Regular Meeting, December 15, 2020 at 7 p.m. of the Township of Union Board of Education, via Zoom, instructions on district website | Township of Union Public Schools

Date

Tuesday, December 15, 2020 - 07:00 pm

Regular meeting, Tuesday, December 15, 2020 at 7:00 p.m. of the Township of Union Board of Education, via Zoom, instructions on district website.

TOWNSHIP OF UNION BOARD OF EDUCATION

REGULAR MEETING AGENDA – December 15, 2020

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions

F. Approval of Minutes:

August 18, 2020 – special meeting/executive session
August 18, 2020 – regular meeting
August 18, 2020 – executive session
August 20, 2020 – planning meeting
August 20, 2020 – executive session #1
August 20, 2020 – executive session #2
August 20, 2020 – executive session #3
September 8, 2020 – worksession
September 8, 2020 – executive session #1
September 8, 2020 – executive session #2
September 15, 2020 – special meeting/executive session
September 15, 2020 – regular meeting
September 15, 2020 – executive session
September 30, 2020 – special meeting
September 30, 2020 – executive session #1
September 30, 2020 – executive session #2
September 30, 2020 – executive session #3
October 6, 2020 – special meeting/executive session
October 13, 2020 – worksession minutes
October 13, 2020 – executive session #1
October 13, 2020 – executive session #2
October 20, 2020 – regular meeting
October 20, 2020 – executive session #1
October 20, 2020 – executive session #2

G. Communications

REQUEST FOR LEAVE – DUPLISSIS

Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) and non-FMLA/NJFLA leave from Kerri Duplissis, teacher of physical education-Hannah Caldwell Elementary School, January 11, 2021-June 30, 2021.

REQUEST FOR INTERMITTENT LEAVE – ERICKSON

Request for intermittent FMLA/NJFLA leave from Lisa Erickson, teacher of special education-Battle Hill Elementary School, November 9, 2020-November 8, 2021.

REQUEST FOR LEAVE – HOCTOR

Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Deirdre Hoctor, teacher of special education-Union High School, January 4, 2021-May 24, 2021.

REQUEST FOR LEAVE – GLENN

Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Melisa Glenn, teacher-Hannah Caldwell Elementary School, January 22, 2021-June 30, 2021.

REQUEST FOR LEAVE – SHARPE

Request for paid child rearing leave from Courtney Sharpe, teacher-Battle Hill Elementary School, January 4, 2021-February 16, 2021 (tentative return date).

REQUEST FOR LEAVE EXTENSION – PLACCA

Request for extension of unpaid non-FMLA child rearing leave from Nicole Placca, Spanish teacher-Union High School, new return date March 1, 2021.

REQUEST FOR LEAVE – SIBILIA

Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Maria Sibilia, teacher-Livingston Elementary School, January 25, 2021-May 26, 2021.

REQUEST FOR LEAVE EXTENSION – VASSALLO

Request for extension of paid medical leave from Dianne Vassallo, 12-month secretary-Union High School, through January 29, 2021.

REQUEST FOR LEAVE EXTENSION – WEST

Request for extension of unpaid non-FMLA child rearing leave from Heather West, science teacher-Kawameeh Middle School, new return date September 1, 2021.

REQUEST FOR LEAVE EXTENSION – HALL

Request for extension of unpaid non-FMLA/non-NJFLA leave from Shaquana Hall, custodian-Hannah Caldwell Elementary School, new return date February 1, 2021.

REQUEST FOR LEAVE EXTENSION – LOPEZ

Request for extension of paid medical leave from Ovidio Lopez, custodian-Washington Elementary School, through December 31, 2020.

LETTER OF RESIGNATION – DeMARCO

Letter of resignation from Daniel DeMarco, teacher of computer literacy-Kawameeh Middle School, effective January 18, 2021

LETTER OF RETIREMENT – GOTTLIN

Letter of resignation, for the purpose of retirement, from Edward Gottlin, woodshop teacher, effective April 1, 2021.

LETTER OF RETIREMENT – WYCKOFF

Letter of resignation, for the purpose of retirement, from Russell Wyckoff, teacher of health and physical education, Franklin Elementary School, effective December 31, 2020.

LETTER OF RETIREMENT – VASSALLO

Letter of resignation, for the purpose of retirement, from Dianne Vassallo, 12-month secretary-Union High School, effective February 1, 2021.

