Union Township Board of Education, regular meeting, Tuesday, October 20, 2015 - 7:00 p.m.

            1.         August 18, 2015 regular meeting

            2.         August 18, 2015 executive session meeting

            3.         August 20, 2015 planning session meeting

            4.         September 8, 2015 worksession meeting

            5.         September 8, 2015 executive session meeting

 

 

E-1.     The committee recommends and I so move that approval be given to amend the 2015-2016 out-of-district atypical student placement list and students exited from out-of-district placement, in accordance with the information in the hands of each Board member.

E-2.     The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [six (6) students exited from September 1st through September 30, 2015 or a total of twelve (12) students for the 2015-2016 school year] who are not domiciled in this school district and one (1) students who will be allowed to complete the 2015-2016 school year, in accordance with the information in the hands of each Board member.

E-3.     The committee recommends and I so move that the Board approve the Union County Educational Services Commission 2015-2016 Nonpublic School Technology Initiative Program Agreement for Holy Spirit School located within this District, in accordance with the information in the hands of each Board member.

 

E-4.     The committee recommends and I so move that the Board approve the State of New Jersey’s Department of Children and Families Regional School Tuition Contract Agreement, in accordance with the information in the hands of each Board member.

 

E-5.     The committee recommends and I so move that the Board approve the Union County Vocational – Technical Schools Tuition Agreement Contract for the 2015-2016 school year, in accordance with the information in the hands of each Board member.

 

E-6.     The committee recommends and I so move that the Board approve the Morris-Union Jointure Commission 2015 extended year and 2015-2016 regular school year transportation contracts, in accordance with the information in the hands of each Board member.

 

E-7.     The committee recommends and I so move that the Board approve the Tuition Contract Agreement with Hackensack Public Schools, in accordance with the information in the hands of each Board member.

 

E-8.     The committee recommends and I so move that the Board accept the Vandalism and Violence Report for the 2014-2015 school year, in accordance with the information in the hands of each Board member. (The Superintendent will present results of his report during the Superintendent’s Report at the regular meeting on October 20, 2015.)
 

E-9.     The committee recommends and I so move that the Board approve the 2015-2016 School Nursing Service Plan, in accordance with the information in the hands of each Board member.

 

E-10.   The committee recommends and I so move that the Board approve the following Curriculum Guides, in accordance with the information in the hands of each Board member: (a) Grades K-5 – Anti Bullying Curriculum Guide 2015, (b) Kindergarten -Social Studies Curriculum Guide – Curriculum Guide Approved: June 2015, (c) Grade 1 – Social Studies - Curriculum Guide 2015.

 

E-11.   The committee recommends and I so move that the Board approve the following District slogan: “For U With U, Excellence is the Only Option”.

 

E-12.   The committee recommends and I so move that the Board approve the New Jersey Department of Education, Division of Student Services, Office of Specialized Populations Comprehensive Equity Plan for the Academic Years 2014-17, in accordance with the information in the hands of each Board member.

 

E-13.   The committee recommends and I so move that the Board approve the books listed to be removed from the Union High School library and moved to the libraries at Burnett Middle School and Kawameeh Middle School (grades 6^th to 8^th), in accordance with the information in the hands of each Board member.

 

E-14.   The committee recommends and I so move that the Board approve the Nonpublic NCLB Title I Agreement  with the Union County Educational Services Commission, in accordance with the information in the hands of each Board member.

 

E-15.   The committee recommends and I so move that the Board approve the submission of the New Jersey Department of Education Equivalency Application N.J.A.C. 6A:5, in accordance with the information in the hands of each Board member.

 

E-16.   The committee recommends and I so move that the Board approve the Union County Educational Services Commission 2015-2016 Nonpublic School Technology Initiative Program Agreement for St. Michael School located within this District, in accordance with the information in the hands of each Board member.

 

E-17.   The Superintendent recommends, the committee concurs and I so move that the Board approve the attached Settlement Agreement for W.K., in accordance with the information in the hands of each Board member.

 

E-18.   The Superintendent recommends, the committee concurs and I so move that the Board approve the Honors/AP Criteria and Application Procedures for the 2015-2016 school year, in accordance with the information in the hands of each Board member.
 

F-1.      The committee recommends and I so move that the Treasurer’s Report dated September 30, 2015 be accepted.

F-2.      The committee recommends and I so move that the Secretary’s Report dated September 30, 2015 be accepted.

F-3.      Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of September 30, 2015 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/ Manuel E. Vieira                                                    ________

                        Manuel E.  Vieira, Interim Board Secretary               Dated

Pursuant to N.J.A.C.6A:23-2.2(h),  we  certify  that as of September 30, 2015 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.      The committee recommends and I so move that the Board approve line item transfers, in accordance with the information in the hands of each Board member.

F-5.      The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a), in accordance with the information in the hands of each Board member.

F-6.      The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471, in accordance with the information in the hands of each Board member.

F-7.      Reserved.  Item adopted at October 13, 2015 work session meeting.

