Worksession, Tuesday, February 8, 2022, 7 p.m. at Administration Building, 2369 Morris Avenue, Union, NJ. In person only, no Zoom access, please wear mask | Township of Union Public Schools

Date

Tuesday, February 8, 2022 - 07:00 pm

Worksession, Tuesday, February 8, 2022 at 7:00 p.m. of the Township of Union Board of Education, at Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – February 8, 2022

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

1. December 14, 2021 – executive session

2. December 14, 2021 – worksession

3. December 21, 2021 – regular meeting

G. Communications:

REQUEST FOR LEAVE – BRENNAN

Request for paid medical leave from Theresa Brennan, special education teacher-Union High School, February 7, 2022-March 24, 2022.

REQUEST FOR LEAVE – ARRIETA OCASIO

Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Tatiana Arrieta Ocasio, art teacher-Union High School, March 21, 2022-October 24, 2022.

REQUEST FOR EXTENSION OF LEAVE – GREEN

Request for extension of unpaid FMLA from Ruth Green, paraprofessional-Battle Hill Elementary School, through February 4, 2022.

REQUEST FOR LEAVE – HRDINA

Request for paid medical leave from Sharon Hrdina, library media clerk-Connecticut Farms and Hannah Caldwell Elementary Schools, December 14, 2021-March 11, 2022.

REQUEST FOR LEAVE – IOVINE

Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Elise Iovine, teacher-Livingston Elementary School, January 19, 2022-June 19, 2022.

REQUEST FOR EXTENSION OF LEAVE – PARKHURST

Request for extension of unpaid non FMLA/non NJFLA child rearing leave from Jennifer Parkhurst, school counselor-Connecticut Farms Elementary School, through May 31, 2022.

REQUEST FOR LEAVE – PATRICCO

Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Elena Patricco, teacher-Livingston Elementary School, March 28, 2022-June 30, 2022.

REQUEST FOR EXTENSION OF LEAVE – SIDERMAN

Request for extension of unpaid non FMLA leave from Jason Siderman, special services teacher-Union High School, through June 30, 2022.

REQUEST FOR LEAVE – VISIOLI

Request for FMLA/NJFLA leave from Kevin Visioli, language arts teacher-Burnet Middle School, April 25, 2022-May 6, 2022.

REQUEST FOR EXTENSION OF LEAVE – WHITLEY

Request for extension of paid medical leave from Suzanne Whitley, social studies teacher-Union High School, through April 18, 2022.

LETTER OF RESIGNATION – PARDO

Letter of resignation from Gregory Pardo, teacher-Jefferson School, effective March 22, 2022.

LETTER OF RETIREMENT – RAPKE

Letter of resignation, for the purpose of retirement, from Angela Rapke, 10-month secretary-Burnet Middle School, effective March 1, 2022.

LETTER OF RETIREMENT – STRUMPF

Letter of resignation, for the purpose of retirement, from Susan Strumpf, school psychologist-Union High School, effective July 1, 2022.

H. Superintendent’s Report:

1. Presentation – Healthcare Brokers – February 8th

2. State of the Schools – February 15th

3. Student Spotlight – February 15th

4. Presentation by Suplee Clooney & Company – Auditors – February 15th

I. Education/Student Discipline Committee Resolutions:

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. SUPERINTENDENT’S REPORT OF HIB

Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period January 19, 2022 to February 8, 2022, in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only).

E-2. APPROVE CURRICULUM

Approve the following curriculum, in accordance with the information in the hands of each Board member:

Computer Literacy – Grade K
Computer Literacy – Grade 1
Computer Literacy – Grade 2
Computer Literacy – Grade 3
Computer Literacy – Grade 4
Computer Literacy – Grade 5
Computer Literacy – Grade 6
Computer Literacy – Grade 7
Computer Literacy – Grade 8
Gifted & Talented – Grade K
Gifted & Talented – Grade 1
Gifted & Talented – Grade 2
Gifted & Talented – Grade 3
Gifted & Talented – Grade 4
Gifted & Talented – Grade 5

E-3. APPROVE LOCATIONS FOR EXTENDED SCHOOL YEAR

Approve Hannah Caldwell Elementary School (July 2022) and Hamilton Building (June 27, 2022-August 31, 2022) for Extended School Year Program (ESY), ESY services, CST testing and/or home instruction.

E-4. APPROVE SCHOOL CALENDARS

Approve school calendars for years 2022-2023, 2023-2024 and 2024-2025, in accordance with the information in the hands of each Board member.

E-5. APPROVE STUDENT SAFETY DATA SYSTEM REPORT

Approve the Student Safety Data System Report (formerly Violence and Vandalism Report) (SSDS) for period one (September 1-December 31, 2021) of the 2021-2022 school year, in accordance with the information in the hands of each Board member.

