THIS MEETING WILL TAKE PLACE AT JAMES CAULFIELD ADMINISTRATION BUILDING, 2369 MORRIS AVENUE, UNION, NEW JERSEY AT 7:00 P.M.
TOWNSHIP OF UNION BOARD OF EDUCATION
WORKSESSION AGENDA
MAY 13, 2014
*indicates resolutions that will be voted on at the worksession
A. Roll Call
B. Flag Salute
C. Open Public Meetings Act Statement
D. Approval of Minutes
1. Executive Session – March 18, 2014
2. Executive Session – April 8, 2014
E. Communication:
1. Request from Ernestine Frye, Administrative Director, Union Township Community Action Organization, Inc., for use of Jefferson School parking lots for Senior Prom Red Carpet Event on Thursday, June 5, 2014 from 4 to 7 p.m.
2. Request for maternity and unpaid family leave from Alexandra F. Aiello, Resource Room Teacher at Battle Hill School for the period June 20, 2014 through October 14, 2014.
3. Letter of resignation for the purpose of retirement from Nancy Mullen, math teacher at Union High School, effective August 1, 2014.
4. Request for unpaid medical leave from Genevieve Reis, ten month secretary at Union High School for the period May 1st through the end of the 2013-2014 school year.
5. Request for maternity leave from Laurie Romero, English teacher at Union High School, for the period September 1st through October 31st, 2014
6. Request for maternity, unpaid family leave and extended childrearing leave from Diana Zachek, teacher at Washington School, for the period June 20, 2014 through the end of the 2014-2015 school year.
7. Letter of resignation from Benjamin Schmoll, German teacher at Union High School, effective July 1, 2014.
8. Request for waiver of rental fees from Ron Rago and James Mosser for use of Union High School Auditorium for Union Celebrates Broadway II: A Summer Event tentatively scheduled for August 8, 2014
9. Letter of resignation for the purpose of retirement from Barbara Sherry, School Psychologist at Washington School, effective July 31, 2014
F. Superintendent’s Report
G. Comments from the Public on *Resolutions on the Agenda
H. Education/Student Discipline Committee
E-1. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [five (5) students exited from April 1, 2014 through April 30, 2014 for a total of forty-five (45) students for the 2013-2014 school year] who are not domiciled in this school district in accordance with the information in the hands of each board member.
E-2. The committee recommends and I so move that the board affirm the Superintendent's resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period April 7th through May 9th, 2014.
E-3. The committee recommends and I so move that approval be given to amend the 2013-2014 Out-of-District Atypical Student Placement and Tuition lists in accordance with the information in the hands of each board member.
E-4. The committee recommends and I so move that the board in accordance with N.J.A.C. 6A:23A-18.5 approve that district students attending Willowglen Academy, 8 Wilson Drive, Sparta, New Jersey be provided lunch at no charge in accordance with the information in the hands of each board member.
E-5. The committee recommends and I so move that the board approve Agreement for Participation in Coordinated Transportation Services for the 2014-2015 school year with Union County Educational Services Commission in accordance with the information in the hands of each board member.
E-6. The committee recommends and I so move that the board approve the following curriculum guides for the 2014-2015 school year: (a) 3rd grade mathematics; (b) 5th grade Language Arts
DISCUSSION ITEMS:
1. UHS abbreviated schedule
2. Life Skills to Strategies for Success
I. Fiscal and Planning Committee
F-1. The committee recommends and I so move that the Treasurer’s Report dated April 30, 2014 be accepted.
F-2. The committee recommends and I so move that the Secretary’s Report dated April 30, 2014 be accepted.
F-3. Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of April 30, 2014 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
Pursuant to N.J.A.C. 6A:23-2.2(h), we certify that as of April 30, 2014 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
F-4. The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.
F-5. The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a) and in accordance with the information in the hands of each board member.
F-6. The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.
F-7. The committee recommends and I so move that the Board accept the following donations: (a) Lifetouch National School Studios - $524.96 for use by Connecticut Farms School; (b) Merck - $3,500 – for use by Merck Street Law Program at Union High School; (c) Michael A. Kelly VFW - $500 for use by JROTC Program at Union High School; (d) Vietnam Veterans of America, Inc. (Elizabeth) - $500 for use by Union High School Performing Arts Company; (e) Vietnam Veterans of America, Inc., Union County Area Chapter #688 - $500 for use by Union High School Performing Arts Company
F-8. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Session 6 Wrestling - $1,000 - wrestling clinic - Union High School Athletics; (b) Fairview Lake YMCA - $2,316.25 - final camp payment - Union High School; (c) Home Depot Credit Services - $2,449.65 - scenic construction materials for Miss Saigon - Union High School; (d) The Costumer - $2,697.74 - additional costume rentals for Miss Saigon - Union High School
F-9. The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.
