This meeting will be held at James Caulfield Administration Building
2369 Morris Avenue, Union, NJ at 7 p.m.
TOWNSHIP OF UNION
BOARD OF EDUCATION
MAY 14, 2013 WORKSESSION AGENDA
** Resolutions will be voted on at the worksession meeting
E-1. The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [two (2) students exited from April 1, 2013 through April 30, 2013 for a total of forty (40) students for the 2012-2013 school year] who are not domiciled in this school district and six (6) students who will be allowed to complete the 2012-2013 school year in accordance with the information in the hands of each board member.
E-2. The committee recommends and I so move that the board approve Statement of Assurance to Operate Summer School 2013 for the period July 1st through July 31st, 2013 in accordance with the information in the hands of each board member.
E-3. The committee recommends and I so move that the board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period April 8th through May 10th, 2013.
E-4. The committee recommends and I so move that approval be given to amend the 2011-2012 Out-of-District Atypical Student Placement List and amended out-of-district tuitions in accordance with the information in the hands of each board member.
E-5. The committee recommends and I so move that the board approve corrected school calendar for the 2013-2014 school year in accordance with the information in the hands of each board member.
E-6. The committee recommends and I so move that the board approve 2013-2014 New Jersey Nonpublic School Textbooks Agreement with Union County Educational Services Commission in accordance with the information in the hands of each board member.
E-7. The committee recommends and I so move that that board approve 2013-2014 Chapter 226 Nonpublic School Nursing Services Agreement with Union County Educational Services Commission in accordance with the information in the hands of each board member. The Union County Educational Services Commission will administer the district’s Chapter 226 Nonpublic School Nursing Services for the period July 1, 2013 through June 30, 2014. The Union Board of Education agrees to pay the Commission the amount not to exceed the Nonpublic School Nursing state aide. Billing shall commence in October and shall continue for nine (9) successive months, based on the actual expenditures of the prior month plus a 6% administrative fee. It is understood that the Commission will provide services for all of the eligible Nonpublic schools identified by the district’s grant application.
E-8. The committee recommends and I so move that the board approve Agreement for Participation in Coordinated Transportation Services with Union County Educational Services Commission for the 2013-2014 school year in accordance with the information in the hands of each board member.
E-9. The committee recommends and I so move that the board approve Nicole Tartaglia, French teacher at Union High School, to lead a student trip to Paris France in July of 2014 at no cost to the board, in accordance with the information in the hands of each board member.
E-10. The committee recommends and I so move that the board approve Three Year Technology Plan for 2013-2016 in accordance with the information in the hands of each board member.
E-11. The committee recommends and I so move that the board adopt K-5 textbooks and curriculum guides for the 2013-2014 school year in accordance with the information in the hands of each board member.
E-12. The committee recommends and I so move that the board approve 2013-2014 special education tuition contract with Union County Educational Services Commission in accordance with the information in the hands of each board member.
E-13. The committee recommends and I so move that the board approve Pre-K to grade 5 Three (3) Year Curriculum Review Cycle in accordance with the information in the hands of each board member.
E-14. The committee recommends and I so move that the board approve Tuition Student Contract for the 2013-2014 school year: (a) R.R. a twelfth grade student at Union High School and (b) R.F. for ½ day cosmetology program at Union High School in accordance with the information in the hands of each board member.
E-15. The committee recommends and I so move that the board approve children of staff members to attend Union Public Schools for the 2013-2014 school year tuition free: (a) C.D., 4th grade at Connecticut Farms School; (b) V.E. 2nd grade at Connecticut Farms School in accordance with the information in the hands of each board member.
E-16. The committee recommends and I so move that the board approve membership in New Jersey State Interscholastic Athletic Association (NJSIAA) for the 2013-2014 school year at the rate of $2,150 in accordance with the information in the hands of each board member.
E-17. The committee recommends and I so move that the board approve Nonpublic Public Law 1977 Chapters 192-193 Agreement with Union County Educational Services Commission for the 2013-2014 school year in accordance with the information in the hands of each board member.
E-18. The committee recommends and I so move that the board approve participation in Coordinated Transportation agreement with Middlesex Regional Educational Services Commission for the 2013-2014 school year in accordance with the information in the hands of each board member.