J. Fiscal and Planning Committee Resolutions:

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated January 31, 2022 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated January 31, 2022 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of January 31, 2022 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Yolanda Koon ____________

Yolanda Koon, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of January 31, 2022 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2021-2022 STATE CONTRACT VENDORS

Approve the amended list of the 2021-2022 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	46/Key Club	NJ Key Club – Key Club district convention, registration and housing	$5,114.00 (not to exceed)
Union High School	2033/Music/Marching Band	DeMoulin Brothers & Co. – pay invoice for flags received-fall of 2021	$1,230.74
Union High School	2033/Music/Marching Band	Lone Star Percussion – purchase carts for marching band front ensemble	$3,500.00 (not to exceed)
Union High School	2033/Music/Marching Band	Sweetwater – purchase electronics and carts	$8,500.00 (not to exceed)
Kawameeh Middle School	17/Music	Music in the Parks – chorus students to attend competition in May	$2,516.00
Union High School	1010/Athletics	UHS/SAA – to restore online deposit	$1,500.00 (not to exceed)

F-10. APPROVE 2021-2022 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2021-2022 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Selling Chocolate	March 14-April 29, 2022	UHS/Softball – to raise funds to purchase items for softball program
Chipotle	March 16, 2022	UHS/Softball – to raise funds to purchase items for softball program
TGIF Restaurant	March 24, 2022	UHS/Softball – to raise funds to purchase items for softball program
T-Shirt Sale/Dance Event	April 1-May 30, 2022	UHS/Dance Club – to raise funds for donation to St. Jude Children’s Research Hospital and Team Campbell Foundation
Union Yearbook	February 15-April 1, 2022	UHS/Baseball – to raise funds for the baseball program
BSN Sports/clothing site	February 15-March 15, 2022	UHS/Baseball – to raise funds for baseball program
BSN Sports/Go Fund Me	March 8-May 1, 2022	UHS/Baseball – to raise funds for baseball program
Sponsor-a-Day Calendar	March 1-March 31, 2022	UHS/UHSPAC – to raise funds for UHSPAC spring production
Community Basketball Game	March 26, 2022	UHS/Senior Class – to raise funds for Senior Class of 2022
Pie-A-Staff Member	April 2022	UHS/Senior Class – to raise funds for Senior Class of 2022
Button Sale	March 1-March 31, 2022	UHS/National Art Honor Society – to raise funds for the NAHS and to celebrate Youth Art Month

F-12. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
Bottling Group LLC-FSV	Union High School	$327.50
Lifetouch National School Studios	Union High School	$61.35
American Water	Township of Union Board of Education	$933.00
Lifetouch National School Studios	Hannah Caldwell Elementary School	$573.57 $2,147.95

F-13. APPROVE RESOLUTION/AGREEMENT FOR PARTICIPATION IN COORDINATED TRANSPORTATION SERVICES – UCESC

Approve Resolution/Agreement for Participation in Coordinated Transportation Services with the Union County Educational Services Commission (UCESC) for the 2022-2023 school year, in accordance with the information in the hands of each Board member.

F-14. APPROVE TUITION RATES – UCVTS

Approve tuition rates with the Union County Vocational-Technical Schools (UCVTS) for the 2022-2023 school year, in accordance with the information in the hands of each Board member.

F-15. APPROVE TUITION RATES AND FEES – UCESC

Approve tuition rates and fees with the Union County Educational Services Commission (UCESC) for the 2022-2023 school year, in accordance with the information in the hands of each Board member.

F-16. APPROVE CONTRACT – COMMISSION FOR THE BLIND AND VISUALLY IMPAIRED

Approve additional Service Contract with the State of New Jersey, Department of Human Services, Commission for the Blind and Visually Impaired, for educational services for students in the district for the 2021-2022 school year, in accordance with the non-public information in the hands of each Board member.

F-17. ACCEPT COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT REPORT

Accept the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on February 15, 2022).

F-18. ACCEPT CORRECTIVE ACTION PLAN (CAP)

Accept the Corrective Action Plan for Single Audit Fiscal Year ending June 30, 2021, in accordance with the information in the hands of each Board member.

F-19. APPROVE UPDATED BUDGET CALENDAR

Approve updated budget calendar, in accordance with the information in the hands of each Board member.

F-20. APPROVE INCREASE IN PURCHASE ORDER WITH TECHNOLOGY FOR EDUCATION AND COMMUNICATION CONSULTING

Approve an increase to P.O. #22-00906 with Technology for Education and Communication Consulting Incorporated to provide the following evaluations for district students: assistive technology evaluations and augmentative communication evaluations for the 2021-2022 school year (from $7,000.00 to $20,000.00; additional funds are required to meet district student’s needs) [Account #11-000-219-320-01-19].

F-21. For informational purposes only – vote not required. List of legal services for the 2021-2022 fiscal year, in accordance with the information in the hands of each Board member.

