washington Elementary School in an amount not to exceed $38,800 in accordance with the information in the hands of each board member.

O-6. The committee recommends and I so move that the board accept the proposal for architectural services (Proposal No. P2014020) from Potter Architects, 410 Colonial Avenue, Union, NJ 07083 for Auditorium and Gymnasium HVAC Upgrades at Washington Elementary School in an amount not to exceed $64,800 in accordance with the information in the hands of each board member.

O-7. The committee recommends and I so move that the board accept the proposal for architectural services (Proposal No. P2014018) from Potter Architects, 410 Colonial Avenue, Union, NJ 07083 for Boiler Replacements at Livingston Elementary School in an amount not to exceed $38,800 in accordance with the information in the hands of each board member.

O-8. The committee recommends and I so move that the board approve Change Order #1 from Spartan Construction, Inc., P.O. Box 1017 Oakhurst, NJ for an extension of time on the Cupola Refurbishment at Connecticut Farms and Franklin Elementary Schools in accordance with the information in the hands of each board member.

O-9. The committee recommends and I so move that the board approve reduction to project contingency allowance by $685,352 from Patock Construction Company, 43 Gilbert Street North, Tinton Falls, NJ 07701 in connection with the Addition and Alterations to Jefferson School in accordance with the information in the hands of each board member.

O-10. The committee recommends and I so move that the board approve submission of the following projects to the State of New Jersey Department of Education and amending the Long Range Facilities Plan to include same (a) Boiler Replacement at Washington Elementary School and (b) Boiler Replacement at Livingston Elementary School. These projects are “Other Capital” projects and the Township of Union Board of Education is not seeking state funding.

DISCUSSION ITEM

Review of School Self-Assessment for Determining Grades under the Anti-Bullying Bill of Rights

K. Personnel Committee Resolutions

P-1. The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.

P-2. The Superintendent recommends, the committee concurs and I so move that the Board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/Playground Aides, Teacher Assistants and Secretaries for the 2013-2014 school year in accordance with the information in the hands of each board.

P-3. The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff: (a) Mary Vesey, ten month educational clerk at Kawameeh Middle School, effective July 1, 2014 (retirement); (b) Pamela J. McAfee, mathematics teacher at Kawameeh Middle School, effective July 1, 2014 (retirement); (c) Regina Pierce, cafeteria/playground assistant at Battle Hill School, effective February 21, 2014; (d) A. Dennis Reinhard, physical education teacher at Jefferson School, effective July 1, 2014 (retirement); (e) Deborah Ford, Supervisor of Mathematics and Science, Grades 3-5, effective September 1, 2014 (retirement); (f) JoAnn Messina, special education teacher at Burnet Middle School, effective July 1, 2014 (retirement); (g) Jill M. Adams, special education teacher at Jefferson School, effective July 1, 2014 (retirement); (h) Rosario Cannavo, Career Education teacher at Union High School, effective July 1, 2014 (retirement); (i) Timothy McMahon, science teacher at Union High School, effective July 1, 2014 (retirement)

P-4. The Superintendent recommends, the committee concurs and I so move that the board approve leaves for the following staff: (a) Kristin Llanos, mathematics teacher at Burnet Middle School, maternity and unpaid family leave for the period June 16 through November 30, 2014; (b) Erica Ende Santiago, Speech Language Pathologist at Burnet Middle School and Union High School, maternity and unpaid family leave for the period May 5, 2014 through the end of the 2013-2014 school year; (c) Meghan DeLuca, English teacher at Union High School, maternity and unpaid family leave for the period April 7, 2014 through the end of the 2013-2014 school year; (d) Rosemary Parsons, School Social Worker, medical leave for the period February 28 through April 14, 2014; (e) Marlene Garay, special education teacher at Burnet Middle School unpaid family leave for the period February 19 through March 16, 2014; (f) Cara Leblond, special education teacher at Battle Hill School, extended child rearing leave, for the period June 2 through August 31, 2014; (g) Erin Christenson, teacher at Battle Hill School, maternity and unpaid family leave for the period april 26 through October 5, 2014; (h) Jane J. Colford, teacher at Franklin School, extension of unpaid sick leave through May 31, 2014; (i) Courtney McCarthy, teacher at Franklin School, maternity leave for the period April 12 through June 1, 2014; (j) Jennifer DeSousa, English teacher at Union High School, maternity, unpaid family leave and extended child rearing leave for the period May 24, 2014 through the end of the 2014-2015 school year.