DISCUSSION ITEMS
1. Charter School application
J. Fiscal and Planning Committee
F-1. The committee recommends and I so move that the Treasurer’s Report dated April 30, 2013 be accepted.
F-2. The committee recommends and I so move that the Secretary’s Report dated April 30, 2013 be accepted.
F-3. Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of April 30, 2013 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
Pursuant to N.J.A.C. 6A:23-2.2(h), we certify that as of April 30, 2012 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
F-4. The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.
F-5. The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a) and in accordance with the information in the hands of each board member.
F-6. The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.
F-7. The committee recommends and I so move that the Board accept the following donations: (a) Lifetouch National School Studios - $531.35 for use by Connecticut Farms School; (b) The Jeffery J. Bubnowski Charitable Foundation - $500 for use for special education camping trip-Union High School; (c) Union High School PTA - $2,000 for use by Union High School to purchase student planners for the 2013-2014 school year; (d) ICF Macro International, Inc. - $500 for participation in 2013 National Youth Risk Behavior Survey at Union High School
F-8. The committee recommends and I so move that the Board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Forest Lodge LLC – not to exceed $5,000 – balance due for 8th grade trip – Kawameeh Middle School; (b) Dorney Park - $2,120 – band field trip – Burnet Middle School; (c) Taylor Publishing Company - $7,000 – Yearbook – Union High School; (d) Proforma AYR Graphics - $1,360.50 – Chorus/Band Fundraiser – Union High School; (e) Fairview Lake YMCA Camps - $2,743.50 – cost of camping trip – Union High School; (f) Useline Matthew - $1,527.50 – reimbursement for purchase of Six Flags tickets for Dance Club field trip – Union High School
**F-9. The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.
F-10. The committee recommends and I so move that the Board approve 2013-2014 Special Education Tuition Contract with Union County Educational Services Commission in accordance with the information in the hands of each board member.
F-11. The committee recommends and I so move that the Board amend scholarships to be awarded to 2013 Union High School graduating seniors to include two (2) $400 scholarships from Geraldine Minieri Memorial Scholarship Fund in accordance with the information in the hands of each board member.
O-1. Report of bids received on April 30, 2013 for Music Supplies for the 2013-2014 school year (Bid 14-01); for Art Supplies for the 2013-2014 school year (Bid 14-02); for Science Supplies for the 2013-2014 school year (Bid 14-03); bids received on May 7, 2013 for Vocational Supplies for the 2013-2014 school year (Bid 14-04); for Family/Consumer Science Supplies for the 2013-2014 school year (Bid 14-05); for Tech Occupations Supplies for the 2013-2014 school year (Bid 14-06); for Vocational Lumber Supplies for the 2013-2014 school year (Bid 14-07) bids received on May 9, 2013 for Wireless Monopole (Bid 14-08)
O-2. The committee recommends and I so move that the board approve advertisement for disposal of equipment which is deemed no longer serviceable in accordance with the information in the hands of each board member.
O-3. The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the board approve the following security drill reports and bus evacuation drill reports in accordance with N.J.A.C. 6A:27-11.2 in accordance with the information in the hands of each board member.
O-4. The committee recommends and I so move that the board approve discard of textbooks in accordance with the information in the hands of each board member.
O-5. The committee recommends and I so move that the board approve use of four or five school buses to transport students from surrounding towns to the annual Memorial Day Parade on May 27, 2013 at the request of the Veteran’s Alliance of the Township of Union.
O-6. The committee recommends and I so move that the board approve Township of Union Memorial Day Parade Committee to use Connecticut Farms School parking lot for post-Memorial Day Parade activities for Township of Union Public School students who have marched in the parade. Free hotdogs, drinks and ice cream (provided by the Memorial Day Parade Committee) will be served. A water balloon activity supervised by Dr. Patrick Martin, Superintendent and Caitlin Brady, Union High School teacher will also take place. Union High School students performing community service will also assist with these activities.
O-7. The committee recommends and I so move that the board accept donation from Lynda Dixon, a Crabtree representative, to Hannah Caldwell Elementary School in accordance with the information in the hands of each board member.