LETTER OF RESIGNATION – FERVILLE

Letter of resignation from Tracey Ferville, paraprofessional Special Services-Union High School, effective November 30, 2020.

REQUEST FOR LEAVE – BARTOLO

Request for unpaid paternity leave under FMLA/NJFLA from Cesar Bartolo, Grounds/Maintenance Staff-Central Office, January 4, 2021-March 29, 2021.

REQUEST FOR LEAVE – GAINER

Request for paid child rearing and unpaid FMLA/NJFLA from Candice Gainer, paraprofessional-Franklin Elementary School, January 4, 2021-April 30, 2021.

REQUEST FOR INTERMITTENT LEAVE – REGAL

Request for intermittent FMLA/NJFLA leave from Linda Regal, special education teacher-Hannah Caldwell Elementary School, December 3, 2020-June 30, 2021.

H. Superintendent’s Report

1. Report by Student Liaisons

2. PTA Presentation

3. Responses to questions from worksession meeting

4. Good News

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Agenda item approved at December 8, 2020 worksession (affirm HIB – November 11, 2020 to November 17, 2020).

E-1A. Agenda item reported at December 8, 2020 worksession (report of HIB – November 18, 2020 to December 8, 2020) (no vote required; for reporting purposes only).

E-1B. AFFIRM SUPERINTENDENT’S DETERMINATION OF HIB

Affirm the Superintendent’s determination of Harassment, Intimidation and Bullying (HIB) for the periods November 18, 2020 to December 8, 2020, in accordance with the information in the hands of each Board member.

E-1C. SUPERINTENDENT’S REPORT OF HIB

Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period December 8, 2020 to December 15, 2020 (no incidences to report), in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only).

E-2. APPROVE CURRICULUM GUIDES

Approve the following Curriculum Guides, in accordance with the information in the hands of each Board member: (a) Mathematics – Grade K; (b) Mathematics – Grade 2; (c) Mathematics – Grade 1.

E-3. APPROVE TITLE I SCHOOL PARENT AND FAMILY ENGAGEMENT POLICIES

Approve Title I School Parent and Family Engagement Policies for Franklin Elementary School, Connecticut Farms Elementary School, Jefferson School, Burnet Middle School and Union High School, in accordance with the information in the hands of each Board member.

E-4. APPROVE TRANSPORTATION CONTRACT – MUJC

Approve the 2020-2021 regular school year transportation contract with the Morris-Union Jointure Commission, in accordance with the information in the hands of each Board member.

J. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated November 30, 2020 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated November 30, 2020 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of November 30, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Yolanda Koon ____________

Yolanda Koon, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of November 30, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS

Approve the amended list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-8. APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-9. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Graduation Lawn Sign Sale	January-June 2021	UHS/Senior Class – raise funds for the Class of 2021 senior class
Senior Class T-Shirt Sale	January-June 2021	UHS/Senior Class – raise funds for the Class of 2021 senior class
Virtual Fashion Show	February 2021	UHS/Senior Class – raise funds for the Class of 2021 senior class
Flocking Homes	February-May 2021	UHS/Senior Class – raise funds for the Class of 2021 senior class
Virtual Mr. UHS	May 2021	UHS/Senior Class – raise funds for the Class of 2021 senior class

F-10. APPROVE SUBMISSION/ACCEPTANCE OF MSHE FOUNDATION GRANT

Approve submission and acceptance of Mark Schonwetter Holocaust Education (MSHE) Foundation Grant in the amount of $1,000.00 to be used by Kawameeh Middle School to enhance Holocaust curriculum.

F-11. APPROVE UCESC NONPUBLIC SCHOOL SECURITY INITIATIVE PROGRAM AGREEMENTS – ST. MICHAEL SCHOOL

Approve Union County Education Services Commission Nonpublic School Security Initiative Program Agreements for Saint Michael School located within the district for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

F-12. APPROVE SUMMIT SPEECH – ITINERANT SERVICES

Approve Summit Speech to provide itinerant services, teacher of the deaf, at the rate of $165.00 per hour (not to exceed $5,115.00) for the 2020-2021 school year, in accordance with the information in the hands of each Board member [Acct #11-000-216-320-01-19].

F-13. APPROVE BUDGET CALENDAR

Approve budget calendar, in accordance with the information in the hands of each Board member.

F-14. APPROVE NJTIP AT RUTGERS – TRAVEL INSTRUCTION

Approve NJTIP at Rutgers to provide travel instruction (bus/train) per students’ IEPs for the 2020-2021 school year (not to exceed $11,851), in accordance with the information in the hands of each Board member [Acct #11-000-219-320-01-19].