P-5. The Superintendent recommends, the committee concurs and I so move that the board approve payment to staff for preparation of 2014 Union High School Graduation Booklet at a rate of $600 per person: (a) Gerry Muller; (b) Elizabeth Esposito and (c) John Shaffer

P-6. The Superintendent recommends, the committee concurs and I so move that the board approve job description for “Front Door Greeter” in accordance with the information in the hands of each board member.

P-7. The Superintendent recommends, the committee concurs and I so move that the board approve New Jersey Educational Services Alliance, L.L.C., 10 Schalks Crossing Road, Suite 501-164, Plainsboro, NJ 08536 to perform Bi-Lingual Evaluations at a rate of $500 to $600 per evaluation at an amount not to exceed $2500 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct #11-000-219-320-01-19)

P-8. The Superintendent recommends, the committee concurs and I so move that the board approve Sarah McCulloh, transition coordinator, to visit Township of Union businesses for Community Based Instruction (CBI) to develop prevocational/vocational opportunities for the 2013-2014 school year.

P-9. The Superintendent recommends, the committee concurs and I so move that the board increase purchase order #14-03217 to Around the Clock Healthcare Services from $34,000 to $85,000 (an increase of $51,000) to provide nursing services at a rate of $38.49 per hour for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct #7043/11-000-216-320-01-19)

P-10. The Superintendent recommends, the committee concurs and I so move that the board increase purchase order #14-01225 to Dr. Abraham D. Morganoff from $5,400 to $10,800 (an increase of $5,400) to provide Neurological evaluations at a rate $425 per evaluation for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct #11-000-219-320-01-19)

P-11. The Superintendent recommends, the committee concurs and I so move that the board increase purchase order #14-01230 to Dr. Mark Faber, from $4,950 to $9,900 (an increase of $4,950) to provide Psychiatric evaluations at a rate of $550 per evaluation for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct#11-000-219-320-01-19)

P-12. The Superintendent recommends, the committee concurs and I so move that the board increase purchase order #14-01231 to Occupational Center of Union from $3,000 to $10,000 (an increase of $7,000) to provide Vocational Assessments at a rate of $100 per hour for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct #11-000-219-320-01-19)

P-13. The Superintendent recommends, the committee concurs and I so move that the board approve Cerebral Palsy of North Jersey, 220 South Orange Avenue, Suite 300, Livingston, New Jersey to perform Assistive Technology and Augmentative and Alternative Evaluations at a rate of $1,000 per evaluation not to exceed $3,000 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct#11-000-219-0320-01-19)

P-14. The Superintendent recommends, the committee concurs and I so move that the board approve Updated Curriculum Writing Teams in accordance with the information in the hands of each board member.

P-15. The Superintendent recommends, the committee concurs and I so move that the board approve Teresa Marino, district certified teacher, to provide home instruction to district students on an “as needed” basis at a rate of $38.25 per hour for the 2013-2014 school year. (Acct#17197/11-150-100-101-96-SS19)

L. Policy Committee Resolutions

POL-1 The committee recommends and I so move that the board approve revised Policy File Code 7010 – Goals and Objectives in Alterations and New Construction in accordance with the information in the hands of each board member.

POL-2. The committee recommends and I so move that the board approve revised Policy File Code 7110 – Long Range Facilities Planning in accordance with the information in the hands of each board member.

POL-3. The committee recommends and I so move that the board approve revised Policy File Code 7115 – Developing Educational Specifications in accordance with the information in the hands of each board member.

POL-4. The committee recommends and I so move that the board approve revised Policy File Code 5141.20 – Food Allergies in accordance with the information in the hands of each board member.

POL-5. The committee recommends and I so move that the board approve Policy File Code 4119.3/4219.3 – Workplace Harassment in accordance with the information in the hands of each board member.

POL-6. The committee recommends and I so move that the board approve revised Policy File Code 5113.1 – Educational Opportunity for Military Children in accordance with the information in the hands of each board member.

POL-7. The committee recommends and I so move that the board approve revised Policy File Code 4119.26/4219.26 -- Staff Use of Internet Social Networks and Other Forms Electronic Communication in accordance with the information in the hands of each board member.

POL-8. The committee recommends and I so move that the board approve revised Policy File Code 4150/4250 – Family Leave and Medical Leave in accordance with the information in the hands of each board member.

M. Approval of Bills

The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.

N. Unfinished Business

O. New Business

P. Comments from the Public

Q. Adjournment ____________ p.m.