O-8. The committee recommends and I so move that the board approve use of one 54 passenger bus and one bus driver for the period July 1st through August 9th, 2013 by the Township of Union Recreation Department to transport 4th and 5th grade students to various camps and exhibits in accordance with the information in the hands of each board member.
L. Personnel Committee
P-1. The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.
P-2 The Superintendent recommends, the committee concurs and I so move that the Board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/ Playground Aides, Teacher Assistants and Secretaries for the 2012-2013 school year in accordance with the information in the hands of each board member.
P-3. The Superintendent recommends, the committee concurs and I so move that the board accept resignation letters from the following staff: (a) Lobna Akl, long term substitute at Union High School, effective April 27, 2013; (b) Betty J. Wiggins, part-time bus assistant, effective May 2, 2013; (c) Kalliope “Carol” Koufomihalis, part-time bus assistant, effective July 1, 2013 (retirement)
P-4. The Superintendent recommends, the committee concurs and I so move that the board reappoint Debra Cyburt as Treasurer of School Monies for the 2013-2014 school year at an annual salary of $4,300.
P-5. The Superintendent recommends and I move that the board reappoint James J. Damato, as Affirmative Action Officer for awarding contracts for the 2013-2014 school year under P.L.1975, c. 127, at no cost to the District.
P-6. The Superintendent recommends, the committee concurs and I so move the board appoint James J. Damato, as Custodian of School Records for the 2013-2014 school year at no cost to the District.
P-7. The Superintendent recommends, the committee concurs and I so move that the board approve staff to perform Summer 2013 Extended School Year Services for the period July 1st through August 31, 2013 in accordance with the information in the hands of each board member.
P-8. The Superintendent recommends, the committee concurs and I so move that the board reappoint residency investigators to work during Summer 2013 as follows at a rate of $20 per hour: (a) Maria Schmidtberg – not to exceed 70 hours per month or $1,400; (b) Anthony Martino – not to exceed 50 hours per month or $1000; (c) Thomas Sheridan – not to exceed 50 hours per month or $1000; (d) Albert Tutela – not to exceed 50 hours per month or $100.
P-9. The Superintendent recommends, the committee concurs and I so move that the board approve the following unpaid leaves: (a) Megan Diaz, teacher at Livingston School, update extended child rearing leave through the end of the 2012-2013 school year; (b) Doreen Sahr, English teacher at Union High School, extended child rearing leave for the 2013-2014 school year; (c) Nicole Axentiou, teacher at Hannah Caldwell School, update maternity leave to begin on April 12, 2013; (d) Kathy Duerr, teacher at Washington School, extended unpaid medical leave through the end of the 2012-2013 school year; (e) Linda Rossano-Puff, special education teacher at Livingston School, intermittent family leave commencing May 17, 2013
P-10. The Superintendent recommends, the committee concurs and I so move that the board approve Counseling Practicum/Intern Affiliation Agreement with Kean University for a three year period commencing with the 2013-2014 school year in accordance with the information in the hands of each board member.
P-11. The Superintendent recommends, the committee concurs and I so move that the board approve 2013-2014 Curriculum Writing Teams at a rate of $20 per hour not to exceed 15 hours or $300 per person: (a) Gifted and Talented – Grades K-2: Joanna Riley and Michael Riley; (b) Gifted and Talented – Grades 3-4: Joanna Riley and Michael Riley; (c) Gifted and Talented – Garde 5: Joanna Riley and Michael Riley; (d) Computers – Grades K-4: Joanna Riley and Craig Wojcik; (e) Introduction to Pre-Calculus with Statistics: Shawn Swingle, Ines Jaramillo and Robert Sukovich; (f) Social Studies–Grade2: Karen Freitas, Greg Pardo and Jaclyn Vincent; (g) Social Studies – Grade 3: Karen Freitas, Greg Pardo and Jaclyn Vincent
P-12. The Superintendent recommends, the committee concurs and I so move that the board approve Academic Supervisor Assignments for the 2013-2014 school year in accordance with the information in the hand of each board member.