F-10. The committee recommends and I so move that the Board approve list of 2014-2015 State Contract Vendors to facilitate schools’ purchasing in accordance with the information in the hands of each board member.
F-11. The committee recommends and I so move that the Board adopt the following tuition rates for the 2014-2015 school year:
Pre-School $ 6,028
Kindergarten $ 12,055
Grades 1 through 5 $ 13,642
Grades 6 through 8 $ 13,965
Grades 9 through 12 $ 13,935
Cog-Mod $ 24,713
LLD $ 15,513
M.D. $ 21,765
B.D. $ 26,730
Autism $ 22,656
Part-time Pre-School Handicapped $ 14,717
Full-time Pre-School Handicapped $ 32,684
*F-12. The committee recommends and I so move that the Board amend amount of Geraldine Minieri Memorial Scholarship Fund Award from $250 to $125 to be awarded to a 2014 Union High School Graduating Senior in accordance with the information in the hands of each board member.
*F-13 The committee recommends and I so move that the Board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Anderson’s - $2090.65 – Senior Prom Favors – Union High School
J. Operations Committee
O-1. Report of bids received on April 22, 2014 for Music Supplies (Bid #15-06) for the 2014-2015 school year; Art Supplies (Bid #15-07) for the 2014-2015 school year; report of bids received on May 1, 2014 for proposed auditorium HVAC upgrades at Washington Elementary School
O-2. The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the board approve the following security drill reports and bus evacuation drill reports in accordance with N.J.A.C. 6A:27-11.2 in accordance with the information in the hands of each board member.
O-3. The committee recommends and I so move that the board accept proposal for architectural services for proposed Union High School Electrical Upgrades from Potter Architects, 410 Colonial Avenue, Union, New Jersey in the total fee amount not to exceed $143,000 in accordance with the information in the hands of each board member.
*O-4. The committee recommends and I so move that the board award bid for proposed auditorium HVAC upgrades at Washington Elementary School (Project No. 13-050) to Envirocon, LLC, 490 Schooley’s Mountain Road, Hackettstown, NJ 07840 for the total bid amount of $474,134 which includes a $53,900 contingency allowance in accordance with the information in the hands of each board member.
*O-5. The committee recommends and I so move that the board approve use of Jefferson School parking lots by Union Township Community Action Organization, for Senior Pre-Prom Red Carpet Event on June 5, 2014 from 4 to 7 p.m.
O-6. The committee recommends and I so move that the board approve renewal contracts with Broadview Networks for phone services for the period July 1, 2014 through June 30, 2015 in accordance with the information in the hands of each board member.
DISCUSSION:
1. Request for waiver of rental by Union High School Performing Arts Company for use of Union High School Auditorium for Union for Union Celebrates Broadway II: A Summer Event
K. Personnel Committee
P-1. The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.
P-2. The Superintendent recommends, the committee concurs and I so move that the board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/Playground Aides, Teacher Assistants and Secretaries for the 2013-2014 school year in accordance with the information in the hands of each board member.
P-3. The Superintendent recommends, the committee concurs and I so move that the board accept resignation letters from the following staff: (a) Nancy Mullen, math teacher at Union High School, effective August 1, 2014 (retirement); (b) Benjamin Schmoll, German teacher at Union High School, effective July 1, 2014; (c) Barbara Sherry, School Psychologist at Washington School, effective July 31, 2014 (retirement)
P-4. The Superintendent recommends, the committee concurs and I so move that the board reappoint Debra Cyburt as Treasurer of School Monies for the 2014-2015 school year at an annual salary of $4,400.
P-5. The Superintendent recommends and I move that the board reappoint James J. Damato, as Affirmative Action Officer for awarding contracts for the 2014-2015 school year under P.L.1975, c. 127, at no cost to the District.
P-6. The Superintendent recommends, the committee concurs and I so move the board appoint Fernanda Manochio, as Custodian of School Records for the 2014-2015 school year at no cost to the District.
P-7. The Superintendent recommends, the committee concurs and I so move that the board approve the following unpaid leaves for staff: (a) Alexandra F. Aiello, Resource Room teacher at Battle Hill School maternity and unpaid family leave for the period June 20, 2014 through October 14, 2014; (b) Genevieve Reis, 10 month secretary at Union High School, unpaid medical leave for the period May 1, 2014 through the end of the 2013-2014 school year; (c) Laurie Romero, English teacher at Union High School maternity leave for the period September 1st through October 31st, 2014; (d) Diana Zachek, teacher at Washington School, maternity, unpaid family leave and extended child rearing leave for the period June 20, 2014 through the end of the 2014-2015 school year
P-8. The Superintendent recommends, the committee concurs and I so move that the board approve Employment Contract of Gregory Tatum, Assistant Superintendent for the 2014-2015 school year in accordance with the information in the hands of each board member. This contract has been approved by the Executive County Superintendent.