F-15. ACCEPT THE FOLLOWING DONATIONS:

Accept the following donations:

From	For Use By	$/Item
United States Marine Corps Reserve - Toys for Tots	special education department/students	Toys

F-16. APPROVE MEMBERSHIP TO NJ EDGE CONSORTIUM

Approve membership to NJ Edge Consortium for Sandra Paul, IT Director, at no cost to the district.

F-17. For informational purposes only – vote not required. List of legal services for the 2020-2021 fiscal year, in accordance with the information in the hands of each Board member.

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

O-2. REPORT ON OFFICIAL REPORT OF ANNUAL SCHOOL ELECTION

Report on the Official Report of the annual school election held on November 3, 2020 as follows (report only, no vote required):

Three-year term: Nellis Regis-Darby 12,296

Yocasta Brens 12,025

John A. O’Shea 10,386

Linda T. Richardson 7,946

Jeffrey P. East 7,563

Nadege Ricketts 6,444

Sienna Bucu 5,310

O-3. APPROVE RESOLUTION/AGREEMENT TRANSPORTATION SERVICES – UCESC

Approve Resolution/Agreement for Participation in Coordinated Transportation Services with the Union County Educational Services Commission (UCESC), in accordance with the information in the hands of each Board member.

O-4. APPROVE DISPOSAL OF TEXTBOOKS

Approve the Textbook Discard Approval Forms from Franklin Elementary School (all textbooks under 10 years old will be listed on textbook sharing website), in accordance with the information in the hands of each Board member.

O-5. APPROVE RESOLUTION AWARDING POWER PURCHASE AGREEMENT

Approve resolution awarding a Power Purchase Agreement (PPA) and authorizing various actions in connection therewith, in accordance with the information in the hands of each Board member.

O-6. APPROVE RESOLUTION APPROVING PHASE II OF ESP

Approve resolution (a) approving Phase II of the ESP and authorizing other actions, (b) authorizing application to LFB and other actions necessary in connection with sale and issuance of Energy Savings Obligation Refunding School Bonds to finance Phase II of ESP and (c) authorizing appropriate officials, in connection with the information in the hands of each Board member.

O-7. APPROVE ESIP CONSTRUCTION CONTRACT – SCHNEIDER ELECTRIC

Approve the ESIP Construction Contract with Schneider Electric, in accordance with the information in the hands of each Board member.

O-8. APPROVE ESIP PERFORMANCE ASSURANCE SUPPORT SERVICES CONTRACT – SCHNEIDER ELECTRIC

Approve the ESIP Performance Assurance Support Services (PASS) Contract with Schneider Electric, in accordance with the information in the hands of each Board member.

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1A. PERSONNEL ACTIONS – NEW HIRES

Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.

P-1B PERSONNEL ACTIONS – EXTRA PAY

Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.

P-1C PERSONNEL ACTIONS – TRANSFERS

Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.

P-2. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Daniel De Marco	Teacher of Mathematics	Kawameeh Middle School	Resignation 1/18/2021	Resignation	Last day of work will be 1/18/2021
Edward Gottlin	Woodshop teacher	Union High School	Retirement Effective 4/1/2021	Retirement
Tracey Ferville	Paraprofessional of Special Services	UHS	Resignation Effective 11/30/2020	Resignation
Russell Wyckoff	Teacher of Health & Physical Education	Franklin	Retirement 12/31/2020	Retirement
Dianne Vassallo	12 Month Secretary	UHS	Retirement 2/1/2021	Retirement