P-13. The Superintendent recommends, the committee concurs and I so move that the board approve following staff to administer and score K-5 proficiency assessments on the following dates: July 16, 17, 23, 24 and August 7, 8, 20, 21, 2013 at a rate of $38.25 per hour for a maximum of four hours per day. (Acct No. 11-120-100-101-78-54-PK05/17070): (a) Jennifer Medina; (b) Diane Esquivel; (c) Linda Dimakos; (d) Janet Whitehouse; (e) Carolyn Schefter; (f) Joanna Riley; (g) Leslie Ragucci; (h) Jeanne Stanco; (i) Suzanne Kmet Diaz; (j) Jaclyn Vincent; (k) Alison Brehm; (l) Richard Grennor; (m) Joan Carroll; (n) Danielle Beninato and (o) Anne Marie Caldarola
P-14. The Superintendent recommends, the committee concurs and I so move that the board approve Jewish Vocational Services, 111 Prospect Street, East Orange, NJ to provide vocational evaluations at a rate of $850 per evaluation for district students on an “as needed” basis, not to exceed $2550 for the remainder of the 2012-2013 school year in accordance with the information in the hands of each board member. (Acct No. 7074/11-000-219-320-01-19)
P-15. The Superintendent recommends, the committee concurs and I so move that the board approve Jewish Vocational Services, 111 Prospect Street, East Orange, NJ to provide vocational evaluations at a rate of $850 per evaluation and Community Based Assessments at a rate of $60 per hour in an amount not to exceed $5,200, for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct No. 11-000-219-320-01-19)
P-16. The Superintendent recommends, the committee concurs and I so move that the board increase purchase order to Cross County Clinical and Educational Services (P.O. #13-01239) from $2,500 to $4,950 to provide bilingual evaluations at a rate of $825 per evaluation for the 2012-2013 school year in accordance with the information in the hands of each board member.
P-17. The Superintendent recommends, the committee concurs and I so move that the board approve Assistive Tek, LLC, 174 Stephensburg Road, Port Murray, NJ to provide Assistive Technology Evaluations for district students at a rate of $1,000 per evaluation; Assistive Technology Consultations (two hour minimum) at a rate of $150 per hour and Assistive Technology ½ day training at a rate of $600 per day in an amount not to exceed $5,400 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct No. 11-000-219-320-01-19; 11-000-219-320-02-19 and 11-000-216-320-01-19)
P-18. The Superintendent recommends, the committee concurs and I so move that the board approve Dr. Mark Faber, 594 Valley Road, Upper Montclair, NJ to provide Psychiatric evaluations at a rate of $550 per evaluation in an amount not to exceed $4,950 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct. No. 11-000-219-320-01-19)
P-19. The Superintendent recommends, the committee concurs and I so move that the board approve New Jersey Specialized Child Study Team, Katzenbach School for the Deaf, P.O. Box 535, Trenton, NJ to provide partial Evaluation Package at a rate of $1350 per evaluation and Individual Evaluations at a rate of $400 per evaluation in an amount not to exceed $4,500 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct. No. 11-000-219-320-01-19)
P-20. The Superintendent recommends, the committee concurs and I so move that the board approve 2013-2014 Agreements for Professional Services between the board and the Union County Educational Services Commission in accordance with the information in the hands of each board member.
P-21. The Superintendent recommends, the committee concurs and I so move that the board approve staff to conduct Professional Development workshops for the period July 1 through August 30, 2013 at an hourly rate of $40 per hour not to exceed two hours or $80 per workshop in accordance with the information in the hands of each board member. (Acct No. 11-000-223-110-54-PK05/7177)
P-22. The Superintendent recommends, the committee concurs and I so move that the board approve Lindsay Conneely to conduct K-5 Parent Workshops during the 2013-2014 school at a rate of $40 per hour not to exceed two hours per workshop or $80. (Acct No. 11-000-223-110-54-PK05/7177)
P-23. The Superintendent recommends, the committee concurs and I so move that the board approve that all employees on the attached list be reappointed for the 2013-2014 school year in accordance with the information in the hands of each board member. (Lists will be provided to the board prior to the regular meeting)
P-24. The Superintendent recommends, the committee concurs and I so move that the board approve staff who conducted NJASK Professional Development workshops during the 2012-2013 school year in accordance with the information in the hands of each board member.