 

F-8.      The committee recommends and I so move that the Board approve the amended list of the 2015-2016 State Contract Vendors to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

 

F-9.      The committee recommends and I so move that the Board approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21), in accordance with the information in the hands of each Board member: (a) NJSIAA - $3,000 (estimate) – Union High School Athletics – Football (this check would be written only in event of qualification for playoff game at home); (b) NJSIAA – Union High School Athletics – Wrestling - $12,000 (approx) (estimation of reimbursement to State Wrestling Tournament at UHS); (c) UCIAC – Union High School Athletics – Wrestling - $4,000 (approx) (estimation of reimbursement to County Wrestling Tournament at UHS), (d) A.V. mother of B.G. - $3,115.00 – represents moneys collected District wide to assist student suffering from health issues, (e) A.V. mother of B.G. - $1,000 – represents moneys given by the Jeffrey Budnowski account to assist student suffering from health issues, (f) Forest Lodge - $1,600 – Kawameeh Middle School – 1^st deposit due November 15, 2015 for 8^th grade Forest Lodge trip (6/20/15), (f) Forest Lodge - $1,600 – Kawameeh Middle School – 2^nd deposit due January 12, 2016 for 8^th grade Forest Lodge trip (6/20/15), (g) Forest Lodge - $7,000 – Kawameeh Middle School – final payment for 8^th grade Forest Lodge trip (6/20/15); (h) Pine Forest Camp – $14,800 - Marching Band – payment for 2015 Band Camp, (i) Scholastic Book Fairs - $2,594.05 – Kawameeh Middle School – payment for book fair invoice, (j) Costume World - $4,801 – Union High School-UHSPAC – payment of Sophisticated Ladies settlement, (k) Burmax – $4,154.40 - Union High School–Cosmetology – payment of kits for 2015-2016 students.

 

F-10.    The committee concurs and I so move that the Board approve the acceptance of the FY16 ESEA-NCLB grant funds from the New Jersey Department of Education as follows: Title I-A - $727,445, Title IIA - $179,621, Title III - $63,675, Title III-Immigrant - $5,031 for a total of $975,772, in accordance with the information in the hands of each Board member.

F-11.    The committee concurs and I so move that the Board authorize participation in the municipal continuing disclosure cooperation initiative, in accordance with the information in the hands of each Board member.

 

F-12.    The committee recommends and I so move that the Board approve the Comprehensive Maintenance Plan Report (actual FY15, budgeted FY16 and Planned FY17), in accordance with the information in the hands of each Board member.

 

F-13.    The committee recommends and I so move that the Board approve the Annual Maintenance Budget Amount Worksheet (Form M-1) pursuant to N.J.A.C. 6A:26A, in accordance with the information in the hands of each Board member.

 

F-14.    The committee recommends and I so move that the Board approve submission of an amendment to the FY15-16 NCLB Grant due to the FY14-15 NCLB Carry-Over funds as follows: Title I-A - $110,854, Title IIA - $69,043, Title III - $7,654 for a total of $187,551, in accordance with the information in the hands of each Board member.

 

F-15.    The committee recommends and I so move that the Board approve the submission of an amendment to the FY 2016 IDEA Grant due to the FY 2015 IDEA Grant Carry-Over of $5,484 in unexpended tuition and $26,225 in unexpended nonpublic funds, in accordance with the information in the hands of each Board member.

 

F-16.    The committee recommends and I so move that the Board approve the School Grant Applications for Project UNIFY (Special Olympics New Jersey) for Burnet Middle School and Union High School, in accordance with the information in the hands of each Board member.

 

F-17.    The committee recommends and I so move that the Board pre-approve district-wide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8, in accordance with the information in the hands of each Board member.

 

O-1.     The committee recommends and I so move that the Board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period September 8 to September 30, 2015, in accordance with the information in the hands of each Board member.

O-2.     The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the Board approve the following security drill and bus evacuation reports for the  2015-2016 school year, in accordance with the information in the hands of each Board member.

 

O-3.     The committee recommends and I so move that the Board approve the change of use of a room at Franklin Elementary School from conference room to instructional room, in accordance with the information in the hands of each Board member.

 

O-4.     The committee recommends and I so move that the Board approve the rental of the Boys & Girls Club of Union County for the 2015-2016 winter swim season for $11,000, in accordance with the information in the hands of each Board member.

 

O-5.     The committee recommends and I so move that the Board approve the rental request from Crossroads Christian Fellowship for the use of Battle Hill School Gym during the months of January, February and March for their basketball program and request for waiver of rental fees only (utility fees will be charged), in accordance with the information in the hands of each Board member.
 

P-1 to P-11.     Reserved.  Items approved at October 13, 2015 meeting.

 

P-1a     The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved, in accordance with the information in the hands of each Board member.

P-2a.    The Superintendent recommends, the committee concurs and I so move that the Board accept letters of resignation from the following staff: (a) Karen Dooner, greeter at Livingston School, effective September 2, 2015.

P-3a.    The Superintendent recommends, the committee concurs and I so move that the Board approve leaves for the following staff: (a) Donna Bilella, teacher at Washington School, unpaid leave from February 16, 2016 through February 29, 2016, (b) Karen Freitas, 4^th grade teacher at Connecticut Farms Elementary School, maternity and unpaid leave from November 30, 2015 through March 4, 2016, (c) Doreen Sahr, English teacher at Union High School, intermittent family leave, effective October 8, 2015, (d) Thomas Mott, teacher at Union High School, intermittent family leave effective October 6, 2015, (e) Jeffrey Gramata, teacher at Union High School, intermittent family leave effective October 13, 2015.

 

The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.