P-3. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type	Notes/ Corrections: All tentative approvals are pending required documentation.
Kerri Duplissis	Elementary Teacher of Physical Education	Hannah Caldwell	1/11/2021-6/30/2021	Paid Child Rearing Leave followed by Unpaid FMLA/ NJFLA (Concurrently) and Non FMLA/Non NJFLA	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Lisa Erickson	Elementary Teacher of Special Education	Battle Hill	11/9/2020-11/8/2021	Intermittent FMLA/NJFLA	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Deirdre Hoctor	Teacher of Special Education	Union High School	1/4/2021-5/24/2021 Return 5/25/2021	Paid Child Rearing Leave and Unpaid FMLA/NJFLA (Concurrently)	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Melissa Glenn	Elementary Teacher	Hannah Caldwell	1/22/2021-6/30/2021 Return 9/1/2021	Paid Child Rearing Leave and Unpaid FMLA/NJFLA (Concurrently)	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Courtney Sharpe	Elementary Teacher	Battle Hill	Tentative Return of 2/16/2021	Paid Child Rearing Leave	Notified return date may change to 3/2/2021 pending.
Nicole Placca	Teacher of Spanish	UHS	Extension Return 3/1/2021	Non FMLA Unpaid Child Rearing Leave	Org. unpaid leave began 9/1/2020.
Maria Sibilia	Elementary Teacher	Livingston	1/25/2021-5/26/2021 Return of 5/27/2021	Paid Child Rearing Leave followed by Unpaid FMLA/ NJFLA (Concurrently)	FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Dianne Vassallo	12 Month Secretary	UHS	Extension through 1/29/2021	Extension of Paid Medical Leave	Org. leave began 9/9/2020 Retirement date of 2/1/2021
Heather West	Teacher of Science	Kawameeh Middle School	Extension through 6/30/2021 Return 9/1/2021	Extension of Unpaid Non FMLA Child Rearing Leave	Previous FMLA entitlement exhausted. Org. Leave began 5/29/2020.
Shaquana Hall	Custodian	Hannah Caldwell	Extension through 1/29/2021 Return 2/1/2021	Extension of Unpaid Non FMLA/Non NJFLA	FMLA/NJFLA entitlement exhausted. Org. Leave began 5/11/2020.
Ovidio Lopez	Custodian	Washington	Extension through 12/31/2020	Extension of Paid Medical Leave	Leave began 2/26/2020. Retirement 1/1/2021
Cesar Bartolo	Grounds/Maintenance staff	Central Office	1/4/2021-3/29/2021	Unpaid Paternity leave under FMLA/NJFLA	FMLA/NJFLA (concurrently) entitlement not to exceed 12 weeks
Candice Gainer	Paraprofessional	Franklin	1/4/2021-4/30/2021; Return 5/3/2021	Paid child rearing and unpaid FMLA/NJFLA	FMLA/NJFLA (concurrently) entitlement not to exceed 12 weeks
Linda Regal	Special Education Teacher	Hannah Caldwell	12/3/2020-6/30/2021	Intermittent FMLA/NJFLA

P-4. APPROVE AFFIRMATIVE ACTION OFFICER AWARDING CONTRACTS – KOON

Approve Yolanda Koon as Affirmative Action Officer for awarding contracts for the 2020-2021 school year under P.L. 1975, c. 127, at no cost to the district.

P-5. APPROVE CUSTODIAN OF RECORDS – KOON

Approve Yolanda Koon as Custodian of School Records for the 2020-2021 school year, at no cost to the district.

P-6. APPROVE PUBLIC AGENCY COMPLIANCE OFFICER – KOON

Approve Yolanda Koon as Public Agency Compliance Officer (PACO) for 2020, at no cost to the district.

P-7. APPROVE QUALIFIED PURCHASING AGENT – KOON

Approve Yolanda Koon as Qualified Purchasing Agent (QPA) for the 2020-2021 school year, at no cost to the district.

P-8. APPROVE STUDENT TEACHERS AND INTERNSHIPS

Approve student teachers and internships for the 2020-2021 school year, in accordance with the information in the hands of each Board member.

P-9. APPROVE SETTLEMENT AGREEMENT AND MUTUAL RELEASE -UTEA

Approve Settlement Agreement and Mutual Release between the Board of Education and the Union Township Education Association (UTEA), in accordance with the non-public information in the hands of each Board member.

P-10. APPROVE SETTLEMENT AGREEMENT – S.G.

Approve Settlement Agreement and General Release Between the Board of Education and S.G., in accordance with the non-public information in the hands of each Board member.

P-11. Approve resolution and contract appointing Interim Superintendent of Schools for the period January 1, 2021 through June 30, 2021 (agenda item failed).

M. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. POLICY – DISTANCE LEARNING POLICY

Policy – Distance Learning Policy, in accordance with the information in the hands of each Board member. (FIRST READING)

POL-2. POLICY 5516 – USE OF ELECTRONIC COMMUNICATIONS AND RECORDING DEVICES

Policy 5516 – Use of Electronic Communications and Recording Devices, in accordance with the information in the hands of each Board member. (FIRST READING)

N. Residency Committee Resolutions

O. Technology Committee

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.