P-25. The Superintendent recommends, the committee concurs and I so move that the board approve Occupational Center of New Jersey, 301 Cox Street, Roselle, New Jersey for vocational assessments at a rate of $100 per day, not to exceed $3,000 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct No. 11-000-219-320-01-19)
P-26. The Superintendent recommends, the committee concurs and I so move that the board approve The Family Center at Montclair, 155 Pompton Avenue, Suite 202, Verona, New Jersey to provide psychiatric evaluations at a rate of $500 per evaluation and mental health screenings at a rate of $100 per screening, not to exceed $5,400 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct No. 11-000-219-320-01-19)
P-27. The Superintendent recommends, the committee concurs and I so move that the board approve St. Joseph’s Hospital Feeding and Swallowing Center, 703 Main Street, Paterson, New Jersey to conduct feeding therapy evaluations for district students. Each evaluation will not exceed the sum of $1512.88 and the total expenditure for the 2012-2013 school year will not exceed $4,538.64 in accordance with the information in the hands of each board member. (Acct No. 11-000-219-320-01-19)
P-28. The Superintendent recommends, the committee concurs and I so move that the board approve the sum of $6,000 for the purpose of providing payment to staff who will be participating in Post School Outcomes Transition Study which is being conducted by the New Jersey Department of Education, Office of Special Education Programs the in accordance with the information in the hands of each board member. Reimbursement from the State is expected pending study response rate. Funding is required because staff will be collecting data outside of contract hours. Staff members who are chosen will be paid $38.25 per hour. The study will be completed by August 2013. (Acct No. 11-000-219-320-01-19)
P-29. The Superintendent recommends, the committee concurs and I so move that the board approve Curriculum Associates, LLC, P.O. Box 2001, North Billerica, MA to conduct training webinar to administer and interpret a standardized assessment related to transition for Child Study Team members at a rate of $500 in accordance with the information in the hands of each board member. (Acct No. 11-000-219-320-01-19)
P-30. The Superintendent recommends, the committee concurs and I so move that the board approve Children’s Specialized Hospital, 150 New Providence Road, Mountainside, New Jersey to provide feeding therapy evaluations for district students at a rate of $1771 per evaluation not to exceed $5,313 for the 2012-2013 school year in accordance with the information in the hands of each board member. (Acct No. 11-000-219-320-01-19)
P-31. The Superintendent recommends, the committee concurs and I so move that the board approve submission to the Union County Executive Superintendent of Schools the Employment Contract of Gregory Tatum, Assistant Superintendent for the 2013-2014 school year. This contract will not become effective until such approval is received.
P-32. The Superintendent recommends, the committee concurs and I so move that the board approve submission to the Union County Executive Superintendent of Schools the Employment Contract of Manuel E. Vieira, Business Administrator for the 2013-2014 school year. This contract will not become effective until such approval is received.
P-33. The Superintendent recommends, the committee concurs and I so move that the board approve Wendy Greenspan, district certified teacher to provide home instruction to district students on an “as needed” basis effective April 22, 2013 through June 30, 2013 at a rate of $38.25 per hour.
P-34. The Superintendent recommends, the committee concurs and I so move that the board approve 2013-2014 Athletic Event Staff Fees and 2013-2014 Athletic Event Staff Assignments in accordance with the information in the hands of each board member.
P-35. The Superintendent recommends, the committee concurs and I so move that the board approve Cross County Clinical and Educational Services, P.O. Box 150, Ringwood, NJ for Child Study Team Bilingual Evaluations at a rate of $825 per evaluation in an amount not to exceed $3,300 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct No. 11-000-219-320-01-19)
P-36. The Superintendent recommends, the committee concurs and I so move that the board approve increase of purchase order to Assistive Tek, LLC. (P.O.#13-01484) from $4,000 to $5,000 for assistive technology evaluations for district students at a rate of $1,000 per evaluation for the 2012-2013 school year. (Acct No. 11-000-219-320-01-19)
**P-37. The Superintendent recommends, the committee concurs and I so move that the board approve staff for Middle School Academy at Burnet and Kawameeh Middle Schools for the period May 13 through June 7, 2013 in accordance with the information in the hands of each board member.
**P-38. The Superintendent recommends, the committee concurs and I so move that the request for sabbatical leave of absence for the 2013-2014 requested by Grant Harvey, foreign language teacher at Union High School be denied.
The committee recommends and I so move that the board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