F-22. APPROVE INCREASE IN PURCHASE ORDER WITH PETER FALLON, ESQ.

Approve an increase to P.O. #22-00899 with Peter B. Fallon, Esq. to provide services for independent investigations of affirmative action complaints at an hourly rate of $180 per hour (increase from $5,000 to $10,000; additional funds needed for legal fees for affirmative action investigations) for the 2021-2022 school year.

J. Operations Committee Resolutions:

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2021-2022 school year, in accordance with the information in the hands of each Board member.

O-2. APPROVE CHANGE IN HEALTHCARE PLAN - AETNA

Approve the change in healthcare provider to Aetna Healthcare Insurance for medical, prescription, dental and vision for the period of March 1, 2022 to June 30, 2023, in accordance with the information in the hands of each Board member.

K. Personnel Committee Resolutions:

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1A. PERSONNEL ACTIONS – NEW HIRES

Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.

P-1B PERSONNEL ACTIONS – EXTRA PAY

Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.

P-1C PERSONNEL ACTIONS – TRANSFERS

Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE SUBSTITUTE LISTS

Approve Substitute Lists for the 2021-2022 school year in accordance with the information in the hands of each Board.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes
Gregory Pardo	Teacher	Jefferson	3/22/2022	Resignation
Angela Rapke	10-month secretary	BMS	3/1/2022	Retirement
Susan Strumpf	School psychologist	UHS	7/1/2022	Retirement

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type	Notes
Theresa Brennan	Special education teacher	UHS	2/7/2022-3/24/2022; return date: 3/25/2022 (tentative)	Paid medical leave
Tatiana Arrieta Ocasio	Art teacher	UHS	3/21/2022-10/24/2022	Paid child rearing leave followed by unpaid FMLA/ NJFLA (concurrently)
Ruth Green	Paraprofessional	Battle Hill	Through 2/4/2022; return date: 2/5/2022	Extension of unpaid FMLA
Sharon Hrdina	Library media clerk	Connecticut Farms and Hannah Caldwell	12/14/2021-3/11/2022	Paid medical leave
Elise Iovine	Teacher	Livingston	1/19/2022-6/19/2022; return date: 6/20/2022	Paid child rearing leave followed by unpaid FMLA/ NJFLA (concurrently)
Jennifer Parkhurst	School counselor	Connecticut Farms	Through 5/31/2022 Return date: 6/1/2022	Extension of unpaid non FMLA/non NJFLA child rearing leave
Elena Patricco	Teacher	Livingston	3/28/2022-6/30/2022	Paid child rearing leave followed by unpaid FMLA/ NJFLA (concurrently)
Jason Siderman	Special services teacher	UHS	Through 6/30/2022 Return date: 9/1/2022	Extension of unpaid non FMLA leave

P-5. APPROVE STUDENT TEACHERS AND INTERNSHIPS

Approve student teachers and internships for the 2021-2022 school year, in accordance with the information in the hands of each Board member.

P-6. APPROVE JOB DESCRIPTION – TRANSITION COORDINATOR

Approve Job Description for Transition Coordinator, in accordance with the information in the hands of each Board member.

P-7. APPROVE UPDATED AFFIRMATIVE ACTION OFFICERS – 2021-2022

Approve updated Affirmative Action Officers for the 2021-2022 school year, at no cost to the district, as follows: Gerry Benaquista and Vincent Rettino, as Affirmative Action Officers; Lauren Walker as Assistant Affirmative Action Officer and Benjamin Kloc as Affirmative Action Officer for classroom practices.

P-8. APPROVE UPDATED 2021-2022 HOURLY RATES LIST

Approve updated 2021-2022 Hourly Rates List, in accordance with the information in the hands of each Board member.

L. Policy Committee:

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. BYLAW 0142 – BOARD MEMBER QUALIFICATIONS, PROHIBITED ACTS AND CODE OF ETHICS

Approve Bylaw 0142 – Board Member Qualifications, Prohibited Acts and Code of Ethics, in accordance with the information in the hands of each Board member (first reading).

POL-2. POLICY 3125 – EMPLOYMENT OF TEACHING STAFF MEMBERS

Approve Policy 3125 – Employment of Teaching Staff Members, in accordance with the information in the hands of each Board member (first reading).

POL-3. POLICY 8420 – EMERGENCY AND CRISIS SITUATIONS

Approve Policy 8420 – Emergency and Crisis Situations, in accordance with the information in the hands of each Board member (first reading).

M. Residency Committee Resolutions:

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS REMOVED FROM ROLLS

Approval be given to amend the list of students removed from the rolls [two (2) students exited the month of January 2022 (2 from elementary) or a total of twenty-one (21) students for the 2021-2022 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #308119 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-3. APPROVE TO REMOVE STUDENT

Approval to remove student #300071 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Technology Committee:

O. Approval of Bills:

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.