P-9. The Superintendent recommends, the committee concurs and I so move that the board approve Employment Contract of Manuel E. Vieira, Business Administrator for the 2014-2015 school year in accordance with the information in the hands of each board member. This contract has been approved by the Executive County Superintendent.
P-10. The Superintendent recommends, the committee concurs and I so move that the board approve Employment Contract of Noreen Lishak, Assistant Superintendent for the 2014-2015 school year in accordance with the information in the hands of each board member. This contract has been approved by the Executive County Superintendent.
P-11. The Superintendent recommends, the committee concurs and I so move that the board approve Employment Contract of James J. Damato, Board Secretary/General County for the period July 1, 2013 through June 30, 2015 in accordance with the information in the hands of each board member.
P-12. The Superintendent recommends, the committee concurs and I so move that the board approve residency investigators to work during Summer, 2014 at a rate of $20 per hour as follows: (a) Maria Schmidtberg – not to exceed 70 hours for July and August or $1400; (b) Thomas Sheridan – not to exceed 50 hours for July and August or $1000 and (c) Anthony Martino – not to exceed 50 hours for July and August or $1000.
P-13. The Superintendent recommends, the committee concurs and I so move that the board approve Care Station, P.O. Box 352, Linden, New Jersey to perform Department of Transportation physicals in accordance with the fee schedule and other information in the hands of each board member.
P-14. The Superintendent recommends, the committee concurs and I so move that the board approve salary disbursements for 2013-2014 Perkins Grant in accordance with the information in the hands of each board member.
P-15. The Superintendent recommends, the committee concurs and I so move that the board approve Curriculum Writing Teams at a rate of $20 per hour not to exceed 15 hours per person in accordance with the information in the hands of each board member.
P-16. The Superintendent recommends, the committee concurs and I so move that the board approve 2014-2015 Professional Development Plan in accordance with the information in the hands of each board member.
P-17. The Superintendent recommends, the committee concurs and I so move that the board increase purchase order #14-02613 to Silvergate Prep, 10 Finderne Avenue, Bridgewater, NJ from $5,500 to $14,500 an increase of $9,000 for bedside instruction for a district student for the remainder of the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct #7693/11-150-100-320-01-19)
P-18. The Superintendent recommends, the committee concurs and I so move that the board approve Dr. Elliot Grossman, Pediatric Neurologist, 220 Ridgedale Avenue, Florham Park, NJ to provide neurological evaluations at a rate of $300 per evaluation, not to exceed $600 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct# 11-000-219-320-01-19)
P-19. The Superintendent recommends, the committee concurs and I so move that the board approve Morris Union Jointure Commission, 340 Central Avenue, New Providence, NJ to provide Physical Therapy at a rate of $220 per hour; Occupational Therapy at a rate of $200 per hour; Speech Therapy at a rate of $235 per hour and a personal aid for ESY and 2013-2014 school year at a rate of $76,832 in accordance with the information in the hands of each board member. These services will be provided to district students attending programs at the Morris Union Jointure Commission facilities located in New Providence and Warren at a rate not to exceed $250,000 for the 2014-2015 school year. (Acct #11-000-216-320-01-19)
P-20. The Superintendent recommends, the committee concurs and I so move that the board approve staff to perform Extended School Year and/or Summer 2014 services for the period July 1st through August 29th 2014 in accordance with the information in the hands of each board member.
P-21. The Superintendent recommends, the committee concurs and I so move that the board approve Dr. Brian Kaufman to perform as Coordinator of ABA Home Program for the 2014-2015 school year at a rate not to exceed $20,000. (Acct#11-000-216-110-01-19-SS19)
*P-21. The Superintendent recommends, the committee concurs and I so move that the board approve Kean University Child Study Institute, 1000 Morris Avenue, Union, New Jersey to provide Independent Psychological and Educational, Social and Speech evaluations at a rate of $750 per evaluation, plus $250 case manager fee and $250 for a classroom observation at a rate not to exceed $5,400 for the 2013-2014 school year in accordance with the information in the hands of each board member. Additionally if required, court time will be billed at a rate of $250 per hour. (Acct #11-000-219-320-01-19)
*P-22. The Superintendent recommends, the committee concurs and I so move that the board approve that all employees on the attached list be reappointed for the 2014-2015 school year in accordance with the information in the hands of each board member.
L. Negotiation/Grievance Committee
N-1. The committee recommends and I so move that the board adopt Memorandum of Agreement with the Part-time Transportation Association in accordance with the information in the hands of each board member.
M. Policy Committee
POL-1. The committee recommends and I so move that the board approve Series 6000 Policies in accordance with the information in the hands of each board member.
N. Approval of Bills
The committee recommends and I so move that the board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
O. Unfinished Business
P. New Business
Q. Comments from the Public
R. Adjournment ___________ p.m.
